Everyone deserves an equal chance to learn and thrive where they live, and everyone in our residence community has a responsibility to support an equitable and welcoming learning and living environment. We deeply value the diverse contributions of Black, Indigenous, racialized and 2SLGBTQ+ students, students with disabilities; and actively commit to develop an inclusive and anti-racist community for all of our students. Prejudice or hate of any kind has no place in our residences. Campus Housing staff are committed to helping you find your space to learn and live in residence. Please contact Campus Housing if you have specific needs, or questions about our residence spaces and communities, or how you can get the supports or accommodations you need to thrive in residence. To learn more please see our Plan of Action: Campus Housing Equity, Diversity, Inclusion and Anti-Racism response.
Columbia Lake Village is a safe, quiet, and conscientious community that offers an affordable two-bedroom townhouse option for students with families. Why make the Columbia Lake Village Graduate Community your home?
- 12-month renewable contracts (August 1 through July 31 annually) with 60 days’ notice terminations
- Live in a safe, quiet, clean community
- Surrounded by other student families
- Reliable and trustworthy maintenance services (with a great landlord!)
- Onsite support from Campus Housing and Residence Life Dons
- All-inclusive living (utilities, high-speed Internet, community events)
- Great support and programming for spouses and international families
- Community Centre and recreational programming for children
Learn more about Columbia Lake Village-North’s building and amenities, and explore online layouts/pictures.
Term details and how to apply
Follow these steps to apply for family housing:
Ensure you meet the eligibility criteria of family housing; outlined below, and in our Family Terms and Conditions.
Add your name to the student family housing waitlist. Please note: Family housing offers are made from this waitlist on a first come, first-served basis and are based on available vacancies. Adding your name to the waitlist does not guarantee a residence offer.
Gather the necessary documentation (outlined below in step 6). If/when you receive an offer from Campus Housing, it will be conditional based on the submission of these documents.
Wait for an update on vacancies and keep your waitlist position active. Campus Housing will reach out to you once a term inviting you to keep your waitlist application active. NOTE: If you allow your waitlist application to expire (i.e., do not take action when you are invited to keep your application active), then you will be removed from the waitlist, and will need to reapply again to be considered for a future space.
When you reach the front of the waitlist, Campus Housing will notify you via email to let you know when the next available vacancy is for you.
If a space becomes available and we reach your spot on the waitlist, you will be asked to confirm your interest within one week. If you are contacted but no longer require housing, we ask that you decline the offer as soon as possible, so that it can be offered to the next interested student family. Please note: declining an offer will also effectively remove you from the family housing waitlist for future spaces.
Once you have confirmed your interest, you then have one week to submit all eligibility documents in order to hold your place.
Once eligibility documents have been vetted and approved, you will be referred to the Family Terms and Conditions and will be required to agree to those Terms and Conditions. You will also be required to submit your non-refundable deposit and a signed-and-dated N11 form by the deadline date to Campus Housing (usually within 1 week).
You will receive final confirmation that your family housing unit has been reserved for you once you have completed all steps described above.
Please Note: Our Family housing is extremely popular. Our waitlist receives a high number of new applicants each month; and with many student families choosing to stay for multiple terms, there may only be a few vacancies available to new student families each term.
Offers are made from the waitlist on a first come, first-served basis (based on timestamp of when your waitlist submission was received).
Family Housing Waitlist
To apply for family housing in the CLV-North community, please submit an application to the family housing waitlist through the link below. Should we reach your spot on the waitlist, a Campus Housing staff member will reach out to you as soon as possible with a residence offer. Please note: Offers are not guaranteed and depend on when/if current student family residents decide to leave Campus Housing. As well, units may become available at any time throughout the academic year and a contract start date may not coincide with term start dates.
Applied to the waitlist and have questions? Check out these commonly asked questions about being on the waitlist .
Please note: You need to have your WatIAM activated to log in to the system.
FAMILY HOUSING ELIGIBILITY
Columbia Lake Village-North (CLV-North) is designed for graduate students, student couples, and students with families.
CLV-North Family Eligibility
Our “family” definition follows the current definition of Census Family under Statistic Canada from Nov. 16, 2015. This includes:
- A married couple and the children, if any, of either and/or both spouses;
- A couple living common law and the children, if any, of either and/or both partners; or
- A lone parent of any marital status with at least one child who is living in the same dwelling of that child or those children.
