Email signatures

The font for both external and internal signatures is Georgia or Verdana. The font size is 11 point and the colour is black.

Provide any information external audiences need to understand your role and how to contact you, including the following, as applicable:

• Name, degree(s) and/or professional designation
• Title
• Faculty, administrative unit, centre or institute
• University of Waterloo
• Optional: Office location and university address
• Phone number using the format 519-888-4567 ext. ##### (include a +1 in front of the number for international audiences)
• Optional: Cell phone or fax number using the format ###-###-####
• Optional: University website URL (without the https:// prefix) and relevant social media accounts
• Email-optimized University of Waterloo logo

Include any relevant official university messages under the email signature

Examples

Provide only the information that helps co-workers know who you are and how to contact you.

• Name, degree(s) and/or professional designation
• Title
• Faculty, administrative unit, centre or institute
• Phone extension (ext. #####)
• Optional: Office location (useful if communicating with students)

Examples

In order to keep all University signatures consistent, avoid including the following:

• Your email address. The recipient already has it.
• Inspirational quotes. Some users may be offended, and the quote selected may not support the Waterloo brand.
• Links to personal social media accounts.
• Disclaimers, sustainability statements or anti-phishing statements, unless they are required.
• Unauthorized formatting, including bold, italics, colours or font sizes.
• Graphics, other than the University of Waterloo email optimized logo. Many people use text-only email systems and won't be able to see them. Images may not display properly in other email programs, and a distorted image harms the Waterloo brand. Often, images are treated as attachments and can clog a user's inbox or cause email to be filtered as spam.