Employer procedures

Step 1: Request a work study position

Email Alexandria Torres, Financial Aid Assistant - Special Programs, to request the:

• Work-study information form
• Work-study job application form

Step 2:  Submit a job posting

• Complete the work-study job application form and return to Student Awards & Financial Aid, Ira G. Needles Hall (NH).

Step 3:  Job is approved and posted

• Approval notice will be emailed to you.
• Job will be posted on the work-study website.

Step 1:  Students apply for jobs

• The FAA-Special Programs will determine each applicant’s eligibility for the work-study program.
• Eligible students will be given your contact information to arrange an interview.
• You may request the student’s resume and class schedule to help determine the most suitable candidates.

Step 2:  Arrange an interview

• Conduct an interview as you would for any part-time position.
• To verify each student’s eligibility, confirm they have the:
  • Work-study referral page, and,
  • Work-study Declaration of Student’s Eligibility/Hiring form.

Step 3:  Hire a student

• Complete and return the Work-study Declaration form to Student Awards & Financial Aid.

Note: This form is used to finalize the work-study funding arrangement between your department and the University. If not received, your department will be responsible for the student’s full salary.

Step 4: Hire the student using Workday

• Using the HR Workday user guide for managers follow the instructions on Hire a Work Study employee.
• Once submitted, the hire is now complete and will go to HR for review. 

Step 5:  Paying a student

• Submit payroll on Workday to Human Resources on a biweekly basis to ensure the student is paid.
• Reference the HR Workday user guide for managers Time Entry and Approval instructions on how to submit payroll or contact Workday support.