WatProcure powered by JAGGAER

What's in it for me?

• I have a reportable date of when I made my request.​

• I have a place where I can share my information with Procurement.​

• It is a one stop shop – I can easily find where to put my request in and I can see my previous and ongoing requests. No more sending emails or not knowing who to ask for help.​

• I know who has been assigned in Procurement to help me with my purchase or Agreement. ​

• I know where to find my contract documents and any history/documentation associated with that contract.​

• If I have a catalogue of items, the contract can be linked to the purchase of items.​

By centralizing this data within a structured framework, we enhance data integrity and streamline the payment setup process. This not only reduces errors but also accelerates the pace at which suppliers can be paid promptly, fostering stronger vendor relationships and enhancing overall operational efficiency.

Our new Supplier Request Approval and Invitation system offers procurement professionals an invaluable opportunity to validate each supplier request, ensuring that UW engages with reputable partners who meet our criteria for quality, reliability, and ethical conduct.

The ePro module is the lynchpin of the WatProcure system with which campus will be interfacing. The ePro module will provide users with access to a more modern technology and procurement process.

WatProcure (powered by Jaggaer) offers an environment that more closely aligns with the familiar buying experience of Amazon and other online marketplaces.  The system is expected to help the University to achieve both real cost savings through consolidation of purchases to preferred, contracted suppliers, as well as more intangible savings through simpler and more condensed process flows per transaction, with fewer manual touchpoints throughout the process.

• Users will find it easier to know/find suppliers with which the University has contracts/special pricing​

• Punch out and Hosted Catalogues for high-volume suppliers make it easier to purchase without having to use/reconcile P-Card​

• Punch out, and Hosted Catalogues for high-volume suppliers make it easier to purchase without having to use/reconcile P-Card​

• Improved visibility and connectivity of requisition/PO/receipt/invoice/comments/attachments related to a single transaction​

• Electronic invoicing reduces manual entry errors and speeds up processing through workflow, resulting in faster payment to suppliers​

The Digital Capture module is meant to significantly reduce the amount of manual processes and Payment and Expense Team costs utilizing a powerful invoice scanning solution.

Key features include: 

Leveraging self-service invoice capture 

Invoice data automatically moves through the approval process to payment, enabling the Payments and Expense team the ability to focus only on exceptions. Prompt payment of invoices will lead to improved Supplier relationships.

Reducing the overwhelming volume and costly manual processing of paper invoices

In todays world, many invoices we receive are fax, paper or email-based and must be processed manually. Capturing invoices in a digitized format improves the overall time to process, approve and pay invoices and allows Payment and Expense team members the ability to shift their focus from data entry to more value-added initiatives.

Provides opportunities for the Payment and Expense Team to add more value

Automating invoicing processes lets the Payment and Expense Team build skills like supplier relationship management, analytics and business intelligence, and fraud and compliance. With Invoicing and Digital Capture, the Payment & Expense Team can focus on more strategic initiatives that inform decision making and increase their value within the team and institution.

Under construction 

WatProcure Contracts AI is a comprehensive contract processing platform powered by Artificial Intelligence & Machine Learning. Using optical character recognition (OCR) and natural language processing (NLP) techniques, the Contracts AI solution can ingest contracts from disparate sources and holistically analyze them in a fraction of the time. The platform works as a seamless AI layer on top of the WatProcure Contracts+ solution and delivers deeper contract document visibility and insights.