Submission cut-off schedules
Submission cut-off schedules can be accessed on the Pay Dates web page.
Paying casual employees
Departments paying casual employees on more than a one-time basis should submit hours worked through the casual time entry system (CTES).
Paying graduate students
Graduate students are paid on a monthly basis. Payments for graduate students performing work as a teaching assistant or research assistant should be submitted using the grad earnings data entry system.
Paying non-resident individuals
Payment types guidelines/procedures
To ensure compliance with government legislation, it is important that payments be coded correctly for taxation and year-end reporting purposes. These guidelines/procedures are meant to provide the campus community with additional information regarding taxable benefit and payment types, when they are/are not appropriate, and how to submit amounts for payment and/or reporting purposes.
This list is currently under development and is not a complete representation of all payment/taxable benefit types. This list only includes payment types that are not considered regular employment earnings.
Net pay/benefit cost estimator
The Net pay/benefit cost estimator is a tool that departments can use to estimate the employer cost for University of Waterloo supplemental benefits and statutory taxes for budgeting purposes.
Employees, who are considering a change to their working hours, gross salary, or benefit coverage, can also use the tool to estimate what their benefit deductions and net pay will be.