Consideration for reappointment to a second probationary term normally occurs in the final year of the first probationary term.
When a candidate for reappointment has a joint appointment, their case will be considered by the Department/School Tenure and Promotion Committee (DTPC/STPC) of the department/school in which the faculty member has more than 50% of their appointment. The chair/director of this department/school will request and obtain information from the other chair/director for consideration during the DTPC/STPC deliberations.
This page provides a summary of requirements and timelines of typical proceedings for reappointment within the Faculty of Health. For further details consult Policy 76, Policy 77 or Administrator, Faculty Relations and Appointments.
Candidate responsibilities
- By May 1, the candidate must consult with the chair/director and confirm in writing whether they would like to proceed.
-
By
June
1,
the
candidate
must
submit
the
following
documentation
to
the
chair/director
in
electronic
format
(Microsoft
Word
documents
preferred):
- Candidate statement
- Curriculum vitae
- Teaching summary
- three to five reprints/published articles
Department/School Tenure and Promotion Committee (DTPC/STPC) responsibilities
- By April 1, the chair/director will notify faculty members who are eligible for a second probationary term.
- By May 15, the chair/director will co-ordinate peer evaluations of the candidate's teaching activities.
-
By
June
1,
the
DTPC/STPC
will
be
established.
The
first
task
of
the
DTPC/STPC
is
to
determine
whether
any
of
its
members
have
a
potential
conflict
of
interest
due
to
a
close
association
with
a
candidate.
The
dean,
and
delegate,
will
be
notified
of:
- DTPC/STPC membership
- candidates going forward for reappointment
- By November 1, the DTPC/STPC will meet, assess, and vote on each candidate's case for reappointment.
- By November 15, the chair/director will compile the DTCP/STPC recommendation, share with the DTPC/SPTC members and receive signed approval.
-
By
November
20,
the
chair/director,
with
the
DTPC/STPC
approval,
will:
- inform the candidate in writing of the outcome of DTPC/STPC decision
- upload the reappointment file (including their recommendation, annual performance review and peer teaching evaluations) to the SharePoint site for the dean to review
- destroy DTPC/STPC committee member files and remove access to electronic copies
Dean's Office responsibilities
- By March 1, the dean will forward a list of faculty members who must be considered for a second probationary term to each chair/director.
- By February 28 the following year, the dean shall decide whether to reappoint and will inform the candidate in writing of the outcome.