View and edit job posting

Go to: View summary of job postings | View specific job posting details | Edit a job posting

To view a summary of job postings that you are currently recruiting for:

1. Log in to WaterlooWorks.

2. From your Dashboard, click the Job Postings tab to see a summary of your current job posting(s).
   1. Note: To see jobs from previous and future terms, click the X beside Current Postings to remove this filter.
      
3. Scroll across the page to see a summary of your job posting(s). The fields you will see include:
   1. Term: There are three terms at the University of Waterloo. This column shows the term you’re looking to hire for. Waterloo’s terms are:
      1. Winter: January to April
      2. Spring: May to August
      3. Fall: September to December
   2. Module: The job board your job was submitted to.
   3. Job ID: The unique number assigned to your job posting in WaterlooWorks.
   4. Job Title: Information to identify your posting and role that the student will have during the work term.
   5. Employer Internal Job Number: The internal tracking numbers you may have entered in your job posting.
   6. Job Posting Status: Will populate to reflect the status of your job.
   7. Apps: The number of applications you’ve received to the posting.
   8. Filled: The number of students employed for this job.
   9. Date Posted: The date your job was posted.
   10. Date Approved: The date your job was approved.
4. Click the buttons next to each job posting to:
   1. View: See a specific posting in more detail. See the detailed instructions for viewing a specific job posting in more detail below.
   2. Repost: Quickly repost your job in an upcoming cycle.
      1. Note: You may see jobs listed multiple times if posted to various boards/terms. When reposting a job, be sure to select the correct job and job board. 
   3. View Apps: View any applications your job received. Learn more about viewing and screening applications.

To view a specific job posting in more detail:

1. From the Job Postings tab, click the View Posting button.
2. Within each posting, you’ll see additional details such as:
   • Your job description
   • Applications received
   • Interview details
   • Rankings
   • Work term records
3. You’ll also see an internal status that reflects where your job in the hiring process. Here is a summary of what each status means:
   • Pending New or Pending Changed: Our service team has not yet approved your job posting. Students can’t see or apply to the job until it is approved.
   • Approved: We have reviewed and approved your job, however it’s not visible to students until the go-live date.
   • Open for Applications: The go-live date has passed. Students can search and apply to your posting however you won’t see the applications yet.
   • Open for Views: The go-live date has passed. Students can view your posting on the Employer-Student Direct job board.
   • Expired–Apps Available: Students can no longer apply to your posting. You can now review your applications.
   • Closed for Views: Students can no longer view your posting on the Employer-Student Direct job board.
   • Interview Selections Complete: You’ve submitted your interview schedule and students are in the process of selecting their timeslots.
   • Interview Completed: Your interview date has passed.
   • Emp Rankings Finalized: We’ve received your rankings and your job will go into the corresponding ranking round.
   • Filled, Unfilled, or Part Filled: The status of your job after the match.
   • Unfilled - reposted or Part Filled - reposted: Your job was not filled in the last cycle match and has been reposted. 
   • Stalled:You have not responded to any of our communications regarding your job posting. 
   • Cancel: Your job has been cancelled as you are no longer recruiting.

Edit a job posting

1. Log in to WaterlooWorks.
2. From your dashboard, select Job Postings and click View next to the job you want to edit.
   1. Note: You cannot edit a posting that has a status of Open for Applications, Open for Views or Expired. If you’re unable to edit your job posting, please send a message to your service team to make any necessary changes.
3. Select Posting Options from the navigation menu, followed by Edit Posting Details.
   
   1. Use this menu to make changes to the employment details or add pre-screening questions.
   2. To request changes to your interview reservation or schedule, contact your account co-ordinator.
4. Make your changes, then click Submit Changes for Approval. If the job was already approved, our service team will need to reapprove it before students can continue to apply.