Constitution and By-Laws for the Faculty of Health
(May 2002)-
NAME
The name of this body shall be the Faculty Council of Health of the University of Waterloo. In the remainder of this document it shall be referred to as "the Council".
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MEMBERSHIP
-
The membership of the Council shall be:
- The President of the University;
- The Vice-President, Academic and Provost;
- The Dean of the Faculty;
- The Dean of Graduate Studies;
- All persons with faculty appointments (regular, visiting, research and special) to the Faculty;
- One representative from each of the other Faculty Councils at the University;
- One graduate and two undergraduate students from each academic unit of the Faculty;
- One representative elected from the full time staff of the Faculty.
-
One
non-voting
representative
from
each
of
the
following:
Registrar's Office
Library
Department of Co-operative Education and Career Services - One non-voting staff member provided by the Dean's Office to serve as Secretary.
- One non-voting staff member provided by the Dean's Office to serve as a resource person.
-
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CHAIR
The Chair of the Council is to be elected from the members of Council. The term of office shall be for one year.
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POWERS AND DUTIES
-
The
powers
and
duties
of
the
Council
shall
be:
- To determine, subject to the approval of Senate:
- A constitution for the Faculty;
- New curricula and courses of study;
- The criteria for admission into the various programs of study;
- The criteria for promotion and the degree requirements for the various programs of study;
- Policies regarding the examination and grading of students;
- To establish by-laws and regulations necessary for the conduct of its affairs;
- To conduct long-range academic planning within the Faculty;
- To appoint committees of the Faculty, outline terms of reference for them and receive reports and/or recommendations from them;
- To recommend to the Senate any change in the organization of the Faculty;
- To scrutinize all academic services offered by the Faculty and when necessary, to vote approval and to specify the conditions for their operation;
- To interpret and establish procedures for the implementation of existing policy;
- To consider and report to the Senate upon such matters affecting the Faculty as the Council may consider appropriate.
-
The
powers
and
duties
of
the
Council
shall
be:
-
PROCEDURE
In all matters of procedure, unless specified in this document, the Council and its committees shall be guided by Robert's "Rules of Order".
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ADOPTION AND AMENDMENT
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Constitution
This constitution shall come into effect upon its acceptance at a meeting of the Council and its ratification by Senate. Any proposed amendments must appear on the agenda for Council meetings. Amendments must subsequently be approved by two-thirds of the Council by mail vote -
By-Laws
All changes in, deletions from, or additions to the By-Laws shall be considered at a regular meeting and only after notice of motion of the proposed change has been given. A two-thirds majority of all members present (assuming a quorum) is required for approval of any alteration. -
University of Waterloo Policy and/or Procedure as approved by the Senate and published in the University of Waterloo Policy Manual will take precedence over any item in the Constitution or By-laws. Notice of discrepancy will be given to Council. The Constitution or By-law will be automatically amended to reflect University of Waterloo Policy once notice has been received.
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BY-LAWS
1. MEETINGS
a. Time of Meetings
The Council will hold regular meetings, usually monthly, at such time and dates as the Council, through its Executive Committee, may from time to time determine. If the urgency of the occasion demands, special meetings may be called by the Executive Committee at any time. The agenda of such special meetings shall be restricted to matters which cannot be postponed until the next regular meeting.
b. Notice of Meeting
Notice of regular meetings, including a copy of the agenda, shall be sent out by the Secretary not less than 72 hours before the meeting. Similar procedures will be followed for special meetings with the exception that 48 hours notice will be in effect.
c. Open Meetings
Meetings of the Council and its committees, with the exception of the Tenure and Promotions Committee, shall be open.
d. The Inaugural Meeting
The Inaugural Meeting of the year will normally be the regular meeting in September, and at this meeting new officers, committee members and other appointments will begin their terms of office. Nominations and election of new council officers and committee members will normally take place at the May meeting.
