Human Resources
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The Disability Management Guide (PDF) provides a summary of your sick leave as well as:
Important information about sick leave that is not included in the guide is provided below.
An employee absent due to illness or injury will continue to accrue Vacation credits for a maximum period of six months (180 calendar days) or to the end of his/her sick leave, whichever comes first.
Employees returning from a prolonged absence are expected to complete two weeks of regularly scheduled hours and duties before vacation may be authorized.
Employees who are hospitalized or the equivalent during their scheduled vacation period may be eligible to re-schedule that portion of their vacation. Such re-scheduling requires verifiable medical documentation satisfactory to Occupational Health. The timing of the re-scheduled vacation time is subject to approval by the manager or supervisor.
Employees should advise the disability management team if they have scheduled vacation time during a sick leave period.
***Important: The Disability Management Team MUST be contacted in situations where an employee is ill prior, during, or recalled from a period of layoff to determine impacts of benefits to the employee.
Sick leave and long term disability (LTD) are not payable during layoff although the qualifying period for LTD may be met during a layoff period. Sick leave benefits do not accrue during periods of layoff.
If an employee is receiving sick leave prior to a seasonal layoff, the layoff effective date begins once sick leave ends. If illness prevents a return to work on the permanent recall effective date, any remaining sick leave is payable followed by eligible LTD benefit payments.
In order to apply for an advertised position while on sick leave, you must provide the occupational health nurse (for faculty) or the disability advisor (for all other employees) with verifiable medical information, indicating your return to work is imminent and any return to work instructions.
Staff and Canadian Union of Public Employees 793 positions are kept open for one year from the first date absent (note - absences due to workplace injury are governed by Workplace Safety and Insurance Bureau legislation).
If, at the one year timeframe, a return is not imminent (imminent defined as within the following two months), departments are permitted to fill the position.
Please contact us at hrhelp@uwaterloo.ca with any questions or comments.
Want an answer right away? Try our new HR Chatbot!
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is centralized within our Office of Indigenous Relations.