Remote Teaching Tips (using LEARN)

Given the "pivot" to remote teaching with the onset of the Covid-19 pandemic in March 2020, efforts to support teaching and learning have been ramped up here at uWaterloo which focus on the mix of asynchronous and well planned synchronous learning. 

To this end, a few occasions arose where specific "help documentation" was needed to further support your efforts in this remote setting...Jason started crafting these Remote Teaching Tips and sending them out as emails.  Several have pointed out they'd like access to these tips in an ongoing fashion, so this Remote Teaching Tips page is the answer to those requests.

Note: This page is a continual work in progress - so any "under construction" items are being worked on and will be released when complete.

  1. LEARN Templates *updated*
  2. LEARN Quiz tool for Online Term Tests
  3. Copying Content to another LEARN course
  4. Checklists in LEARN
  5. Creating Simple Videos
  6. Question Pools in LEARN Quizzes
  7. Editing and Organizing Quiz Questions in the New Quiz Builder
  8. How to Create Arithmetic Questions in LEARN
  9. LEARN FAQ Tool
  10. Supporting Students through Effective Course Design

1. LEARN templates *updated* (as of Nov 2020)

To help give instructors a head start in building your content pages, the Keep Learning - CEL team developed several content templates that can be used in LEARN.  The templates were designed to provide a starting point/framework for instructors to craft their own HTML pages that help keep both themselves and students organized.

These content templates are now available directly from your LEARN course!

How to access the templates

From your LEARN course:

  1. Go to Content of your LEARN course.
  2. Select the module you want the page in -or- create a new module by typing the title in the Add a module... box
  3. Click on the Upload / Create button and select Create a File.
  4. BEFORE entering a title, click on the Select a Document Template button

  5. Select a template from the dropdown menu (eg. "02-weekly-introduction-page").
  6. Provide a title for your page e.g. "Week 1: Introduction to Biochemistry".
  7. Save (no need to close, this step is just to save the page before you start editing the content).
  8. Edit the content as you see fit, but try to maintain the overall look and feel as they are designed with accessibility and minimizing cognitive load in mind - for example, the use of headings vs bold and bigger font, incorporation of ample white space, etc.)

Create a File - then Select a Document Template from the dropdown

There are seven templates:
  • 01 Basic Page
  • 02 Weekly Introduction Page
  • 03 Course Schedule
  • 04 Syllabus
  • 05 Discussion
  • 06 Dropbox
  • 07 Quiz
An example of the Weekly Introduction template edited for a course:

example of the weekly introduction template with edits for a course

    NOTE: When working in tables in these HTML files (templates)

    • use the "tab" key to advance to the next cell. 
    • when you come to the end of a table (last cell at the right, bottom), if you hit the tab key, a new row will be created.

    For more information, visit the Course Templates page on the Keep Learning website.

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    2.  Online exams/test - using LEARN Quiz tool

    Overview

    Refer to the guidelines on strategies for final exams and assessments for tips such as setting a flexible time window to complete the exam and administering a timed exam.

    If you are using the LEARN quiz tool to facilitate a summative assessment (such as, an online term test, midterm or final exam), you might want to also alter the Submission View so that students DO NOT see their score immediately upon submission.

    If you are using the LEARN quiz tool to facilitate a summative assessment (such as, an online term test, midterm or final exam), you might want to also alter the Submission View so that students DO NOT see their score immediately upon submission.

    Editing the submission view for summative assessments

    For example, term test, midterms, final exams, etc.

      1. "Edit" a quiz in LEARN and go to the "Submission Views" tab.
      2. Click on the "Default View" link.

