Upper Year Moving Information

Family moving into village 1. 

Move-In 

Frequently Asked Questions

Move-out

Except for those that are part of the Bridging Program* Winter 2022 students are expected to leave residence without delay as soon as their final academic commitment is complete - on or before Wednesday April 27, 2022 at 10:00 a.m. Upper-year students do not need to complete an extension request. 

Reminder: Please be sure to change your mailing address or set up a mail forwarding service through Canada Post to ensure you can still receive your mail. 

*All current undergraduate students with a study permit living in Campus Housing for the winter 2022 term and have a confirmed Spring 2022 contract are eligible to join the spring 2022 Bridging Program, which allows you to stay in residence between terms from April 27- April 30, 2022. All eligible students will be contacted via your Waterloo email account with more details about how to join the program.

End-of-Term Procedures and Move-out

Please note that students who are living in residence for consecutive terms in the same room (fall to winter) do not need to move their belongings out of residence. You are able to leave your belonging in your room and keep your keys. If you are a fall/spring student you will need to return your keys and remove your belongings. 

If you decide to leave residence prior to the last day of classes, please keep the following information in mind: 

We are now within 30 days of the end of term. This means that you will not receive a prorated refund according to your residence contract terms and conditions. However, if you are moving out early, you need to complete the following steps:

  • Submit a cancellation request form, indicating your reason for leaving and expected departure date
  • Review and confirm your end of term procedures on your Welcome Home page 
  • Clean out your room according to the guidelines in your move-out email 
  • Remove all personal belongings from the room 
  • Return your keys to the front desk 

Move-out Policies

  • Any student found to be residing in their room beyond the 24-hour policy will be charged $100 for every additional day. 
  • Failure to return your keys to your residence front desk will result in a $100 charge to pay for a lock change. 
  • Any items left behind will be disposed of which will result in a charge to your account.

Extension Requests

The latest possible move-out date for upper-year undergraduate students is Wednesday April 27, 2022 at 10:00 a.mUpper-year students do not need to complete an extension request.