Policy 6 – Vacation covers all regular full- and part-time staff members with expected appointment duration of two years or more (see Policy 54). For purposes of this policy, years of service shall be calculated from the date of commencement of uninterrupted regular full and part-time employment with the University of Waterloo.
Need assistance understanding your vacation balance in workday?
Vacation credits |
---|
Years of service |
Vacation entitlement
(in weeks)
|
Vacation entitlement
(in hours based on work schedule)
|
---|
|
35 |
37.5 |
40 |
---|
1-3 years
|
3 weeks
|
105
|
112.5
|
120
|
---|
4-9 years
|
4 weeks
|
140
|
150
|
160
|
---|
10-11 years
|
4 weeks + 1 day
|
147
|
157.5
|
168 |
---|
12-13 years
|
4 weeks + 2 days
|
154
|
165
|
176
|
---|
14-15 years
|
4 weeks + 3 days |
161 |
172.5 |
184 |
---|
16-17 years
|
4 weeks + 4 days |
168 |
180 |
192 |
---|
18 years
|
5 weeks |
175 |
187.5 |
200 |
---|
19-21 years
|
5 weeks + 1 day |
182 |
195 |
208 |
---|
22-24 years
|
5 weeks + 2 days |
189 |
202.5 |
216 |
---|
25-26 years
|
5 weeks + 3 days |
196 |
210 |
224 |
---|
27-29 years
|
5 weeks + 4 days |
203 |
217.5 |
232 |
---|
30 years
|
6 weeks |
210 |
225 |
240 |
---|
Notes
- Entitlement is prorated for part-time employees.
- The vacation credit year is the 12-month period beginning July 1 and running through to the following June 30, during which staff members earn vacation credits.
- Vacation credits are the portion of a staff member's full vacation entitlement accumulated during the corresponding portion of the vacation credit year.
- Vacation entitlement is tracked in Workday in hours and is based on a staff members work schedule.
Understanding your vacation balance in workday
The definitions below explain the terms listed in the employee view of the vacation balance on Workday. Explore more at Understanding your vacation balance | Workday.
Term |
Definition |
---|
Unit of Time (in hours) |
Vacation is tracked in hours in Workday. For example, 1 day of vacation equals to 7 hours for an employee working the standard 35-hour work-week |
Beginning Year Balance |
Beginning balance for the vacation year (same as carryover) |
Carryover |
You can carry over a maximum of 2 weeks of unused vacation from the previous year |
Accrued Year To Date |
Amount earned throughout the previous year that is available for this year |
Absence Paid Year To Date |
Vacation requested |
Beginning Period Balance |
Starting balance for the period, mentioned in the “As of Period” |
Accrued in Period |
Earned throughout the last month. This will be 0 for every other month except July every year |
Absence Paid in Period |
Any vacation taken during the period mentioned in “As of period” |
Carryover Forfeited in Period |
Carryover lost (if any) in the said period |
Ending Period Balance |
Balance as of the particular period mentioned in “As of Period” |
Ending Period Balance Including Pending Events |
Balance as of the end of the period, including any vacation that is in future date within the period in Workday |
As of Period |
Beginning to end of a month |