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For full-time staff employment opportunities in Applied Health Sciences, including Kinesiology, Public Health and Health Systems, and Recreation and Leisure Studies, visit the University of Waterloo's Careers at Waterloo web site

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Recreation and Leisure Studies

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Postdoctoral fellow positions

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Research Positions

Posted: October 10, 2017

Closing:  October 27, 2017

Research Institute fo Aging (RIA)

PROJECT Coordinator 

Reports to

Manager and/or Director

Accountable to

Project Officer, RIA Team Members


October 2017


24-month contract

BACKGROUND: The Schlegel-UW Research Institute for Aging (RIA) is a charitable non-profit organization that partners with the University of Waterloo, Conestoga College, and Schlegel Villages to enhance the care and quality of life for older adults. Through collaborations with key partners and many other stakeholders, RIA supports practice-relevant research and knowledge mobilization. Research evidence is used to inform programs, education and training, and influence practice and policy.  The RIA consists of 9 research chairs, 4 specialists, affiliate researchers, and staff members with a commitment to improved quality of life and care across the continuum of care.

RIA’s Research and Development sites include 19 long-term care and retirement communities, operating as Schlegel Villages, housing approximately 4,500 seniors and employing approximately 4,000 staff. Innovations are trialed in these sites then disseminated broadly to benefit older adults everywhere.

The Schlegel Centre for Learning, Research and Innovation in Long-Term Care (CLRI) is a Ministry-funded program operated by and housed within the RIA.  The CLRI program drives innovation, collaboration and knowledge exchange for a transformed long-term care system, in three areas:

•             Learning – cultivating expert and engaged care partners

•             Research – solving real-world issues and building research capacity in long-term care

•             Care Delivery – identifying and disseminating “next best practices”.

PRIMARY PURPOSE: The Project Coordinator supports the planning, coordination and completion of project activities and events. The position requires a self-motivated and organized individual who is able to work on multiple initiatives at the same time and take on additional tasks, as required. The Project Coordinator is expected to work independently and collaboratively with team members.

KEY ACCOUNTABILITIES: The following details the key accountabilities for the role:

  1. Project Support: Work closely with project teams to implement project activities, in accordance with work plans and contracts. Document and maintain project files to maximize information sharing and to facilitate team communication. Provide coordination for meetings for internal and external stakeholders, including scheduling, material preparation and minute taking.
  2. Event Planning: Work closely with event teams to plan, coordinate, implement and host events. Including managing event registration and event logistics (e.g., catering, room and AV set-up).
  3. Teamwork and Consultation: Pro-actively and regularly communicate with supervisor and teams regarding assigned work, including communicating obstacles and challenges as they arise. Be prepared for and be an active participant in team meetings.
  4. Knowledge Mobilization: Support the completion of dissemination materials and project documents. This could include presentations, promotional tools, webpages, and short evaluation reports.
  5. Communication: Strong writing and verbal communication skills to interact and communicate with team members, stakeholders and community members.


Education: College or University degree in a related field or equivalent work experience.

Experience and Skills:

  • Experience in planning and executing events, including managing registration systems, room and AV set-up, working closely with internal and external stakeholders to coordinate event execution, and communicating with participants.
  • Exceptional organization and time management skills.
  • Demonstrated experience in coordinating multiple priorities, tasks and multiple schedules.
  • Strong verbal and written communication skills.
  • Demonstrated expertise in using Adobe and Microsoft applications, including Word, Excel, Outlook, PowerPoint.
  • Experience in updating and maintaining websites would be an asset.
  • Interest in older adults’ quality of care and life.
  • Familiarity with the long-term care sector an asset.
  • Eligible to obtain a successful police background/criminal record check.
  • Fluent in English. Fluency in French an asset but not required.


  • Interpersonal Skills:  Internally communicates with project team members to efficiently complete activities; professionally represents the RIA in all interactions and communications.
  • Level of Responsibility: Responsible for supporting the effective completion of project activities and events, as assigned.
  • Physical and Sensory Demands: Minimal physical demands typical of an office environment; periods of extensive sitting at a desk and in meetings and concentrated use of visual senses; substantial repetitive keyboard/mouse movement; high sensory demands because of required concentration and attentiveness to detail and regular distractions and interruptions.
  • Working Environment:  Much of the time is spent sitting in a comfortable position with frequent opportunity to move about. Office is located in a comfortable indoor area. The work is varied and project assignments may change frequently. Work will involve regular interaction with RIA team members and occasional interaction with external partners and the general public. There are deadline pressures, while at the same time there is a demand for thoroughness and accuracy. Occasional travel may be required.


RIA invites applications (cover letter and resume) by 5:00pm EST October 27, 2017.  Submit your application by email to Tammy Cumming, Manager, CLRI, (   RIA is committed to employment equity and welcomes applications from all qualified persons.