Job Evaluation


All staff positions at the University of Waterloo correspond with a salary grade determined through the job evaluation process. Positions (jobs) are evaluated using the Hay point factor system based on the content of job descriptions, research of comparable positions across campus, and may include an informational interview. Job evaluation is conducted as positions are created or modified based on the needs of departments.

Submitting A Request

To submit a job evaluation request, complete all required documentation relevant to your type of request.  Email all the files to your Human Resources Partner (HRP) who will ensure the request has been completed correctly.  Your HRP may ask questions for clarity or suggest revisions to the job description submitted.

Your HRP will send the finalized package to the Job Evaluation team once it is ready to be evaluated. 

The Job Evaluation Process

The job evaluation process begins once all the required documentation is received by the Job Evaluation team.  Requests are managed based on the quantity and the order in which they are received. Note: Positions that require recruitment will be given priority. 

Grade and salary adjustments, if applicable, will be effective dated for the first of the month closest to the date the complete package was received by Job Evaluation, with the exception of the blackout period immediately prior to the annual salary increase process.  (Example:  If the request is received during the first to the 15th of the month, the effective date will be the first of that month.  If the request is received on the 16th or later, the effective date will be the first of the following month.)  

Requests received during the annual blackout period will be effective May 1st after merit of the applicable year.

Types of Request

Further Information, Forms, Templates and Resources

Available resources in addition to your HRP and the Job Evaluation team:

Contact Us

If you have any questions or require further information with regards to the job evaluation process, please contact, one of the individual Job Evaluation Specialists or your Human Resources Partner.