Applied Health Sciences Petitions and Instructions for Students
Policy 70 (Student Petitions and Grievances) indicates that a petition “is a request by a student seeking exception to, or relief from, normal faculty or University rules and regulations”. Examples of petitions include adding or dropping a course after the deadline, changing course load enrolment and reconsideration of an end of term academic decision. Petitions, grievances, and appeals are further defined in the Undergraduate Calendar.
The Applied Health Sciences (AHS) Standing & Promotions Committee includes faculty and staff representation from the Dean’s Office, all AHS academic units and the Registrar’s Office. The Associate Dean, Undergraduate Studies, chairs the committee. Normally, the committee meets once a month and results are released within a week of the meeting.
All petition communications—including requests for clarification or further information, as well as final decisions—are sent to students via their @edu.uwaterloo.ca email address; therefore, it is the student’s responsibility to monitor this account regularly.
A petition decision cannot be appealed.
|Student submission deadline||Advisor submission deadline||Standings & Promotion Committee meeting|
|January 15, 2020||January 22, 2020||January 29, 20120|
|February 12, 2020||February 19, 2020||February 26, 2020|
|March 11, 2020||March 18, 2020||March 25, 2020|
|April 15, 2020||April 22, 2020||April 29, 2020|
Steps to submit a petition
Petitions include a completed Petition for exception to academic regulations form, a letter from the student, and supporting documents. Students wishing to submit a petition should:
- Discuss the petition process with their academic advisor, including relevant timelines and desired outcome.
- Fill out the Petition for Exception to Academic Regulations Form.
- Carefully read and follow the form’s instructions.
- Write a letter that outlines the situation and the reasons for the request. The letter should be addressed to the AHS Standing & Promotions Committee and it should not exceed two pages. The petition form includes guidance regarding the type of information needed. If problems were experienced throughout the term, an explanation should be included about why enrolment continued rather than pursuing a timely drop with a WD.
- Gather all relevant supporting documents that support the petition (for example: Verification of Illness Form (PD), letter from physician(s), letter from counsellor(s), death certificate, police report, etc.). Documents not in English must be translated (both the original and translated documents are to be submitted).
- Submit all the information to the appropriate academic advisor.
Students should note the following:
- Students should prepare their petition in a manner that clearly conveys their circumstances and timeline of events.
- Students should not assume the committee members know all aspects of a story or set of circumstances. If there are important facts, those should be included in the letter and supported by documentation whenever possible.
- Petitions allow students to progress through their academic studies by seeking exception to, or relief from, normal faculty or University rules and regulations. The academic record at graduation reflects a completed period of study that is no longer subject to change. Therefore, petitions are not considered after a degree is awarded.
- Students should not use a petition to challenge a grade in a course, as described in Policy 70 (Student Petitions and Grievances).
- Immediate action by students may be necessary to minimize delays in their ability to remain in their program.
- In addition to meeting with an academic advisor, students on a study permit should meet with an International Student Advisor at the Student Success Office to discuss the potential ramifications a petition may have on their study permit.
- Please direct any questions to your academic advisor.