University of Waterloo
185 Columbia St W.
Waterloo, Ontario, Canada N2L 3G1
+1 519 888 4501
The University has recently developed a procedure (PDF) to outline the process, and responsibilities of those on campus engaged in contracting.
If you are wondering about a simple contract for goods or services, what to do with it, who should sign it, here are the briefing notes taken from the procedure:
All uWaterloo contracts should have at a minimum, two signatures: a representative of the department who requires the goods and/or services, and another from Procurement & Contract Services.
The goals? First, to ensure that the department is aware of what they are requesting and any subsequent demands, requirements or costs that may be imposed on the department. Secondly, to ensure that the University of Waterloo is protected on a broad level from carelessness, from taking on unwarranted liability, and to ensure the basic elements of a good contract are contained in the agreement.
Procurement & Contracts Services has access to various levels of expertise to ensure proper insurance, legal expertise and signing authority is applied as each particular contract requires.
Following the procedure ideally ensures the University receives the goods and services it requires, and it protects our employees and the University from incurring unnecessary liability.
Any questions? Contact Stephen Cook at scook@uwaterloo.ca or 519-888-4567, ext 32515.
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.