Coming soon: the new UWaterloo Talent Acquisition System (iCIMS)

Monday, July 25, 2016

On Wednesday, August 17th, the Human Resources department will be launching a new UWaterloo Talent Acquisition System (iCIMS) to enhance the user experience for campus hiring managers, approvers, candidates and the Talent Acquisition Staff. The new system will support staff, CUPE, and secondment roles. Faculty roles will not be impacted. Changes to how we recruit our talent are aligned to the strategic goal of being a destination of choice for superior individuals seeking employment.

The new UWaterloo Talent Acquisition System (iCIMS) is just one of many upcoming changes in the technology renewal program within Human Resources. This new system allows for:

  • Faster approval process; moving away from paper-based signatures to electronic approvals
  • More insight into the application process and status for hiring managers
  • Hands on approach for hiring managers enabling the review of resumes online for both internal and external applicants
  • Candidates to be pre-screened based on key requirements making resume review easier
  • Applicants can set alerts for job postings, apply using a social media profile, and track their application

The main contact for hiring managers will be their Human Resources Advisor. They are available to assist in organizational changes and provide support through the job requisition creation process. Once a job is approved, you will work with a dedicated Talent Acquisition Specialist who will get your position posted and help you in selecting the best candidate for the role.

Internal applicants will have a profile already created for them within the new tool. For Staff covered by Policy 18, internal applicants will still have priority when being considered for posted positions. Internal applicants will still apply online, and candidates will be able to search for jobs based on the type of role, location, or title and can create job alerts to find out when new roles match their career interests. Postings will still be posted each week on Wednesdays.

The transition to the new system will occur during the regularly scheduled Mission Critical downtime; there will be no Mission Critical approvals made by the Provost during August. Any role actively being recruited as of August 17th will continue with the current process, and any roles with newly approved Mission Critical paperwork will be transferred to the new system by Human Resources staff. If you are actively recruiting on August 17th, a Talent Acquisition Specialist or Human Resources Advisor will reach out to you in order to ensure continued support.

Training tools will be posted on the Human Resources website.