Are you looking to change or modify your program? There may be multiple steps which need to be completed depending on what you wish to do. Here is some general information applicable for any changes you plan to make:
- Make sure you have the appropriate advisor signatures before submitting the form for processing. Please note this may delay any changes to your program.
- Any approved changes will be made to your Quest account in approximately 2 – 3 weeks unless the change cannot happen until current term grades are official.
Outside of a Science program
Within a Science program
Changing Science program (first-year student)
| Steps before form submission | Email science.advisor@uwaterloo.ca for more details. |
|---|---|
| Advisors to consult | Consult with a Science Undergraduate Office academic advisor regarding the program you want to transfer to make sure that you are eligible. |
| Deadline |
Requests can be reviewed for the current term if submitted prior to the following dates:
After the deadline, please wait until grades for the current term are available to complete the plan modification form. An exception is:
|
| Form to submit |
A Plan Modification Form must be submitted prior to enrolment for next academic term. |
| How to submit approved forms | Email science.advisor@uwaterloo.ca for more details. |
| Additional notes | Decisions are usually made once term grades are available. If approved, the Registrar's Office will then change your program on Quest. |
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Changing Science program (upper-year student)
| Steps before form submission | N/A |
|---|---|
| Advisors to consult | Consult with a program advisor for the program you want to transfer to confirm eligibility. |
| Deadline |
Requests can be reviewed for the current term if submitted prior to the following dates:
After the deadline, please wait until grades for the current term are available to complete the plan modification form. The exceptions, where a change can be made to the subsequent term of registration, are:
|
| Form to submit |
Plan Modification Form must be submitted prior to enrolment for next academic term. |
| How to submit approved forms | Fill out the Plan Modification form and email to advisor of desired program for their approval. If requiring more than one approval, send to one advisor at a time for their e-signature. Once the form is completed, the signing academic advisor will submit your request via email for you OR you can submit it to The Centre as per the form instructions. |
| Additional notes | Decisions are usually made once term grades are available. If approved, the Registrar's Office will then change your program on Quest. |
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Changing co-op sequence
| Steps before form submission |
When proposing a change to your co-op sequence, you must ensure that your program requirements can still be met. Consider laying out your future sequence in a Word or Excel doc (indicating when you will take the remaining courses) so this can be shared with your academic advisor, along with your Sequence Change Form. |
|---|---|
| Advisors to consult |
Review the Co-operative Education Flexible Pathways changes. Consult with your program advisor before agreeing with an employer to make a change to your sequence, and obtain approval. If you apply to a job that doesn’t match your co-op sequence and a sequence change isn’t approved, this will be considered a renege, which comes with penalties. Please note that Science rarely approves an 8-month work term for WT1 and WT2 as it often has a negative impact on future sequencing and course availability. If you are interested in an 8-month work term but are only scheduled for 4 months, please have this conversation with your academic advisor before you apply. Most work/study sequences have an 8-month work term, so 8-month work opportunities will need to wait until this part of your sequence. A sequence with two 8-month work terms is even less likely to be approved. Similarly, 12-16 month work terms have an impact on your sequence and if you are considering one of these roles, you need to connect with your academic advisor well in advance of applying to these roles. If you had a work term impacted by Covid (S20, F20, W21, S21, F21, W22, S22), review the Co-operative Education Flexible Pathways. |
| Deadline | Sequence changes are reviewed on a case-by-case basis. Please speak with your academic advisor for additional details. |
| Form to submit |
Complete the Sequence Change Form and send it to your academic advisor. If you have laid out your plans for your future terms, plan to send this as well to help your academic advisor approve your plan quickly. |
| How to submit approved forms | Your academic advisor will forward the documents to the appropriate Co-operative Education advisors. Once submitted, it may take up to 14 business days to be processed |
A video guide for students on how to fill out the Request for Academic/Work Term Sequence Change Form in the event they wish to make changes to their co-op academic/work term sequence.
Changing from regular to co-op
| Steps before form submission |
|
|---|---|
| Advisors to consult |
Consult with the academic advisor for the co-op program you are requesting. |
| Deadline | The webform for applications will be open starting May 1, and applications will be accepted until September 1. |
| Form to submit |
|
| How to submit approved forms |
If your application to move into co-op has been approved, we will submit everything on your behalf and inform you of the outcome. |
| Additional notes |
There should be no incomplete (INC) courses. Review and decision of applications to co-op for students in 1B will be made after the Winter term (1B) grades are official and academic standings are available. Students must be at the 1B term-level at the time they apply, and students beyond 1B will be considered on a case by case basis as there is a need to ensure a viable work and study sequence. |
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Declaring or changing specialization
| Steps before form submission | N/A |
|---|---|
| Advisors to consult | Consult with the academic advisor for the program with the specialization. |
| Deadline |
These changes can be done anytime and can be approved immediately. |
| Form to submit |
Complete the Plan Modification Form and email it to the appropriate advisor for their approval. |
| How to submit approved forms | Once the form is completed, the signing academic advisor will submit your request via email for you OR you can submit it to The Centre as per the form instructions. |
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Adding a minor or option
| Steps before form submission | Review degree requirements on the Undergraduate Studies Academic Calendar. Typically, at least two courses for the minor/option need to be completed before the request can be reviewed. |
|---|---|
| Advisors to consult | Approval must be granted from the academic advisor from the department which the minor/option is being taken. |
| Deadline | This type of Plan Modification can be submitted anytime. |
| Form to submit |
Complete the Plan Modification Form |
| How to submit approved forms | Once the form is completed, the signing academic advisor will submit your request via email for you OR you can submit it to The Centre as per the form instructions. |
*Students interested in a joint honours program should consult the Undergraduate Calendar for more details.
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Withdrawing from a term
| Steps before form submission | N/A |
|---|---|
| Advisors to consult | Consult with your program advisor or with an advisor in the SUO. |
| Deadline | The withdrawal form outlines details around timing. |
| Form to submit |
Complete and submit the Undergraduate Notice of Withdrawal Form |
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Outside of a Science program
Transferring to Science from a different faculty
| Steps before form submission |
|
|---|---|
| Advisors to consult | Science transfer advisor Maureen Wolff – fill out the Transferring to Science webform for an appointment. |
| Deadline | Transfers for the next term will be considered up to the final day of classes of the current term. |
| Form to submit | The web form associated with the Transferring to Science page must be submitted before any conversation can take place. |
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Transferring from Science to a different faculty
| Steps before form submission |
|
|---|---|
| Advisors to consult | First speak with the Science transfer advisor – Maureen Wolff, then the transfer advisor from the new faculty, or advisor for the program. |
| Deadline | Expect there to be a timeline to follow, established by the desired faculty. |
| Form to submit | Complete Faculty Transfer form. |
| How to submit approved forms |
Look for instructions on the web, whether by faculty or program. More details can be found on the transfer pages for Health, Arts, Engineering, Environment, and Math respectively. |
| Additional notes | A decision will be made once your current term grades are available. You will then be notified of the decision and can proceed, if approved, to choose your courses during your enrolment appointment. |
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