Employment letters are available for all employee types at the University of Waterloo. These letters are often used to provide employment information to support items such as financing, Ontario Health Insurance Plan (OHIP) enrolments, immigration, etc.
Please note: Details of employment are available for the last seven years.
- The records management webpage will provide the options available according to your employment type
- To determine your employee type, log in to Workday to view Profile information
Out-of-country coverage and proof of benefit letters are available through GreenShield Canada. To request these letters, see the GreenShield Canada Letters table for more information.
Regular, Casual, Temporary, or Definite-term employees
Letters for these employee types are available as a self-service request within Workday. These letters provide real-time employment information.
Campus users who require additional support can create a ticket via the Employment Letter SupportJira webform.
Log in to Workday to Request for Employment Letter and select an appropriate employment letter template. To view available templates, please see below.
Student or Terminated employees
Please submit an employment letter request in our Jira portal.
Human Resources can provide a standard letter containing the following:
- Position/Title
- Employment type
- Salary
- Hire and End Dates
Please note that this process will require five business days’ notice.
Letter Templates
Employment Letter |
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Employment Letter for OHIP |
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Employment Letter for Immigration |
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Benefit Coverage Letter |
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