WaterlooWorks help: Apply for jobs

To apply to jobs on WaterlooWorks, you must upload and submit application documents to be included in your application package. Some documents like your Co-op Student Record and Unofficial Grade Report will be automatically generated within the “Documents” tab of WaterlooWorks, and others you’ll have to create, upload and submit manually.

Employers will request specific documents within each job description (under “Application information”) and you can only apply by submitting all required documents. You will not be able to apply if you don’t include all required documents.

Note: The University of Waterloo and Co-operative Education have strict regulations and policies regarding the falsification of documents and credentials. For more information around our policies around documents, review our co-op roles and responsibilities.

Document types (submitted in this order)

To upload a document, follow these steps

1. From your WaterlooWorks dashboard, click “Upload a Document”

2. Select the kind of job you’ll be applying to based on job board (e.g., Co-op Documents, Graduate Documents, Alumni and Other Documents)
3. Name your document - be sure to differentiate titles between similar documents! (E.g., “Last Name, First Name - Document Type”)
4. Select the type of document you are uploading
5. Choose a file to upload onto a system - must be in PDF format (under 5MB).
6. Click “Upload Document”

Setting a default document or application package

1. Complete the steps above
2. Click “Upload a default” or “Set a default” under “Your Default Documents”
3. Manage your default documents by clicking “Click to Change” or by going to the document and selecting “Remove Default”

Note: We sometimes require you specify a default application package in case an employer requests that your application be added to a specific job. In this case, it’s beneficial to include the following documents in your default application package:

• Co-op work history
• Generic résumé
• Updated grade report

Archiving documents

1. You can archive grade reports, co-op work history and application packages that you no longer require for job applications
2. By doing so, you remove these documents from any document lists you will see when applying to job postings. This does not impact any previous applications sent using these documents
3. To use archived documents again for applying to jobs, you will need to remove them from your archives

Submit an application for a job on WaterlooWorks

1. Click the “Apply” button located within the job description
   1. If the job requires you to answer pre-screening question(s) please select the correct answer(s) for you, and then click the “Proceed ” button.
2. Submit an application package
   1. To submit your default package: click “Apply with default application package”
   2. To submit a pre-existing application package: click “Apply with an existing application package”
   3. To create a customized application package: click “Create a customized application package," select the documents you wish to include from the drop-down lists, and name your new application package so you can differentiate from other packages. (Note: If the job requires you to answer a pre-screening question, “Create a customized application package” will be the only option available to you.)
   4. Click “Submit application” (Note: You can only submit when you’ve added all required documents)

Jobs that are “Unfilled” and “Part-filled” after a match

If you are still interested in a job from a previous cycle, with the “Unfilled – reposted” and “Part-filled – reposted” status, reapply to the position in the subsequent cycle.

Editing application documents

• Once you apply to a job, your application is frozen and any updates to your documents - including grades or work history - will not be reflected in the application package

• If you need to change a detail on one of your application documents or if your grades were recently updated, you can cancel and resubmit your application as long as the application window is still open

Cancelling applications

• You'll be able to cancel your application until the application deadline closes. After this time, you must attend any interviews and honour any matches resulting from that application. For more information, review our co-op roles and responsibilities
• If you cancel an application before the application deadline closes, this won’t be counted toward your overall application count

When applying for co-op jobs on the Full-Cycle Service job board, we impose application limits for each posting phase to encourage co-op students to prioritize their applications accordingly. For a detailed look at the timelines and application limits associated with each employment cycle, visit the important dates page.

To keep track of your application count:

1. Click the “Postings/Applications” tab from your dashboard
2. Select the application type (e.g., Co-op Applications, Other Applications, Full-time Applications, etc.)
3. Select the appropriate time-frame from the “Applications submitted in” dropdown menu
4. You’ll be able to see the total applications submitted within this period, as well as a breakdown of the status of your applications

Note: A student’s personal app count includes all submitted applications. If a student cancels an application before the application period for that job ends, they will get this count back. However, if a job is filled or part-filled, and the student has not been selected for an interview, they will not receive this count back.