Relocation resources

The University of Waterloo payment of moving and travel expenses is governed by Policy 28. You must confirm any details and contact your department or faculty before making any arrangements.

The University of Waterloo has competitively bid and selected two suppliers (one for domestic, and, one for international moves) to be under contract for moving services. They both have a proven record of excellent service, understand some of the challenges that can become troublesome during a move, and are very familiar with the University’s moving policy, eligible services and methods. Both of these suppliers will also invoice the University directly, so you will not be out of pocket for any period of time. If you are responsible for any costs over and above the eligible coverage under the policy, our Finance Department will contact you to arrange re-payment options.

In addition, by using our contracted suppliers, you also have the direct interaction between University personnel and our selected supplier should there be any concerns, or to assist with any problems that arise during your move.

You are not obligated to use our contracted suppliers, and are welcome to solicit quotes and hire a third party should you prefer. We caution you in doing so, as history has proven that these two suppliers, acting as our agents, will offer competitive rates and good service, accumulated by many years of history servicing moves precisely like yours. The University will not entertain additional direct billing accounts, so you will have to negotiate, interact and pay any third party directly, and then claim reimbursement from the University in the form of an expense.