Conduct your interviews

Please note: These steps do not apply to the Employer-Student Direct job board.  

Methods for interviews

Through the Full-Cycle Service job board, there are multiple methods to conduct your interviews (detailed instructions on this page). Ahead of your interview, we recommend reviewing our instructions and tips for preparing for your interviews.

The options available for conducting your interview are:

Note: It is important to adhere to interview times. All interview schedules are listed in Eastern Time. Please make any time zone adjustments as necessary.

WaterlooWorks integrated webcam interviews

WaterlooWorks integrated webcam is a simple and no-hassle method for interviewing students remotely. Features include:

  • Application package tab to view/download résumés and cover letters.
  • Interview and job posting tabs with information about your interview and related job postings.
  • Code editor tab for sharing simple code examples in real-time in a variety of languages — a great way to assess a student’s coding abilities.
  • Chat panel to send messages to your interviewee or to our CEE Hub team during standard hours of operation.
  • Does not require any additional software downloads, log ins, or individual links.
  • Standard audio, video and screen-sharing controls.
  • Note: Code editor content and chat logs cannot be compiled or saved/exported.

See steps to conduct your interviews via WaterlooWorks integrated webcam.

View "WaterlooWorks Integrated Webcam Interview Walk Through" on YouTube

Steps to conduct interviews via WaterlooWorks integrated webcam
  1. Make your interview reservation as usual and select WaterlooWorks Integrated Webcam as your preferred interview method. Applicants will select a timeslot fro the options provided.
  2. To help ensure a seamless interview experience, follow these best practices:
    • Avoid using mobile devices – laptop or desktops work best.
    • Disable any VPN connections during your interviews.
    • Complete a quick diagnostic test to confirm your audio/video devices are configured and supported.
    • Use the latest version of Chrome, Safari, Firefox, or EDGE (find out which browser is your default).
      • Note: Internet Explorer (IE) is not supported
    • Limit the number of interviewers to a maximum of three (3) people.
  3. The day before your interview:
    • You will receive an email that contains all the necessary details to host your interview. The email will include a secure link to your virtual interview room and list of interviewees.
    • You can forward the link to the other interviewers (we recommend a maximum of three (3) people).
  4. The day of your interview:
    • Open the email message we sent you the day prior.
    • Click the My Online Schedule secure link. A virtual interview room will open that shows your complete schedule.
    • Click on Join to start each interview. The Join button will become active 10 minutes before each scheduled interview.
    • If prompted, allow permissions for microphone and camera access on your computer.
    • When an interview is complete, click Leave to return to your list of interviewees.
    • If you leave and re-enter an interview, the interviewee chat and code editor will lose all previously entered content.

Need help during your WaterlooWorks integrated webcam interviews? Use the Help Chat function or contact the CEE Hub.

Preferred digital platform interviews

  • Create your interview schedule on WaterlooWorks as usual, using Employer-arranged webcam as your preferred interview method.
  • Before your scheduled interview, contact each student directly via their email address provided on the interview schedule. Send each student a meeting link and any necessary instructions.
  • On the day of your interview, contact each student via your preferred digital platform during their scheduled interview time slot.

Phone interviews

  • Create your interview schedule on WaterlooWorks as usual using Phone as your preferred interview method.
  • On the day of your interview, call each student directly during their scheduled interview time slot. Each student’s phone number is listed on your interview schedule.
  • For conference calls, students will contact the number in the interview schedule.

In-person interviews

  • In-person interview slots are available in all three cycles
  • There are a limited number of spots available each in-person interview day between 8:30 a.m. – 4:30 p.m. ET.
  • A reservation is required to interview in person. We recommend that you make a reservation when you post your job, as there is limited availability. (Note: reservations must be made no later than noon, two (2) business days before the interview date, no exceptions.)
  • Currently, in-person interviews are only available at the Tatham Centre on our main campus. Pharmacy interviews will continue as virtual only at this time.

How to make your in-person interview reservation in WaterlooWorks

To conduct in-person interviews in Tatham Centre, you need to make a reservation in WaterlooWorks no later than noon, two (2) business days in advance of the interview date. Here are the steps to take to make your reservation in WaterlooWorks:

  1. Login to your WaterlooWorks account.
  2. Click Post a Job and go through the steps to upload your job information.
  3. To check the availability of in-person interviews and make a reservation, select In-person as the Method of Interview when creating your reservation. A list of available dates and times will appear. Select the times that work for your schedule.
  4. After submitting your job and once your posting is approved, you’ll receive an email with the next steps.

If you have any questions about in-person interviews or the hiring process, please contact your service team directly, the CEE Hub or send us a message from within WaterlooWorks.

After your interviews

  • If your interviews are in cycles 1-3, you'll use our rank/match process. Please do not make job offers directly for interviews in cycles 1-3.
  • Submit your rankings in WaterlooWorks on the day of your interview, or as soon as possible following your interviews.
  • Due dates for ranking submissions are listed on the recruitment dates webpage.
  • If you need assistance, contact your service team directly by sending a message in WaterlooWorks.

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