Vacations and holidays

Lake and trees

Vacation entitlement, associated policies and guidelines can be viewed according to the employee groups below. 

Staff Vacation

Policy 6 – Vacation covers all regular full- and part-time staff members with expected appointment duration of two years or more (see Policy 54). For purposes of this policy, years of service shall be calculated from the date of commencement of uninterrupted regular full and part-time employment with the University of Waterloo.

Vacation Credits

Note: Workday presents vacation entitlements in hours (e.g., Vacation credit hours / 7-hour working day = Number of vacation days, or 105 hours / 7-hr working day = 15 days, or 3 weeks)

Years of service Vacation entitlement  Vacation entitlement 
(for 35 hr work schedule)		 Vacation entitlement  
(for 37.5 hr work schedule)		 Vacation entitlement 
(for 40 hr work schedule)

1–3 years

3 weeks

105 hours

112.5 hours

120 hours

4–9 years

4 weeks

140 hours

150 hours

160 hours

10–11 years

4 weeks + 1 day

147 hours

157.5 hours

 168 hours

12–13 years

4 weeks + 2 days

154 hours

165 hours

176 hours

14–15 years

 4 weeks + 3 days 161 hours 172.5 hours  184 hours

16–17 years

 4 weeks + 4 days 168 hours 180 hours 192 hours

18 years

 5 weeks 175 hours 187.5 hours 200 hours

19–21 years

 5 weeks + 1 day 182 hours  195 hours 208 hours

22–24 years

 5 weeks + 2 days 189 hours 202.5 hours 216 hours

25–26 years

 5 weeks + 3 days 196 hours 210 hours 224 hours

27–29 years

 5 weeks + 4 days 203 hours 217.5 hours 232 hours

30 years

 6 weeks 210 hours 225 hours 240 hours

Notes:

  • Entitlement is prorated for part-time employees.
  • The vacation credit year is the 12-month period beginning July 1 and running through to the following June 30, during which staff members earn vacation credits.
  • Vacation credits are the portion of a staff member's full vacation entitlement accumulated during the corresponding portion of the vacation credit year.
  • Vacation entitlement is tracked in Workday in hours and is based on a staff member's work schedule.

Support resources:

Temporary staff vacation

Appointments less than 1 year: Vacation is 4% of gross earnings upon termination of each period of temporary employment

Appointments 1 year and greater: 10 vacation days per 1 year contract

Vacation credits

Note: Workday presents vacation entitlements in hours (e.g., Vacation credit hours / 7-hour working day = Number of vacation days, or 70 hours / 7-hr working day = 10 days, etc.)

Contract length Vacation entitlement  Vacation entitlement
(for 35 hr work schedule)		 Vacation entitlement
(for 37.5 hr work schedule)		 Vacation entitlement
(for 40 hr work schedule)

12 months

10 days

70 hours

75 hours

80 hours

18 months

15 days

105 hours

112.5 hours

120 hours

24 months

20 days

140 hours

150 hours

 160 hours

Notes:

  • Entitlement is prorated for part-time employees.
  • Vacation entitlement is tracked in Workday in hours and is based on a temporary staff members' work schedule and contract length.
  • Policy 6 – Vacation (Section C) covers temporary appointment staff member’s vacation accrual.

Support resources:

Faculty

  • View the Memorandum of agreement
    • Article 11.2 - Vacation entitlement for Members
    • Article 11.4 – Conversion of Vacation Entitlement Prior to Retirement at Age 66 or Earlier
  • Policy 56 - Vacations and Vacation Pay for Non-regular Faculty Members, Including Graduate and Undergraduate Students with Academic Appointment

CUPE