Additional Terms of Occupancy
- Continued residence in family housing is dependent on continued full-time student status; if your student status changes, please contact your RLC.
- Continued residence in family housing is also dependent on having up to 4 individuals in the unit, no more. See the FAQs below for more information.
Once you are living in student family housing, you will receive via email once a year an offer to renew your tenancy pending eligibility (generally, in late May or early June).
At that time, you will be given instructions on how to renew your contract for an additional year (pending eligibility).
More information about our family eligibility criteria can be found in our Family Terms and Conditions.
Frequently asked questions
Incoming Student Families
In order to offer you a family unit, we need to confirm that your family will be with you at time of move in. If your family members (spouse/partner and/or children) will not be with you when you arrive, you are required to email firstname.lastname@example.org to notify Campus Housing, and will be required to provide their immigration and flight information (if applicable).
In order to prove that you fulfil the eligibility requirements of the residence, you will be required to provide us with the following:
If you are a couple:
marriage certificate, or
a document signed before a commissioner for taking affidavits/notary public in which both parties swear/affirm that they have been living in a common-law relationship for at least one year AND a notarized copy of a document dated at least 11 months ago proving the existence of a shared lease, bank account, credit card or utility bill.
If you are a single parent:
adoption documents, or birth registration paperwork, or school registration paperwork AND
proof of custody of the child/children such as separation/divorce/custody documents.
If you are a couple with child/children:
marriage certificate, or
a document signed before a commissioner for taking affidavits/notary public in which both parties swear/affirm that they have been living in a common-law relationship for at least one year AND a notarized copy of a document dated at least 11 months ago proving the existence of a shared lease, bank account, credit card or utility bill AND
adoption documents, or birth registration paperwork, or school registration paperwork.
WHERE CAN I GET THESE DOCUMENTS AND WHAT IS THE COST?
The University of Waterloo has Commissioners for taking Affidavits available to Waterloo students through the Registrar's Office. They are located in Needles Hall. These Commissioners can help you with the documents we require, including notarization. Their services are free of charge to Waterloo students involved in University of Waterloo business.
Alternatively, there are numerous Notaries Public throughout the Kitchener/ Waterloo community, and other areas, which could perform this service for you. Their fees will vary depending on the organization.
WHEN DO I HAVE TO GET THESE DOCUMENTS?
You do not need to include these documents when you place your name on the student family housing wait list; however, it is a good idea to have them ready in case you are sent an offer. You will need to submit and send us these documents within one week of receiving a conditional residence offer.
HOW MUCH IS THE NON-REFUNDABLE DEPOSIT?
The non-refundable deposit is equivalent to one month's rent and will be applied to your first month's rent.
HOW MANY FAMILY MEMBERS CAN LIVE WITH ME IN MY FAMILY UNIT?
Student families live in 2-bedroom townhouses that are designed to safely and comfortably accommodate up to a maximum of four (4) occupants.
If your family is larger than four individuals, we suggest looking for off-campus housing (resources below).
If the number of individuals living in your unit changes while living with us, you are required to notify Campus Housing by completing all the following steps:
- Reach out to your RLC,
- Email email@example.com, and
- Update your profile in our system.
Please be aware that changes to the number of occupants in a unit may result in families becoming ineligible to receive future tenancy offers and remain in their units. Refer to the family terms and conditions for specific occupancy limits and other relevant information.
WHAT ARE SOME ALTERNATE STUDENT FAMILY HOUSING OPTIONS IN THE REGION OF WATERLOO?
Some students at UWaterloo choose to live off campus in the Kitchener-Waterloo community.
Helpful hints in searching for off campus housing:
Start your search early! Whether you’re looking for housing on or off-campus, spaces are limited, especially during the fall term (September to December).
Note that most self-contained apartments aren’t furnished, except for stove and refrigerator. Be aware that rental and lease periods will vary, but 12-month leases are standard.
Look for places that are located on a bus route - Grand River Transit makes stops on campus.
Here are some additional resources to help you with your search.
Campus Housing can also offer support in helping you find the resources you need by directing to others such as the RTA, the Region, WUSA, etc. Send us an email to find out more.
WHAT IS THE LENGTH OF THE CONTRACT?
Student families are offered a 12-month tenancy agreement beginning August 1 and ending July 31. Should you desire to vacate the assigned unit before the end of the tenancy period, you must provide at least 60 days’ written notice of your intent to vacate, effective the last day of a month.
ARE CLV-NORTH FAMILY UNITS FURNISHED?
