Get ready to move in or out of Campus Housing!
Find out everything you need to know about graduate move-in dates, and what you need to know about moving at the start and end of each term.
Jump to: Move-in information| Move-out information
Move-in
Students moving into residence for the spring 2026 term can move into residence starting at 10 a.m. on Friday, May 1.
Reminders:
- Please remember to have a physical copy of your government-issued photo ID or your WatCard when picking up your keys. We cannot give you your keys without proper identification. A friend or family member cannot pick up your keys for you.
- Move-in details will be provided by email to your @uwaterloo.ca email address in April - please monitor your email address for further details and instructions.
- Campus Housing will not be able to accommodate early move-in for the spring 2026 term. Please visit our short term accommodations page if you need somewhere to stay before the earliest move-in date.
Move-out
Students on a graduate housing contract for winter 2026 who are moving out are expected to move out of residence by April 29 at 10 a.m.
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NOTE: Graduate students with a winter and spring 2026 contract are not required to move out between terms.
Reminder: Please be sure to change your mailing address or set up a mail forwarding service through Canada Post to ensure you can still receive your mail.
Reminders for those changing rooms
If you have an approved room change, you will follow this process:
- Watch for an email from the CLV maintenance team with:
- Your moving date and time
- The timing to pick up new room keys from the CLV desk
- The timing to drop off old room keys to the CLV desk
- Follow the move-out checklist below.
Reminders for all graduate students
- Any student found to be residing in your room after 10 a.m. on April 29 will be immediately charged $100, and an additional $100 for every additional day.
- Failure to return your keys to your residence front desk by 10 a.m. on April 29 will result in a $100 lock change charge.
- Campus Housing staff will be entering the townhouses of students who have moved out to prepare them for future students. Any items left behind will be disposed of, which will result in a charge to your account.
- There are a limited number of trollies or dollies available to assist with moving out, so please prepare accordingly.
Move-out checklist
- Read the CLV Townhouse End of Term Expectations to understand the requirements before departure.
- We recommend printing this off and going through it with your roommate(s) to ensure all requirements are met.
- Return your room and living space to its original condition.
- Coordinate with your roommates to ensure all common areas (i.e., bathroom, kitchen, living room) are clean. Cleaning charges will apply for all previous residents if common areas are not sufficiently clean for new students moving in.
- Take out all remaining garbage and recycling from your room or suite (make sure to sort your waste into the designated bins!)
- Turn off all appliances.
- Shut all windows in your room/suite.
- Remove all personal belongings from your room, as well as all items in your cupboards, drawers, and dressers.
- Drop off unopened food, kitchenware, clothing, or e-waste at the CLV Community Centre for donation or repurposing - thank you for helping us reduce landfill waste!
- Remove or discard any leftover food from your room, fridge, or freezer.
- Thoroughly look through your room before you lock up to double-check that you do not forget anything. Once you return your keys, we cannot give them back to you.
- Report any maintenance issues to clvmaint@uwaterloo.ca before leaving.