Supplier invoicing and payments

Invoicing and payments

Where to send your invoices

Suppliers should email their invoices directly to Accounts Payable to apinvoices@uwaterloo.ca. 

Invoices should include some reference to the Purchase Order number (if applicable) and/or department/contact name so that the invoice can be appropriately routed for approvals once it has been entered into our system.

How and where you can receive payment from the University of Waterloo

For Canadian Suppliers, valid payment options include: 

  • Electronic Funds Transfer (EFT) 
    • Paid in $CAD to Canadian banks (default/preferred): 
      • Account Number Type: Account Number 
      • Routing/Transit Number: the 3-digit institution (bank) number + the 5-digit transit (branch) number, with no spaces 
      • Account Number: between 7-12 digits, numeric only, with no spaces 
    • Paid in $USD to Canadian banks: 
      • Not yet available 
  • Cheque 

For United States Suppliers, valid payment options include: 

  • Automated Clearing House (ACH) 
    • Paid in $USD to US banks (default/preferred): 
      • Account Number Type: Account Number 
      • Routing/Transit Number: the 9-digit number used to identify your bank 
      • Account Number: up to 12-digits, numeric only, with no spaces 
    • Paid in $CAD to US banks: 
      • Not yet available 
  • Cheque 

International Suppliers are paid only by Wire.   

  • Note that the payee's current address is required to make an international wire payment and this should be set up as a Remittance Address in your Supplier Profile in the Jaggaer Supplier Portal.   
  • The Bank Account (lower) section of the entry screen is all information about the Bank and the account (including Bank Address), not the payee. 
  • See Convera Payment Formatting Guidelines for detailed wire requirements by country. 

Updating/changing banking information

The University has controls in place to validate any changes made to your banking information. Any changes must be done through the Jaggaer portal and support for these changes must be uploaded to the portal.