    From the Submission View tab - click on the Default View link

    1. Editing the submission message: Under "View Properties", you can edit the existing message that displays when the exam is submitted.
      • Optional: Consider replacing the word "quiz" with "exam" and add additional commentary if you wish.
      In the Message text box, consider replacing the word &quot;quiz&quot; with &quot;exam&quot; or &quot;term test&quot; etc. and add additional commentary if you wish
    2. Hiding question and scores: Scroll down to "View Details".
        1. Under Show Questions?, select "No".
        2. Under Score, un-check "Show attempt score and overall attempt score".
        3. Under Statistics, un-check "Show class average" and "Show score distribution".
      Especially for summative assessment, you may want to UNcheck &quot;Show attempt score...&quot;.  Additionally ensure No is slected for &quot;Show Questions&quot; and uncheck other &quot;Show&quot; checkboxes.
    3. Click "Save".

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    3.  Copying Content to another LEARN course

    Copying Contents in LEARN - Overview

    LEARN course shells can be created up to 7 weeks prior to the first day of classes of the upcoming term using the Course Request form.  If you would like to start building your course prior to the 7 week timeline, you can send an email to learnhelp@uwaterloo.ca to request a "development course" to work in.

    Below are detailed instructions on how to copy content from a course of a previous term or a development course.

    NOTE: you must be "instructor" in both courses to be able to copy content.

    Copying contents to another LEARN course

    1. Go to the LEARN course in which you want to bring the content into and click on "Course Admin" link in the upper nav.Click on the &quot;Course Admin&quot; link of the course in which you want to copy the content into
    2. From the Course Administration page, click on "Import / Export / Copy Components".

    From the Course Administration page - click on the &quot;Import / Export / Copy Components link

    1. From the Import / Export / Copy Components page:
      • Select the radio button for "Copy Components from another Org Unit".
      • Click on the "Search for offering" button.
      • In the pop-up window:
        • Type in the course title of your development course (CHEM 200 Dev in this example).
        • Select the radio button in front of the course you want to copy content from.
        • Click "Add Selected".

    Search for offering (course code of the course you want to copy FROM) and click Add Selected button

    1. Once the course you want to copy from is selected, click on "Select Components".
    • NOTE: If you are sure you want to copy ALL the content from the course, you can click on "Copy All Components" but ALL content will be ported into the new course (which will also include groups, announcement, etc. that tend to be term specific).

    Recommended practice is to click the Select Components button -- given the Copy All button will copy term specific content like groups, announcements, etc.

    1. From the Choose Components to Copy page:
      • Check the box for each component you want to copy into your F20 course.
      • The radio button is defaulted to "Copy all items" from that component.
      • If you only want specific items from that component, select the radio button for "Select individual items to copy".
      • When done with the selection, click "Continue".

    Choose the commponents - and select items or all items, by checking the apporpriate checkboxes - click the Continue button

    1. If you chose "Select individual items to copy" for some components in Step 5, the next page(s) will allow you to choose which specific items you want to copy. From the Select Content Modules and Topics to Copy page:
      • Use the +/- button to expand/collapse items.
      • If you select a high level of the +/- section, all items within will be selected.
      • You can check the box of individual items as necessary.
      • Click "Continue" when ready.

    Select the specific items you want to copy over for each of the components

    1. Once you're done with all the selections, you will come to a confirmation page.
      • Review the items listed on the confirmation page.
      • If you see something you need to correct, click on the "Modify" link to adjust that specific component selection.
      • If you have any date specific items you are copying over (eg, quizzes, dropboxes, etc.), you can offset the dates upon copy.
        • "Offset by direction and range" can work.
        • Easier/best if you do the math first, for example:
          • Items with dates of May 15, 2020 (Friday)
          • I want them to be the Friday the next year, which will be May 14, 2021
          • So, I want to offset my dates Forward by Range = 364
      • Click "Finish" to complete the copy process.

    You will see a confirmation page of the number of items you're copying over to the new course.  If desired, you can offset dates of any date specific content (quizzes, dropboxes, etc.) - click Finsh when ready

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    4. Checklists in LEARN

    Overview

    Checklists is a tool in LEARN that can help you help students by organizing and managing week by week course items or specific steps to course tasks that need to be completed by the student(s).

    Checklist option under Resources tab

    Checklists can be "checked" off by students as they complete them which helps them keep track of their progress throughout the course - but even if they do not use the functionality of the checklist, it still provides a nice über list of "to dos" for them.

