Campus Housing respects your privacy.
Under the authority of the University of Waterloo Act, 1972, in particular, ss. 3, 4, and 14, the University of Waterloo gathers and maintains information used for the purposes of admission, registration, and other fundamental activities related to being a member of the University community and to attending a public post-secondary institution in the province of Ontario, Canada.
The personal information submitted to and processed by Campus Housing is collected and used for the purpose of operating University of Waterloo residences through applications, facilities, programs and services. That information, as well as any other information placed in the student record will be protected, used, and released in compliance with Ontario's Freedom of Information and Protection of Privacy Act (R.S.O. 1990, c. F.31), other applicable privacy legislation, and the University of Waterloo's policies (e.g., Policy 46 - Information Management).
Identifiable residence data (residence assignment, housing and meal plan fees, and socio-demographic information) is collected by Campus Housing. This data may be linked and integrated with information across institutional data sources for research, evaluation, assessment, and continuous improvement activities related to residence life, housing services, and the student experience. Access to identifiable data is limited to Campus Housing’s research analyst and designated managers. For these activities, data will be de-identified as early as practicable for analysis, and findings are reported in aggregated form so that individuals cannot be identified. All such uses are conducted in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA), University of Waterloo policies (including Policy 46), and, where applicable, Research Ethics Board (REB) requirements.
Questions by an individual regarding the collection, use, disclosure, access, and correction of their personal information in any specific instance should be addressed to housing@uwaterloo.ca. Questions of a general nature regarding the processing of personal information by the University, should be directed to Legal and Immigration Services, University of Waterloo, 200 University Avenue West, Waterloo, Ontario, Canada N2L 3G1. Legal and Immigration Services can be contacted by email at fippa@uwaterloo.ca. See also University of Waterloo Policy 46 (Information Management).