Supplier Registration

In the email invitation, click the Register Now button to start the process.

On the Welcome to Supplier Registration page click on Continue with Registration after reviewing the appropriate information from Waterloo.

Note that there are links to Registration FAQs and a Registration Tutorial video provided by Jaggaer linked on the left of the screen.

Provide a First Name and Last Name for the contact completing the registration, as well as a Phone Number, Email address, and Password.

Note: You may forward the invite to anyone you would like in your company. In most cases a sales rep or account manager is best equipped to complete this activity. Please note, however, that once a username and password is created, the invitation can no longer be forwarded. In this case, please contact University of Waterloo to reissue your invitation.

Ensure you confirm that you have read and accepted the Terms and Conditions then click on the Create Account button when complete. You will also likely have to complete a CAPTCHA challenge.

Once the account is created, you are in the supplier side of the portal. Navigate through the various sections to fill out the additional information required by University of Waterloo to complete the registration process.

Required fields are marked with a star icon.

If help text is available, it will appear as a question mark icon. Click on the icon to see help text related to the particular field.

Company Overview: Provide the name you are Doing Business As (if other than your company’s Legal Name), select a Country of Origin for your business, indicate if your company has a DUNS number (and provide it if you do, and select the type of Business Legal Structure for the business.

Business Detail: Select one or more NAICS Codes and Commodity Codes related to your areas of business. Optionally, you can provide some additional information about your business such as the year established, and number of employees.

Address: Click on the Add Address button to provide one or more addresses representing Fulfilment, Remittance and Physical locations.

Give the address a label. Ideally the Address Label is not a person's name, but rather the function or generic label such as Head Office, Warehouse, Accounts Receivable, etc.

At a minimum, each supplier requires at least one Fulfillment, one Physical, and one Remittance address, though a single address can be used for all 3 functions. 

• Takes Orders: Purchase Orders are sent to; Orders may be delivered from

• Receives Payment: Remittances (or remittance documents for electronic payments) are sent to

• Others: Physical address

  Click the Next button.

Provide all of the required information in the Add Address page.

Note: The “How would you like to receive purchase order for the fulfilment address?” Question is important as this information will be used for Purchase order receipt.

Note: For Canadian Postal Codes, the system requires a space between the two segments and capitalization matters.

Add the details for a Primary Contact For This Address and click the Next button.

Note: For the Contact Label field, ideally this is not a person's name, but rather the function or generic label such as Head Office, Warehouse, Accounts Receivable, etc.  

Note: For the email address, it is also best if you try to use generic email addresses (i.e. receivables@company.com) rather than those tied to a specific person, to avoid issues and gaps in receiving communication from the University when personnel changes. You can only include one email address in the email field. The field will only accept one email address per field and purchase orders can only be sent to one email address.

Give the location a Label and Location Type and click on the Save Changes button. 

For the Location Label field, ideally this is not a person's name, but rather the function or generic label such as Head Office, Warehouse, Accounts Receivable, etc.

On the next page, click on Add Contact and provide the details for the contact associated with the addresses/locations just entered. Click on the Save Changes button to complete.

For the Contact Label field, ideally this is not a person's name, but rather the function or generic label such as Accounts Receivable

Insurance:Click on the Add Insurance button and select the type of insurance. A popup will appear to enter your insurance details. Once completed, click the Next button.

Suppliers of the University of Waterloo are required to carry adequate insurance as noted in the instructions on the page, however unless requested in specific scenarios, suppliers are not required to enter their insurance information into their registration.

Payment Information: Depending on your location and currency to be paid in, differing payment methods may be available to you.

Electronic payments (EFT in Canada and ACH in the US) are preferred by the University of Waterloo.

Select the appropriate payment type from the dropdown and navigate through the wizard to add the information required. The required information may differ by payment type and country.

For EFT, ACH, or Wire payment methods, please upload support for your banking information near the bottom of this page under the heading Banking Information Support. If you are updating your registration to change your banking information, the University of Waterloo has a process to verify the change.

Click the Save Changes button when complete.

Ensure you have read and checked off the banking certification. 

Click the Next button when complete to move to the next section.