    Using checklists

    Students can access the checklist you've created in two ways:

    1. Via the higher level menu item "Resources" Pop-up window containing all checklist items
      • Then selecting "Checklist" (like the image above)
      • When a student clicks on the checklist title, it will be in a pop up box (like the image below)
      • Notice the ability to check the items as well as the due dates and completed dates
      A checklist can contain important or required assignments, readings, or other items to complete. Each checklist can contain one or more categories, into which checklist items are organized. For example, you might have an “Assignments” checklist with categories for written assignments and quizzes, both of which could have multiple items that must be completed.
    2. This is what the checklist looks like when you add it in a Content area Checkboxes beside items under the Content tab
      • Note: To add it to "Content", click the "Existing Activities" button beside the Upload/Create button and select "Checklist")

    Creating a checklist

    Here is a short video that walks you through the process of creating a checklist

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    5. Creating Simple Videos

    Overview

    So you're moving your course "online". Some common questions we've been hearing are:

    • How do I maintain presence?
    • How can I make connections with my students?


    One idea is to create simple videos!

    Get on camera

    Let them see and hear you. It does not have to be (should not be) perfect!

    We're not talking full lecture capture, rather consider some of these things:

    • Creating a (video) welcome message
    • Walk your students through the course plan/syllabus in a short 2-minute video
      • Even if and particularly if it is not "fully" built yet
    • Introduce yourself to them and them to you and each other
      • You can use video note in the Discussions in LEARN for this

    Creating videos can be simple

    Check out this 11-minute video by Michael Wesch, Professor of Cultural Anthropology at Kansas State University!

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    6. Question Pools in LEARN Quiz

    Overview

    A question pool is a LEARN quiz feature where the system randomly selects a set number of questions out of a group (or “pool”) of questions.

    You can use question pools so that each student will get a random combination of questions in their quiz. You can also use multiple question pools in a single quiz so that each student will have a different combination of multiple-choice questions, true/false questions, short answer questions, etc.

    You must add all your questions to the question library before you can start building a question pool in a quiz.

    To start, go to your LEARN course, click the "Submit" tab, then "Quizzes".
    Quizzes under the Submit tab

    Create questions in the question library

    1. Go to the "Question Library" at the top of the page.

    Screenshot of Question Library link

     

    1. If you want groups of questions in your quiz to be worth different points, create them using "Sections". These are like folders in the question library. Questions will be randomly picked from each section, but every question in the same section will be worth the same number of points.
      1. NOTE: You can create your sections based on the levels on Bloom’s taxonomy and assign different points for each level.

    Sections are divided into remember & understand, apply & analyze, and evaluate & create

    1. Click on "New", then select "Section" in the dropdown menu.

    Screenshot of creating a new section

    1. Enter a title for your section.
      • You can also add a description.
      • Choose to hide the title and/or description from students.
      • Click "Save".
    2. Repeat steps 3-4 until you have the number of sections you want for your quiz.
    3. Click on each section to start creating questions within it.
      • Click "New" or "Import" to add your questions.

    Screenshot of creating questions in a section

    Create your quiz

    1. Once you’ve finished adding all the questions to your sections, go back to the Quizzes page by clicking "Submit" at the top, then "Quizzes". Click "New Quiz".
      Screenshot of creating a new quiz
    1. Under the "Properties" tab, enter a name for your quiz, then click "Add/Edit Questions".
      • Click "Add".
      • Select "Question Pool" in the menu.
      • Screenshot of adding/editing quiz questionsScreenshot of adding a question pool
    2. Enter a title for your question pool, e.g. Part I: True/False and Multiple Choice.
    1. NOTE: The student will NOT see the title for the question pool. If you want to give specific instructions for each question pool, e.g. “Refer to this diagram for questions 5-7”, add a "Section" in the quiz to include text and diagrams.
    1. For example, this shows a Section placed just before the corresponding Question Pool.Section placed before the Question Pool
    2. When editing the Section settings, the instructions for the question pool are described in the “Section Text”. Make sure that you uncheck “Hide Section Text from students”.Add instructions and diagrams in Section Text and uncheck Hide Section Text from students

    4. Click "Browse Question Library" and check the section that you want this pool to randomize.

    1. REMEMBER: All questions in the same pool will be worth the same amount of points.

    Select sections from the question pool to randomize

    1. Enter the number of questions you want to be randomly selected from the pool and how many points each question is worth. Click "Save".