CLV-North student family units are unfurnished. Find out more about the amenities and layouts in CLV-North.
CAN I CLAIM MY CLV NORTH RENT ON MY INCOME TAX RETURN?
Students in residence, including student family housing, do not pay taxes on their residence fees as the University residences are on tax-exempt land. On Line 6114 (Student Residences) on your income tax form, you can claim $25 as your occupancy cost for the part of the year you lived in residence. You do not need to have proof of residence or tax receipts for residence fee payment.
Current Student Families
WHO ARE THE GRAD DONS? WHAT CAN I EXPECT FROM MY GRAD DON WHILE I LIVE IN CLV?
A Residence Life Grad Don is a graduate student who lives and works in CLV. Your Grad Don can help with questions or concerns, provide general support, and help you build connections with others also living in the Graduate & Student Family Community
Grad Dons also help organize fun and engaging events that can help you connect with your peers and build useful skills. They provide residents in the community with opportunities to learn about valuable campus resources and how to access them.
CAN THE CLV COMMUNITY CENTER BE BOOKED FOR PRIVATE FUNCTIONS?
The back seating-area of the CLV Community Center can be booked in certain circumstances by student-family residents only. Student families wishing to book the community center space for a private function can learn more about booking guidelines by reaching out to the CLV Residence Life Coordinator.
*Please note that due to COVID-19 safety precautions, CLV community center bookings for private functions are currently not permitted. We expect and are looking forward to allowing private bookings in the community center once again in a future term when it is possible to do so.
HOW DO I PAY MY RENTAL FEES?
Students living in a family unit pay the rent monthly. Payments may be made online or at the Columbia Lake Village Community Centre front desk.
Monthly rent payments are to be made no later than 4:30 pm on the first business day of the month, in one (1) single transaction by the main tenant (pay by either certified cheque, OR online).
WHAT IS THE PROCEDURE FOR LATE PAYMENTS?
The purpose of this procedure is to formally communicate Campus Housing’s expectations regarding rent payments, and to share the procedure Campus Housing is expected to follow when rent payments are in arrears (when rent is not paid on time and/or on a prescribed due date by tenants).
- Normally rent (rent payment) is due on the first day of the month between the hours of 8:30 am – 4:30 pm. If the rent payment date falls on a weekend or a statutory holiday, then payment is due the next business day.
- If rent payment is not received, Campus Housing issues a courtesy Rent reminder – first notice by e-mail communication. The tenant is notified of dollar amount of rent arrears and deadline to remit. Normally the tenant is required to remit arrears before 4:30pm on the following business day.
- If rent payment is still not received, a second Rent reminder (final notice) is e-mailed. The tenant is reminded of dollar amount of rent arrears and deadline to remit. The tenant is required to remit arrears before 4:30pm on the following business day. NOTE: failure to settle the rent arrears after a second reminder will result in Campus Housing initiating a Form N4 – Notice to End your Tenancy Early for Non-payment of Rent.
- If rent payment is still not received at the end of the business day following the second/final reminder, a “FormN4 – Notice to End Your Tenancy Early for Non-payment of Rent” is initiated and prepared. An e-mail communication to the tenant is prepared by the Manager, Graduate & Student Family Housing reminding the tenant of the amount of rent in arrears, that 2 previous reminders have been sent, and that a Form N4 has been prepared and mailed to the tenant. The Form N4 includes a termination of tenancy date. The tenant will be offered the opportunity to meet with Campus Housing staff before the termination date.
- If rent is still not received before the termination date, or if the tenant fails to contact or meet with Campus Housing staff before the termination date, an application to the Ontario Landlord & Tenant Board “Form L1 - Application to Evict a Tenant for Non-payment of Rent and to Collect Rent the Tenant Owes” is prepared. A copy is provided (either mailed through Canada Post or hand delivered) to the tenant.
Additionally, please note that additional actions (such as Quest hold on marks/transcripts) may be required in certain cases, such as when a unit is vacated with pending overdue rent payment charges still active.
Example: February 2021
Monday, February 1, 2021
Rent overdue/1st notice
Tuesday, February 2, 2021
Rent overdue/final notice
Thursday, February 4, 2021
Issue N4 – “Notice to End your Tenancy Early for Non-payment of Rent”
Tuesday, February 9, 2021
Opportunity to meet with Residence Life Coordinator
Wednesday February 9, 2021 - Wednesday February 23, 2021
Wednesday, February 23, 2021
Issue Form L1 “Application to Evict a Tenant for Non-payment of Rent and to Collect Rent the Tenant Owes”
Thursday, February 24, 2021
Visit the Landlord & Tenant Board website for more information – including details on the N4 and L1 processes, descriptions of landlord responsibilities, and description of tenant responsibilities.
