Academic or Personal Difficulties
Throughout the course of your undergraduate studies you may encounter certain difficulties of an academic or personal nature. Fortunately, there are multiple resources and supports available to assist any struggling students. If you have any difficulties during the term, do not hesitate to contact your Academic Advisor and/or your Student Wellness Coordinator. If you are unable to write a mid-term or final exam due to illness or a personal emergency, you need to contact your advisor and any course instructor(s) involved as soon as possible.
If a student fails to write examinations without adequate notification, the student may be Required to Withdraw From Engineering (refer to Examinations & Promotions Rule 9 within the undergraduate calendar for more details).
Documented evidence of the reason for missing the test or exam, (e.g., a doctor's note indicating the reason for illness, dates of impacts/illness, etc.) will be required as soon as possible. Verification of Illness forms signed by University of Waterloo Health Services are preferred. Verifications signed from other clinics may be rejected.
Adding and dropping courses
Some professors do not allow programmable calculators in examinations. For this reason, the department recommends that each student purchase an inexpensive, non-programmable, scientific calculator for use in such examinations.
Complementary Studies Electives (CSE)
The Complementary Studies Requirements are available on the undergraduate calendar website. Any exceptions must be approved by the Director of Mechanical and Mechatronics Engineering. Course choices are constrained by the regulations of the Canadian Engineering Accreditation Board (CEAB).
Exams, make-up lectures and promotion rules
Please see Schedules for further information.
Core course lectures will be cancelled during midterm week. Make-up lectures,midterms and the final examination period are shown in table above. All students should be aware that, it is still possible that some exams may be held in the days following tha schedule, as this day is reserved for exams that have been postponed due to bad weather or emergency situations.
Each student must be available for exams up to and including that date. Do not make plans (e.g. travel arrangements) for days prior to this date! Note also: that no special allowances will be made for students who miss exams without a good reason (e.g. slept in or misread the schedule, are not good reasons).
The Examinations and Promotions rules are used to determine the academic decision for each term and your progress through the Mechanical and Mechatronics Engineering program. You are responsible for knowing these rules. To review the rules, please visit this section of the undergraduate calendar online under "Examinations and Promotions".
Accommodation due to illness
Accommodations due to an illness that has been documented with a Verification of Illness form are described in the Registrar's Accommodations due to Illness web page. Note that the Department of Mechanical and Mechatronics Engineering policy on deferred final exams missed due to illness is to require the deferred exam to be written as soon as possible after the student is able to return to normal academic duties.
Documented evidence of the reason for missing the test or exam, (e.g., a doctor's note indicating the reason for illness, dates of impacts/illness, etc.) will be required as soon as possible. Verification of Illness forms signed by University of Waterloo Health Services are preferred. Verifications signed from other clinics may be rejected. If you have any difficulties during the term, do not hesitate to contact your Academic Advisor and/or your Student Wellness Coordinator.
Stress, study habits and time management
Some students may experience difficulty coping with the workload and demands of the Engineering curriculum. There are multiple support services and resources available to assist students in reducing stress, building positive habits, establishing time management skills, and learning effective study strategies. Here are a few popular choices:
- The ENGWellness Student Wellness Coordinators are fantastic resources to connect with for referral advice, building effective habits, stress mitigation, and more!
- The Student Success Office (SSO) combines a multitude of different resources and services that are helpful for academic achievement, personal development, and connecting with the greater community at UW.
Counselling Services is a team of professionals that provide programming and services to assist students with leading a healthy and balanced life. They strive to provide a secure, supportive environment for students of all orientations and backgrounds.
Peer Support Options
- MATES: (Mentor Assistance Through Education and Support) is a one-to-one student peer support program offered by WUSA in consultation with Campus Wellness. MATES provides support to students who are hoping to build social skills, or are experiencing personal or academic concerns or low-level mental health and wellness difficulties.
RAISE: (Racial Advocacy for Inclusion, Solidarity and Equity) serves to address racism and xenophobia on the UWaterloo campus with initiatives reflective of RAISE's three pillars of Education and Advocacy, Peer-to-Peer Support, and Community Building.
CAPS: (Centre for Academic Policy Support) is a confidential student support service run by students, for students. The CAPS Coordinator is trained to assist fellow Waterloo undergraduates throughout their experience in navigating academic policy in the instances of filing petitions, grievances and appeals.
Faculty of Engineering course responsibilities
Courses offered in the Faculty of Engineering place responsibilities on the Faculty of Engineering, the instructor and teaching team and all students. Many of these responsibilities are described at the first lecture or are captured in the policies of the university at Secretariat | University of Waterloo and the Faculty of Engineering Course Responsibilities on the web at Current Students | Course Responsibilities | Engineering UG Studies.
There are two responsibilities that have been specified by the Senate of the University of Waterloo as requiring special mention. One relating to the responsibility of students with respect to plagiarism and academic discipline and one relating to the teaching team with respect to students with disabilities. These two responsibilities have been expressed in specific wording by the Senate and are listed below. All courses offered by the Faculty of Engineering subscribe to these specifications except as may be noted on the course syllabus's or during the first lecture.
Avoidance of academic offences
Students are expected to know what constitutes academic integrity, to avoid committing academic offences, and to take responsibility for their actions. Students who are unsure whether an action constitutes an offence, or who need help in learning how to avoid offences (eg., plagiarism, cheating) or about “rules” for group work/collaboration should seek guidance from the course professor, TA, academic advisor, or the Undergraduate Associate Dean.
For information on categories of offences and types of penalties, students should refer to Policy #71, Student Academic Discipline. Students who believe that they have been wrongfully or unjustly penalized have the right to grieve; refer to Policy #70, Student Grievance. University Policy #71 defines academic offences to include plagiarism, copying and cheating as follows:
Plagiarism is defined as taking "intellectual property," such as words, drawings, photos, or artwork, etc., written or created by others, and passing it off as your own. When you submit a report or assignment with your name on it, it is assumed that you are the author of everything in the assignment except for those materials which are specifically identified as coming from other sources. Therefore, if you include sentences, photos, drawings or figures from other sources in a work report or lab report, the complete reference must be cited. This applies in particular to any material cut and pasted from the internet or any other electronic source.
Cheating includes "copying from another student's work or allowing another student to copy from one's own work, submitting another person's work as one's own, fabrication of data, consultation with any unauthorized person during an examination or test, and use of unauthorized aids."
Collaboration is encouraged among students. Discussion, debate and the collegial exchange of information is encouraged and is always helpful in the education process. Just make sure you avoid plagiarism and cheating.
Students requiring special help or accommodations
AccessAbility Services (AAS) collaborates with all academic departments to arrange appropriate accommodations for students with functional limitations or disabilities without compromising the academic integrity of the curriculum. If you suspect that you may require certain academic accommodations to help make your experience more equitable, please contact AccessAbility Services at the beginning of each academic term (or as soon as possible). They will be happy to advise and support you through the process.