    Enter the Number of Questions to Select and Points per Question

    1. Repeat steps 2-5 for each question pool you want to add to your quiz. Once you’re done, click "Back to Settings for Quiz".

    Screenshot of returning to quiz settings

    1. You’ll see the question pool under the “Quiz Questions” heading showing random questions. Change any other settings you would like for your quiz, then click "Save and Close".

    Screenshot showing random questions

     

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    7. Editing and Organizing Quiz Questions in the New Quiz Builder

    As of Spring 2020, Waterloo LEARN has been updated to a new version of the LEARN quiz builder, which includes changes to the format of adding and editing questions in LEARN quizzes.


    The new version is currently optional, but this option will be removed at the end of August 2020. Now is a good opportunity to familiarize yourself with some of the features of the new system.

    Options for Multiple-Choice Questions

    1. To add or edit quiz questions, click on Add/Edit Questions.
    2. Click “New” then select the Multiple-Choice question type from the question menu.
    3. The new version of the question editor has a new button called “Options” that allows you to add features to questions.
      • Depending on the question type you have chosen to edit, the options button will produce a different list of options for you to choose from.
      • For Multiple choice questions the options are:
        • Add Feedback: Allows you to add feedback on answer choices that will be visible to the student after they submit the quiz.
        • Add Hint: Allows you to add a hint that the student will be able to view while taking the quiz, to help them answer the question.
        • Add Short Description: Allows you to add more context or description about the question stem.
        • Add Custom Weights: Allows each answer choice to be graded differently. For example, the most correct answer could be given 100% weight but the next closest could be worth 75% of the marks awarded for that question.
        • Add Enumeration: Adding Enumeration adds a drop-down menu with different types of numbering systems to number answer options. For example, 1. 2. 3. …, a, b, c… etc.
    4. Once you select an option, a checkmark will appear beside that option to let you know that you have already added this option to your question.
      • The image below shows the selected options and their corresponding changes to the question design.

    Options for multiple choice questions, including where to edit them if chosen. The list of options available for creating a Multiple Choice Question, including where you are able to edit the question feature after choosing an option.

    Options for Written Response Questions

    1. From the question menu, select the Written Response question type.
    2. The options menu for the Written Response question will look slightly different that the Multiple-Choice question options.
      • For Written Response the additional options are:
      • Add Answer Key: Adding an Answer Key is different than adding Feedback. Feedback is available for students to view once they submit their quiz. The answer key is only available for assessors to view while they are marking the written responses.
      • Add Custom Response Box: This allows you to select the size of the space where students are able to write their response.

    Custom Response Size Box
     

    • Add Initial Text: Allows you to include some initial text in the student response box. For example, a response prompt. Students will be able to edit or remove this initial test when responding to the question.Add Initial Text TextboxOptions for the written response question type, including where to edit the option if chosen.

     

    Organizing Question Order in the New Quiz Builder

    1. To change the order of the questions in your quiz there is a new drag and drop feature in the new quiz builder.
    2. After clicking on the quiz you want to organize, you should see your questions in a list. To move a question within the list, click the grid button on the left side of the question. You will notice that your mouse becomes a cross with 4 arrows, allowing you to “pick up” the question.
    3. Holding the grid button allows you to drag and drop the question throughout the quiz. In the example below, question 1 will end up in the location of the blue line.

    Click to grab and drag button

    Moving questions around within a quiz

     

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    8. How to Create Arithmetic Questions in LEARN

    This instructional will go through how to create an arithmetic question in LEARN, including options and settings for specifying answer types.