AM I PERMITTED TO HAVE A BOARDER?
Couples without children are permitted to have one boarder. The boarder must be a full-time University of Waterloo student. The primary resident must fill out a Request for a Boarder application form and submit it to the Campus Housing office.
What happens if I'm inactive or part-time for a term?
You must be registered as a full-time student to apply for residence in Columbia Lake Village. Once living in the community, if you become inactive, then you may be permitted to remain in residence for as long as your inactive status is approved by the Graduate Studies and Postdoctoral Affairs office. You are required to inform us of your situation, and submit documentation to verify it, by contacting us. If you are enrolled part-time, contact your RLC immediately to discuss next steps; you will be required to submit documentation from your faculty confirming an intent to become full-time enrolled again the following term. If you continue to be enrolled part-time for multiple terms, you are not permitted to remain in residence.
I do not want to renew my contract. What do I do?
When you receive your contract renewal offer in the spring term, please decline your offer. By declining your offer, your move-out day will be July 31 (the final day of your current tenancy agreement). Alternatively, you may request that your final month in residence be earlier by providing Campus Housing with minimum 60 days' notice.
HOW DO I TERMINATE MY TENANCY AGREEMENT?
Unless you renew your contract for an additional year, you will need to vacate your unit by 12:00 p.m. (noon) on the date of termination.
Should you desire to vacate the assigned unit before the end date of your tenancy agreement, you must provide written notice via email at least 60 days’ written notice of your intent to vacate, effective the last day of a month.
Example 1: You pay rent on the 1st of each month. The last day of your lease is July 31. You give Campus Housing notice on May 14. The earliest possible termination date for your lease is July 31.
In this example, sixty days' notice is July 13, but the termination day must be the last day of the monthly rental period. Thus, you are financially responsible for your unit until July 31.
Example 2: You pay rent on the 1st of each month. The last day of your lease is July 31. You give Campus Housing notice on February 18. The earliest possible termination date for your lease is April 30.
WHEN DO I VACATE MY UNIT?
Upon termination of your tenancy agreement, you are required to vacate the unit and return your assigned keys no later than 12 noon on the date of the termination.
A move-out inspection will take place to assess standards of cleanliness.
Any damage beyond normal wear and tear or any excess cleaning required by Housing Staff will be billed to the primary tenant.
I’VE COMPLETED MY DEGREE REQUIREMENTS, CAN I CONTINUE LIVING IN RESIDENCE?
You must be a full-time student to continue living in student housing.
You are expected to move out of residence between 60 days and 90 days of becoming degree complete. The termination date must be effective the last day of a month. For example, if you completed your degree requirements on January 17 you would be permitted to stay in residence until March 30. You are required to contact your RLC and develop a plan as soon as you know you are approaching degree completion. If you have any questions about contract termination, contact us.
*Degree completion is not the same as degree conferral. Eligibility will be determined based on the date that is reflected on Quest confirming that all degree requirements were completed. This date can often be well in advance of the conferral of your degree (ie. Convocation).
HOW DO I PROCESS MY CHANGE OF ADDRESS?
Address changes must be done through Canada Post prior to your moving date. Columbia Lake Village will not forward or hold onto any mail for students not in residence.
Any mail received will be returned to sender.
WHERE/HOW CAN I ENROLL MY CHILDREN IN SCHOOL?
If you have school-aged children, you are strongly advised to contact the Waterloo Region District School Board or the Waterloo District Catholic School Board, at your earliest convenience, for information regarding school tuition. The school board may require that you pay a fee for your child (children) to attend school.
All permanent residents between the ages of 6 and 18 must attend school, as stipulated in the Ontario Education Act, which can be accessed through the Government of Ontario's website. CLV is on tax-exempt land and does not pay school taxes. As such, families must coordinate directly with school boards to pay the monthly or annual costs associated with enrolling children.
WHERE/HOW CAN I ACCESS CHILD SAFETY RESOURCES?
There are many children living in CLV and it is important to keep their safety in mind at all times. Visit Child and Family Canada for some helpful resources on home and family safety concerns.