Additional changes to the faculty performance review guidelines - Public Health Sciences

Approved at Faculty Council on November 10, 2020.

This addendum adds provisions to the School of Public Health Sciecnes (SPHS) annual performance review guidelines, as introduced in the October 9, 2020 university memo on faculty performance reviews.

Options for 2020 review in context of COVID‐19 pandemic 

  1. All faculty members will submit activity reports as normally scheduled, including a report of activities in all three categories for 2020. For areas of activity faculty members choose not to have evaluated, they may submit an abbreviated account (e.g., a list of courses taught for teaching, a list of committees served on for service)
  2. Faculty members scheduled to have biennial reviews for 2019 and 2020 will have their 2019 performance reviewed as usual
    1. For faculty members newly appointed or on paid or unpaid leave in 2019, their scores will be determined according to the MOA section 13.5.4
  3. For the 2020 performance review, faculty members:
    1. Can choose to be evaluated in none, some, or all of teaching, scholarship and service, as specified in their appointments
    2. Will indicate areas that they do not wish to be evaluated on by stating “No Performance Evaluation for 2020” at the top of the relevant section(s) of their activity report
    3. In cases where Student Course Perception survey results are not released before the deadline for activity reports, faculty members may change their decision with regard to the evaluation of teaching. To do so, they must inform their Director of the change within three days of being informed that SCP results are available on Evaluate
  4. The decision to not be evaluated will be without prejudice, i.e., will not be taken as evidence, either positive or negative, about the faculty member’s performance in that area in 2020
  5. Whether or not they opt to be evaluated, faculty members will receive 2020 scores for all areas specified in their appointments (so that merit increases can be calculated in the normal way). In order to remain consistent with the provisions of the Memorandum of Agreement, the scores in each area must be an increment of 0.25
  6. For faculty members who opt not to be evaluated in an area (teaching, scholarship, or service), scores will be calculated as follows: 
    1. For faculty members with performance reviews for the three previous years (in which they were not on leave), their score will be the average of the scores for that area in those previous three years, rounded to the nearest increment of 0.25
    2. For faculty members with only two previous years of performance reviews (for years in which they were not on leave), their score will be the average of the scores for that area in those two previous years, rounded to the nearest increment of 0.25
    3. For faculty members with only one previous year of performance review (for a year they were not on leave), their score will be the higher of that year’s score in that area and the average score in that area for faculty members of the same rank in their Faculty in 2018, rounded to the nearest increment of 0.25
    4. For faculty members with no previous performance reviews (for a year in which they were not on leave), their score in that area will be the average score for faculty members of the same rank in that area in their Faculty in 2018, rounded to the nearest increment of 0.25
  7. To support faculty‐member decision‐making about whether to opt for an average score for any part of their review, SPHHS will provide the calculated averages to all members ahead of the APR deadline.
  8. Faculties will provide the relevant 2018 average scores to Performance Review Committees for each rank/area combination. If the Faculty has not maintained a distinction between 2017 and 2018 scores in its records, the two‐year average will be provided
  9. Overall scores are to be calculated taking account of the relevant individual weightings of faculty performance in teaching, scholarship and service, which may change between years as described in 13.5.5. b) and c). The weighted sum will be calculated for each year. For faculty members for whom two years are under review, the overall score for 2019‐20 will be the mean of those two weighted sums. (Annual overall scores need not be an increment of 0.25) 
  10. When reporting final individual and overall ratings to the faculty member (MOA 13.5.8.), the Director will record which areas of activity, if any, were not evaluated in 2020