e. Agenda
The agenda shall be drafted by the Executive Committee. Any member of the Council may, by notice in writing to the Chair of the Executive Committee not less than 14 days before a regular meeting of the Council, request that an item be placed on the Agenda. The Agenda must contain the full text of any major motions to be moved in Council, together with the name of the mover and the seconder; full reports from any committees that wish to report or make recommendations to Council, with the text of such recommendations; and written reports from any other body or individual wishing to raise a matter for discussion within Council. It shall be for the Council, through its Chair to decide whether or not to consider any item not set out in writing in the Agenda.
f. Chair
All Council meetings shall be conducted by the Chair of the Council. In the absence of the Chair, the Chair-elect shall assume the responsibilities of the Chair.
g. Quorum
The quorum for all meetings, regular and special, shall not be less than 30 percent of the total Council voting membership or 20 members, whichever is greater.
2. MINUTES
The Secretary of the Council will maintain a complete file of the minutes of the Council and of its various committees. These files shall be open to the inspection of any member of the Council upon request. In addition, the Secretary will distribute copies of the minutes of the Council meetings to all Council members.
3. COMMITTEES
The Council shall have power to appoint such Standing and Ad Hoc Committees as it shall from time to time determine and shall have power to delegate to such Committees any powers and responsibilities which the Council itself possesses. A quorum for all committees of the Council shall be one-half plus one of the voting membership. Committees in existence shall remain in effect until changed by the authority of Council. Committees may invite non voting resource people to meetings from time to time as required.
The term of office for all faculty serving on standing committees is two years with half the membership retiring each year. No elected committee member may serve more than two consecutive terms on the same committee. Faculty nominated to standing committees must hold regular faculty appointments. In the event that a member of a standing committee will be absent for a period greater than six months or is unable to complete a given term the executive committee may appoint a replacement.
4. APPROVAL OF CANDIDATES FOR DEGREES AT CONVOCATION
That the Dean, with the recommendation of the Associate Chairs /Undergraduate Officers/Graduate Officers and Associate Deans be given the authority to submit names of Faculty of Health candidates meeting all requirements for the Bachelor of Arts, Bachelor of Science, Master of Arts, Master of Science and PhD degrees for Convocation. Furthermore, the Associate Deans must submit the list of graduands to all faculty for comment at least 48 hours before the October and May meetings of Senate.
STANDING
COMMITTEES
A. EXECUTIVE COMMITTEE
The relationship of the Council to the Dean can be and indeed should be complementary. Since the Dean of the Faculty must represent the particular Faculty's policies and points of view, clarification and reinforcement of the Faculty position should be obtained from the Executive Committee. Also, the Dean should be encouraged to solicit opinions on all matters academic, financial and material pertaining to the administration of the Faculty, of which he/she is the chief executive officer and academic mentor.
1. Membership
a)
Dean
of
the
Faculty;
b)
Chair
of
the
Faculty
Council
c)
Chair
of
each
academic
unit
in
the
Faculty;
d)
One
undergraduate
student
representative
from
each
academic
unit
in
the
Faculty
to
be
appointed
in
consultation
with
the
student
association.
e)
One
graduate
student
representative
representing
all
academic
units
in
the
Faculty
to
be
appointed
in
consultation
with
the
student
associations
of
each
academic
unit.
f)
Six
members
of
the
Faculty
to
be
elected
by
the
Council.
g)
One
non-voting
staff
member
provided
by
the
Dean's
Office
to
serve
as
Secretary.
The term of office for the elected members is two years, half retiring each year.
2. Chair
The Chair of the Executive Committee shall be the Dean of the Faculty.
3. Powers and Duties
a) It serves as the primary academic planning committee of the Faculty and as such has the responsibility to:
b) Prepare and revise, when necessary a statement which articulates the goals and priorities of the F
c) Recommend to Council for approval, the alterations of existing administrative structures and the creation of new structures to achieve the previously defined goals and priorities;
d) Submit to Council for submission to Senate, recommendations which will aid in achieving the goals and priorities of the Faculty.
