Checklist - Recreation and Leisure Studies (PhD)

This checklist is designed to help you organize your progress through your program. The following tasks are your responsibility.


1.

Register ACTIVE every term (Fall, Winter, and Spring). Inactive registration is exceptional. If you do request INACTIVE status, you must seek approval from your advisor, the Associate Director, Graduate Studies, and the Associate Dean, Graduate Studies. Requests for inactive status will not always be approved.

If you fail to register for any term, you are automatically withdrawn from your program. Readmission is not guaranteed, and if granted, requires payment of fees for the term(s) you dropped out.  If you are readmitted, you will be required to register for a minimum of one term without a tuition refund.

Approval

Supervisor

Associate Chair, Graduate Studies

Associate Dean, Graduate Studies

 

2.

Complete two academic integrity milestones (these milestones are required by the University and must be completed before a student can graduate).

  • Milestone 1: Through your LEARN account complete the online Academic Integrity Tutorial (normally to be taken within first 8 weeks of starting program).
  • Milestone 2: AHS Academic Integrity Workshop (normally held in September).

Approval 

Graduate Studies Administrator

 

3.

Meet with your supervisor to discuss individualized program of study including section of appropriate courses

Approval

Supervisor

 

4.

Complete a minimum of 9 courses above the BA level. For most students, that means a minimum of four courses, including REC 600, REC 700, one of REC 772 or REC 773, and one elective. Coursework is normally completed in the first two terms:

  • REC 600 Integrative Seminar in Recreation and Leisure Studies
  • REC 700 Foundations of Knowledge in Leisure Studies
  • One of REC 772 Quantitative Research Data Analysis and Interpretation OR REC 773 Designing Advanced Qualitative Inquiry (or equivalent advanced research methods course)
  • Graduate level elective #1
  • Graduate level elective #2 (if needed)

NOTE:

Students who have not completed an undergraduate level research methods course are highly recommended to take REC 270 for audit or credit.

Students who have not completed an undergraduate level statistics course within the past 5 years are highly recommended to take REC 371 for audit or credit.

Approval

Supervisor

Associate Chair, Graduate Studies

 

5.

Complete PhD Research Seminar milestone. Attendance at the seminar is required for two terms (i.e., during the candidates' first two years in the program). Attendance beyond that is encouraged.

Approval

Associate Chair, Graduate Studies

 

6.

Complete Research Presentation Milestone (usually as part of the PhD Research Seminar).

Approval

Associate Chair, Graduate Studies


 

7.

In consultation with your supervisor, select your Comprehensive Examination committee

Approval

Supervisor

Associate Chair, Graduate Studies

 

8.

Complete, and have signed and submit a PhD Comprehensive Examination Approval of Committee and Date of Examination Form before the comp process begins.

Approval

Associate Chair, Graduate Studies
 

9.

Receive Comprehensive Exam Questions (supervisor should have finalised questions to the Associate Chair, Graduate Studies no later than one week before the comp process to begin) and complete Comprehensive Exam (normally completed by December of the second year).

Approval

Supervisor

Associate Chair, Graduate Studies

 

10.

In consultation with your supervisor, select a thesis topic and thesis committee

Approval

Supervisor

Associate Chair, Graduate Studies

 

11.

Complete, have signed and submit a MA/PhD Thesis Topic and Supervisor form.

Approval

Supervisor

Associate Chair, Graduate Studies

 

12.

Prepare a thesis proposal in close consultation with your supervisor. You may also want to consult with members of your supervisory committee.

Approval

Supervisor

 

13.

Schedule an oral defence of your proposal at least one month in advance.

  • Arrange a time and date acceptable to your committee and the Associate Chair, Graduate Studies.
  • Book a room with the Support Services Assistant (front desk).
  • Obtain and submit a copy of the PhD Thesis Proposal Notification form (form 3) (PDF) from the Faculty Graduate Studies Coordinator at least three weeks prior to the presentation.

Approval

Thesis advisory committee

Associate Chair, Graduate Studies

 

14.

Pass oral proposal defence and make necessary modifications to the proposal, if applicable (proposal to be on display two weeks before defense).

Approval

Thesis advisory committee

 

15.

Obtain approval for data collection from the Office of Research Ethics, if appropriate.

Approval

Advisor, Office of Research - Ethics

 

16.

Submit application for research support funding to the Associate Chair, Graduate Studies, if needed (maximum of $350).

Approval

Associate Chair, Graduate Studies

 

17.

Conduct thesis research and write up thesis in close consultation with your supervisor. Multiple drafts and rewriting are to be expected.

Approval

n/a

 

18.

Submit original receipts and expense summary for research support funding to the Department Administrator.

Approval

Department Administrator

 

19.

Arrange proposed examining board at least 8 weeks prior to final defence, (Your supervisor should complete and submit the PhD Thesis Examination Board Form at this time).

  • The examining board must consist of 5 members: Supervisor (must hold appointment with the department [adjunct or cross-appointed] if not a regular faculty member); advisory committee, and an internal/external member as well as the external examiner.
  • A Chair will be appointed by the Associate Dean, Graduate Studies.
  • In consultation with your supervisor, obtain and submit a copy of the PhD Proposed Thesis Examination Board to the Faculty Graduate Studies Administrator at least 8 weeks prior to your defence, and include suggested external examiners for approval by the Faculty Graduate Studies Committee. Include required information on the external examiner, including an arm’s length statement from your supervisor. Include a copy of your abstract. Once the external examiner has been approved, your supervisor will be informed of the decision and will contact the external for her/his agreement and availability.
  • In consultation with the Associate Chair, Graduate Studies and/or Associate Dean, an internal/external member will be appointed to the committee. This member is to be external to the department but internal to the University. See guidelines outlined in the Academic Regulations section of the current graduate calendar under the heading Minimum Requirements for the PhD Degree for further clarification on the examining board.

Approval

Thesis advisory committee

Faculty Graduate Studies Committee

 

20.

In consultation with your supervisor determine a time and date for your thesis defence.

  • The final defence must be set four weeks before Convocation.
  • The Faculty Graduate Studies Administrator will book a room (most PhD defences are held in BMH 3119). 
  • Obtain Approved PhD Thesis Examination Committee, form 6, from the Faculty Graduate Studies Administrator when you are ready to hand in your thesis for display. This form must be signed by committee members and returned to the Faculty Graduate Studies Administrator. Your thesis must be on display five weeks prior to defence and at least 4 weeks prior to the   registration day of the following term in the Office of the Associate Dean for Graduate Studies. Leave one display copy and one copy for the external examiner with the Graduate Studies Administrator.
  • A brief written report prepared by the external examiner is required one week in advance and sent to the Associate Dean’s Office. The supervisor will be allowed to convey any general concerns that are outlined in this report with the student. The student is allowed to read the report after the defence upon request.

Approval

Thesis advisory committee

Associate Chair, Graduate Studies

Associate Dean

 

21.

Pass final oral defence.

Approval

Thesis advisory committee.

 

22.

Complete Intention to Graduate/Program Completion form and obtain signatures.

  • Remove belongings from graduate student office.
  • Return key(s) to Department Administrator.

Approval

n/a

 

23.

Attend convocation and celebrate! More information about convocation can be found on the registrar's website.

Approval

n/a