    1. Select Arithmetic from the question menu.

      Choosing Arithmetic question from the question menu

      2. In the Question Text field, type your question. Where you would normally put numerical values, insert a the variable that will represent a value. Make sure the variable is in curly brackets {}. In a later step we will set the parameters for the numerical values that will replace these variables when the student reads the question.
       

      a. Do not include a variable for the answer, this is what the student must solve.

      Question text box

      3. In the Formula field you will insert the formula that will equate to the answer to the question.
       

      a) For the example F=ma, I will insert this formula using the same variables that I used in my question text.
      b) Do not include the = sign in the formula. The formula should only include the arithmetic that is needed to equate the answer and should not include the answer as a variable.
      c) For information on how to write out complex arithmetic problems you can click on the “?” button beside the Formula field box. This will give you examples of how to write out equations.

      Formula Field box

      4. The Answer Precision, Tolerance, Units and Evaluation Options sections allow you to specify how you would like the student to input their answer
       

      a) Answer Precision: How many significant digits the student should include in their answer.
      b) Tolerance: The range of answers around the actual answer that will be accepted as correct answers. This allows for some rounding error on the part of the student.

      • Eg. A tolerance of 0.5 will accept answers within 0.5 units of the actual answer. If the answer is 3.5 then the range of answers between 3-4 will also be accepted.

      c) Units: The units the answer should be expressed in. You also have the option of assigning point for including the correct units.

      • Eg. The units for force are Newtons (N).

      Question mark button for more informaiton

      Information about how to input formulas

      Parameters for specifying accepted answer formats

      5. The Variables section is where you can specify the range of values that will represent your variables in the question text.
       

      a) Eg. For the mass {m} variable, I choose a Min of 1 and a Max of 10. This means that learn will choose any value between 1 and 10 to use as a value for {m} when the student reads the question.
      b) The Decimal Places section allows you to choose the number of decimal places that the variable values will include.

      Options for assigning variable data

      Test button to test the question as a student

      6. You can test you question to see it how the student would see it. To do this go back to the Formula field; beside it there is a button labelled Test.

      Example of how a question may appear to the student.

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      9. LEARN FAQ Tool

      Overview

      Communicating with students can be difficult in a remote class, especially with large class sizes. It can be overwhelming to respond to students’ questions if a lot of the same questions are repeatedly asked.

      One way to enhance communication is to create a discussion forum to receive all student questions, then selecting helpful and pertinent questions to add to the FAQ tool on LEARN. For ease of access, you can also create an FAQ widget that will be displayed in the course homepage.

      Creating a discussion forum

      Example settings for a discussion forum to receive student questionsExample topics include course content, quizzes, and assignments

      1. Create a discussion forum dedicated to receiving questions from students.
      2. Create discussion topics for categories of questions to receive so that the forum is organized.
        1. For example, a topic for questions about course content, another topic about assessments, etc.
      3. Monitor the discussion forum regularly and look for common themes in the questions being asked.
        1. Pay attention to any good answers to common questions.
        2. Note down these questions and answers to add to the FAQ tool.

      Enabling and managing the FAQ tool

      Course Admin link in top navbarFAQ under Resources tab

      Click New Question under Manage FAQExample category, question, and answer in fieldsReorder and Preview options under More Actions

      1. Enable the FAQ tool by going to the “Course Admin” page.Tools link under Administration headingBox beside FAQ showing a blue checkmark
        1. Select "Tools".
        2. Click the status button to the far right of the FAQ so that it shows a blue checkmark.
      2. Navigate to the FAQ tool by clicking “Resources” in the top navigation bar, then “FAQ”.
      3. Create categories for your FAQ page so that they are easy to sort.Click New Category under Manage FAQ
        Enter a category name and description, then save course content, quizzes, assignments
        1. Click “New Category”, enter a category name and description, then click “Save”.
        2. For consistency, you can use the same categories in the FAQ tool as the topics in your discussion forum.
        3. NOTE: Every question added to the FAQ page must be associated with a category.
      4. Add questions to your FAQ by clicking "New Question".
        1. Select the appropriate category for that question.
        2. Type the Question and Answer in the appropriate fields.
        3. Click “Save”.
      5. Under “More Actions”, you can…
        1. Change the order of the questions by clicking “Reorder”.
        2. Preview your FAQ page by clicking “Preview”.