e) It serves to conduct the business of the Council in an efficient manner which includes acting in an advisory capacity to the Dean. In these respects Council has the responsibility to:
f) Receive reports from the Dean regarding the ongoing progress on pertinent
g) matters academic, financial and material pertaining to the administration of the Faculty;
h) Advise the Dean on the interpretation of Faculty policies and points of view in all matters academic, financial and material pertaining to the administration of the Faculty;
i) Review the allocation of resources (financial, physical, etc.) as they relate to the goals of the Faculty;
i)
To
conduct
and
execute
the
business
of
the
Faculty
when
it
is
not
reasonable
for
the
Council
to
do
so;
ii)
To
serve
as
a
nominating
committee
for
the
standing
committees
of
Faculty
Council,
the
chair
of
Faculty
Council,
for
Faculty
representatives
to
other
bodies,
and
for
any
other
committees
to
which
the
Council
may
from
time
to
time
elect
representatives
in
consultation
with
the
academic
units.
iii)
To
assign
matters
of
importance
to
the
Faculty
to
the
appropriate
committee;
iv) To receive and review reports from all committees in order to;
(a)
Advise
committees
of
origin
of
their
readiness
for
Council
consideration;
(b)
Interpret
recommendations
in
terms
of
the
implications
for
the
Faculty
welfare
as
a
whole;
v) To recommend to Council, the creation and dissolution of committees;
vi) To make recommendations to Council concerning matters of importance to the Faculty;
vii)
To
draft
the
agenda
for
Council
meetings.
The
minutes
of
the
Executive
Committee
shall
be
available
to
all
members
of
Council.
viii)
To
call
special
meetings
as
required.
Special
meetings
of
Faculty
Council
may
be
called
by:
(a)
the
Dean,
(b)
the
Chair
of
Faculty
Council,
(c)
a
petition
of
20
percent
of
voting
members
of
Faculty
Council,
to
discuss
item(s)
stated
in
the
petition.
B.
UNDERGRADUATE
STUDIES
COMMITTEE
2. Membership
The membership of the Committee shall be:
a) The Associate Dean for Undergraduate Studies of the Faculty;
b) The Associate Chair, or person responsible for Undergraduate Studies, of each academic unit in the Faculty;
c) The Registrar or his/her delegate (ex-officio, non- voting);
d) One representative from the Department of Co-operative Education and Career Services (ex-officio, non-voting);
e) One elected faculty representative from each of the academic units in the Faculty offering an undergraduate program;
f) One elected undergraduate student representative from each of the academic units in the Faculty offering an undergraduate program.
3. Chair
The Chair of the Committee shall be the Associate Dean for Undergraduate Studies for the Faculty.
4. Powers and Duties
The Committee shall have the responsibility to:
a) Recommend admissions policy to the Council for approval;
b) Supervise the interpretation of the admissions policy by the Registrar's Office;
c) Prepare and submit annual reports on numbers and characteristics of students applying for admission, and on those accepting admission to various programs within the Faculty;
d) Recommend to Council for adoption, standards for progression through academic programs;
e) Consider and make appropriate standings and promotions decisions upon examinations results within the Faculty, consistent with policies set forth by Senate and the Council and to make recommendations to the Council regarding these decisions;
f) Recommend curriculum changes and proposed programs and courses to the Council for approval on the bases that the proposed changes make an appropriate contribution to the particular department and that duplicating of existing courses either within or outside the department making the proposal does not occur;
g) Hear and make decisions on academic petitions from Faculty of Health undergraduate students;
h) Approve the terms of reference of Undergraduate Scholarships and Awards.
C. GRADUATE STUDIES COMMITTEE
1. Membership
The membership of the Committee shall be:
a)
The
Dean
of
Graduate
Studies;
b)
The
Associate
Dean
for
Graduate
Studies
of
the
Faculty;
c)
The
Associate
Chair,
or
person
responsible
for
Graduate
Studies
of
each
academic
unit
in
the
Faculty;
d)
One
elected
faculty
representative
from
each
academic
unit
in
the
Faculty
offering
a
graduate
program
(must
have
ADDS
status);
e)
One
elected
graduate
student
representative
from
each
of
the
academic
units
in
the
Faculty
offering
a
graduate
program.
2. Chair
The Chair of the Committee shall be the Associate Dean for Graduate Studies of the Faculty.