Diversity Information: This is an optional section where suppliers can self-identify in one or more diverse supplier classifications.

Click the Edit button to select one or more classifications.

On Diversity Classification popup, select the checkbox beside any classifications with which the business identifies.

Note: This is optional.

Click the Done button when complete.

Legislation Requirements: The University of Waterloo has certain legislation requirements we must follow and as such, there may be questions we need to ask you from time to time to assist us in meeting those requirements.

Certify & Submit: Checking the Certification checkbox and selecting the Submit button will complete your submission and send a notification back to the University of Waterloo to begin the review and approval process. Once approved, this account will be able to receive orders.

Complete the page with information about the person who completed the registration.

Once submitted, a confirmation screen will appear.

In the email invitation, click the Register Now button to start the process.

On the Welcome to Supplier Registration page click on Continue with Registration after reviewing the appropriate information from Waterloo.

Note that there are links to Registration FAQs and a Registration Tutorial video provided by Jaggaer linked on the left of the screen.

Provide a First Name and Last Name for the contact completing the registration, as well as a Phone Number, Email address, and Password.

Ensure you confirm that you have read and accepted the Terms and Conditions then click on the Create Account button when complete. You will also likely have to complete a CAPTCHA challenge.

Once the account is created, you are in the supplier side of the portal. Navigate through the various sections to fill out the additional information required by University of Waterloo to complete the registration process.

The menu is shorter when you entered as an individual

Required fields are marked with a star icon.

If help text is available, it will appear as a question mark icon. Click on the icon to see help text related to the particular field.

Welcome: Enter your First Name and Last Name and click the Next button.

Individual Overview: Select the Country of Origin and click the Next button.

Address: Click on the Add Address button to provide one or more addresses.

Complete the information on the Add Address popup

Note: If it’s Canadian address, make sure there’s a space in the postal code and capitalization matters or else it will error out

Note: For the Address Label field, ideally this is not a person's name, but rather the function or generic label such as Head Office, Warehouse, Accounts Receivable, etc.  It is also best if you try to use generic email addresses (i.e. receivables@company.com) rather than those tied to a specific person, to avoid issues and gaps in receiving communication from the University when personnel changes.

Click on the Next button to move to the next screen.

Add the details for the Primary Contact For This Address.

Note: For the Contact Label field, ideally this is not a person's name, but rather the function or generic label such as Head Office, Warehouse, Accounts Receivable, etc.  It is also best if you try to use generic email addresses (i.e. receivables@company.com) rather than those tied to a specific person, to avoid issues and gaps in receiving communication from the University when personnel changes.

Note: You can only include one email address in an email field. The field will only accept one email address per field and purchase orders can only be sent to one email address.

Click on the Save Changes button.

Payment Information: Depending on your location and currency to be paid in, differing payment methods may be available or recommended for you. Review the instructions at the top of the screen for details.

Click on the Add Payment Information button and select the appropriate payment method for your country and currency from the dropdown list. The required information may differ by payment type and country.

Note: Electronic payments (EFT in Canada and ACH in the US) are preferred by the University of Waterloo.

Example: If EFT was selected, enter all the required information and click the “Save Changes” button.

For EFT, ACH, or Wire payment methods, please upload support for your banking information near the bottom of this page under the heading Banking Information Support.

If you are updating your registration to change your banking information, the University of Waterloo has a process to verify the change and you may be contacted.

Ensure you have read and checked off the banking certification.

Click the Next button when complete to move to the next section.

Diversity Information: This is an optional section where suppliers can self-identify in one or more diverse supplier classifications.

Click the Edit button to select one or more classifications.

On Diversity Classification popup, select the checkbox beside any classifications with which the business identifies.

Note: This is optional.

Click the Done button when complete.

Legislation Requirements: The University of Waterloo has certain legislation requirements we must follow and as such, there may be questions we need to ask you from time to time to assist us in meeting those requirements.

Certify & Submit: Checking the Certification checkbox and selecting the Submit button will complete your submission and send a notification back to the University of Waterloo to begin the review and approval process. Once approved, this account will be able to receive orders.

Complete the page with information about the person who completed the registration.

Once submitted, a confirmation screen will appear.