WaterlooWorks help: Apply for jobs

To apply to jobs on WaterlooWorks, you must upload and submit application documents to be included in your application package. Some documents like your Co-op Work History and Unofficial Grade Report will be automatically generated within the “Documents” tab of WaterlooWorks. Other documents you’ll have to create, upload and submit manually.

Employers will request specific documents within each job description (under “Application Information”) and you can only apply by submitting all required documents.

Note: The University of Waterloo and Co-operative Education have strict regulations and policies regarding the falsification of documents and credentials. For more information around our policies around documents, review our co-op roles and responsibilities.

Document types (submitted in this order)

To upload a document:

1. From your WaterlooWorks dashboard, click “Upload a Document”

2. Select the kind of job you’ll be applying to based on the job board (e.g., Co-op Full-Cycle Service Documents, Graduating and Full-Time Documents, Contract, Part-Time and Volunteer Documents)
3. Name your document - be sure to differentiate titles between similar documents (e.g., “Last Name, First Name - Document Type”)
4. Select the type of document you are uploading
5. Choose a file to upload onto a system - must be in PDF format (under 5MB)
6. Click “Upload Document”

To set a default document or application package:

1. Complete the steps above
2. In the "Documents" tab, click “Upload Default” or “Set Default” under “Your Default Documents”
   • You can set up to three default résumés on the Full-Cycle Service board
   • You can set one default application package on the Full-Cycle Service board
3. Manage your default documents by clicking “Update Default" or by going to the document and selecting “Remove Default”

Note: We sometimes require you specify a default application package in case an employer requests that your application be added to a specific job. In this case, it’s beneficial to include the following documents in your default application package:

• Co-op work history
• Generic résumé
• Updated grade report

Archiving documents

You can archive past résumés, cover letters or other documents that you no longer require for job applications. By doing so, you remove these documents from any document lists you will see when applying to job postings - this does not impact any previous applications sent using these documents. To use archived documents again for applying to jobs, you will need to remove them from your archives.

Submit an application for a job on WaterlooWorks

1. Click the “Apply” button located within the job description
   • If the job requires you to answer pre-screening question(s) please select the correct answer(s) for you and then click the “Next ” button.
2. Submit an application package
   • To submit your default package (if set), click “Default Application Package"
   • To create a customized application package, click “Create Custom Application Package" and select the documents you wish to include from the drop-down lists
   • Your package name will pre-populate with the Job ID and the first few characters of the organization and job title, however you can edit this
   • Click “Submit” (Note: You can only submit when you’ve added all required documents)

Jobs that are “Unfilled” and “Part-Filled” after a match

If you are still interested in a job from a previous cycle with the “Unfilled – Reposted” and “Part-Filled – Reposted” status, reapply to the position in the subsequent cycle (this will have a new job ID).

Editing application documents

• Once you apply to a job, your application is frozen and any updates to your documents - including grades or work history - will not be reflected in the application package.

• If you need to change a detail on one of your application documents or if your grades were recently updated, you can cancel and resubmit your application as long as the application window for the job is still open.

Cancelling applications

• You'll be able to cancel your application until the application deadline closes. After this time, you must attend any interviews and honour any matches resulting from that application. For more information, review our co-op roles and responsibilities.
• If you cancel an application before the application deadline closes, this won’t be counted toward your overall application count.

When applying for co-op jobs on the Full-Cycle Service job board, we impose application limits for each posting phase to encourage co-op students to prioritize their applications accordingly. For a detailed look at the timelines and application limits associated with each employment cycle, visit the important dates page.

To keep track of your application count for the current recruiting term:

1. On the job search overview page of the Full-Cycle Service job board, select the "My Applications" folder (under "My Jobs")
2. You will be able to see:
   • The total number of applications for the current recruiting term
   • What the application limit is
   • A breakdown of the status of your applications

Note: Your personal application count includes all submitted applications. If you cancel an application before the application period for that job ends, you will get this count back. However, if a job is filled or part-filled and you have not been selected for an interview, you will not receive this count back.

You can view your submitted applications at any point and can cancel your applications before the posting deadline.

To view/manage your applications:

1. On the job search overview page of the Full-Cycle Service job board, select the "My Applications" folder (under "My Jobs")
2. You can view the specific application package by clicking the "View Application" icon on the left-hand side
3. You can view the status of your application under the "App Status" column (this might change as the employer makes their selections)
4. You can cancel an application if the posting deadline has not yet closed using the "Cancel Application" button

As employers hire through WaterlooWorks, you may see the status of a job posting or your application change. To understand where a job and your application is in the cycle, you can visit the “Postings/Applications” page on your dashboard, or the "My Applications" folder on the job search overview page and look for the following indicators:

If you have questions about a job or application status on your “Postings/Applications” page, reach out to your co-op advisor.