      Creating and adding the FAQ widget to the course homepage

      Widgets under Site Setup heading
      Create Widget buttonEnter text for your widget under the Content tabCourse homepage with FAQ widget

      1. To create a new widget, go to “Course Admin”, then “Widgets”, and click “Create Widget”.
      2. Give your widget a name, e.g. FAQ, Frequently Asked Questions.
      3. Click the “Content” tab and enter the information you would like displayed in the widget.
        1. You can direct students to ask questions in the discussion board and to read the FAQ page before they submit new questions. Click “Save and Close”.
      4. To add a direct link to the FAQ page, you must copy a link that students can access.Click X to end the sessionClick pencil beside your widgetHighlight text and add hyperlinkSelect URLPaste URL and click Insert
        1. Impersonate a test student.
        2. Navigate to the FAQ tool by clicking “Resources” in the top navigation bar, then “FAQ”.
        3. Copy the URL in the address bar of this page.
        4. To stop impersonating the test student, click the profile in the top right, then “X”.
        5. Navigate back to the widget by clicking “Course Admin”, "Widgets”, then click on the pencil icon to edit your widget.
        6. Add a link to the FAQ page by pasting the URL that you copied in Step 4iii. Click “Save and Close”.
      5. Follow the steps for adding the widget to your homepage and making the new homepage the course default.

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      10. Supporting Students through Effective Course Design

      Overview

      Studying in a remote term can be challenging for students who are on a full course load. Here are some tips that you as an instructor can do to support your students through effective course design.

      LEARN + 1

      • Stick to using the tools in LEARN and at most one other educational technology platform so that the learning curve is manageable for both you and your students.
      • Consider using tools that promote active learning, such as Perusall, Piazza, Quizlet, Bongo Video Assignment, and Padlet.
      • Make sure that you know where students can get support for any instructional technologies you will be using.

      Consider the quantity of work being required

      • Be mindful of the number of deliverables you are asking students to submit each week.
      • The Remote Course Design Essentials (ReCoDE) course offers these guiding questions when planning assessments:
        • Do you and/or your TAs have enough time to complete the grading in a timely manner?
        • How have you taken into account the demands on your students beyond your own class?

      Provide structure throughout your course

      • Provide detailed instructions on how to complete asynchronous activities.
      • Clarify your expectations for student engagement via discussion boards and other instructional technologies.
      • Clearly communicate the structure of your course by creating an organized syllabus, providing a weekly schedule of tasks to complete, and building an easy-to-navigate LEARN site.

      Additional Resources

      A self-paced, independent experience that will guide instructors through the steps of preparing their remote course. The goal of this site is to provide you with the resources you need to become remote teaching ready at your own pace and on your own time. Once enrolled you will not lose access to the site so you can continue to return to it as needed.

      This self-paced LEARN course, will guide participants through the development of a blended course using a learner-centered backwards design approach. Participants will complete a series of online modules designed to help instructors prepare a blended course. The course emphasizes integrating modalities, managing workload, and ensuring there is a clearly laid out pathway for students through the course. A workbook is provided to help capture work and provide direction as participants move through the design and development process. 

      Situations related to student mental health may arise in academic courses, and in many cases, instructors may be the first to notice. This Supporting Student Mental Health module for instructors is a self-paced, independent experience that will explore how to proactively support student mental health in your class and how to respond to mental health problems that come to your attention. We will consider implications for both in-person and online classes.

      How to enrol in these self-paced LEARN sites:  These courses are available by clicking on  “Self-Registration” link on the top navigation bar of your LEARN homepage then selecting  the title of the course from the list of available courses.

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      If you have questions or if you run into any problems, please don't hesitate to contact LEARN Help (learnhelp@uwaterloo.ca, x31744) or Jason Thompson.