3. Powers and Duties
The Committee shall have the responsibility to:
a) Recommend admissions policy to the Council for approval;
b) Supervise the interpretation of the admissions policy by the University Graduate Office;
c) Prepare and submit annual reports on numbers and characteristics of students applying for admission and on those accepting admission to various programs within the Faculty;
d) Recommend to the Council for adoption, standards for progression through academic programs;
e) Consider and make appropriate standings and promotions decisions upon examination results within the Faculty, consistent with policies set forth by Senate and the Council and to make recommendations to the Council regarding these decisions;
f) Recommend curriculum changes and proposed programs and courses to the Council for approval on the basis that the proposed changes make an appropriate contribution to the particular department and that duplication of existing courses either within or outside the Department making the proposal does not occur.
g) Hear and make decisions on academic petitions from Faculty of Health graduate students;
h) Approve the terms of reference of graduate scholarships and awards.
D. COMMITTEE ON STUDENT APPEALS
1. Membership
The membership of the Committee shall be:
a) The elected faculty representative of the Undergraduate Studies Committee from each of the academic units in the Faculty offering an undergraduate program;
b) The elected faculty representative of the Graduate Studies Committee from each of the academic units in the Faculty offering a graduate program;
c) One elected undergraduate student representative from each of the academic units in the Faculty offering an undergraduate program;
d) One elected graduate student representative from each of the academic units in the Faculty offering a graduate program. The term of office for the faculty members coincides with their membership on the Undergraduate Studies Committee or the Graduate Studies Committee.
2. Chair
The Chair of the Committee shall be appointed by the Dean, from one of the faculty members of the Committee.
3. Powers and Duties
The Committee shall have the responsibility to:
a) To deal with student appeals of decisions on the judgement or assessment of students' academic work, as described in the University of Waterloo Student Appeal Policy and Procedures
b) To conduct hearings on charges pertaining to academic offenses, as described in the University of Waterloo Student Academic Discipline Policy and Procedures
c) to advise the Faculty on matters concerning such appeals and hearings.
E. TENURE AND PROMOTIONS COMMITTEE
1. Membership
a) The Dean of the Faculty;
b) Additional elected faculty representatives determined by the proviso that there are at least FIVE tenured faculty members broadly representative of Faculty program areas and elected by the tenured and probationary members of the Faculty. FTPC members may not serve simultaneously on a DTPC in the same Faculty. A majority of the FTPC's elected members shall be tenured full professors; it is desirable that each FTPC include both men and women;
c) The University Tenure and Promotion Advisory Committee (UTPAC) Chair shall appoint a non-voting advisor from amongst its members. Members of UTPAC may not serve simultaneously on any DTPC or FTPC Committee;
d) The Dean and elected members shall be voting members of the FTPC;
e) The VPA&P shall appoint an additional voting member who will be a tenured faculty member from outside the Faculty.
2. Chair
The Chair of the Committee shall be the Dean.
3. Powers and Duties
The Committee shall have the responsibility to:
a) Recommend to Faculty Council for adoption, policies concerning tenure and promotion, within the guidelines of Senate. When appropriate, the recommendations from Faculty Council will be forwarded to Senate for approval;
b) Receive, consider and forward recommendations for the award of tenure and/or promotion from the Departments in accordance with current policy;
c) The Dean shall report the membership of the FTPC to the VPA&P and to the Faculty's tenured and probationary faculty.
F. INFORMATION SYSTEMS AND TECHNOLOGY COMMITTEE
1. Membership
The membership of the Committee shall be:
a) The Associate Dean, Research;
b) One elected faculty representative from each academic unit;
c) One undergraduate student representative;
d) One graduate student representative;
e) Director, Information Technology (ex officio, N/V)
f) Executive Officer (ex officio, NV)
2. Chair
Associate Dean, Research.
3. Powers and Duties
a) To make recommendations for the procedures and priorities of the use of computing resources within the Faculty of Health;
b) To evolve and update a three year plan regarding Faculty of Health computing needs, as they relate to central resources and those within the Faculty of Health;
c) To be a resource for information as to how computing is being done within the Faculty of Health.