Apply to be an Arts Ambassador (Fall 2024, Winter 2025, & Spring 2025)

Thank you for your interest in the Arts Ambassador Team!

About the Arts Ambassador Team

The Arts Ambassador team is a group of trained and highly motivated undergraduate student volunteers who represent the Faculty of Arts for recruitment and current student events and initiatives. The team members will be available to prospective and current students to share their personal experiences and positive connections to their program(s) of interest, the Faculty of Arts, and the University of Waterloo.

The Arts Ambassador team is supported by and accountable to the Undergraduate Recruitment and Student Engagement Coordinators in the Faculty of Arts.

Applications will close on Friday, July 19, 2024 at 11:59 p.m. ET (midnight).  By submitting your application for consideration, you are willing to commit to all the roles and responsibilities of the Arts Ambassador.  Applications will take approximately 30 minutes to complete.

Activities and recruitment events will continue to be in person in Fall 2024 - Spring 2025 so you need to be living in the KW area, or willing to travel to campus during the terms in which you sign up for. 

Writing your answers in another program is recommended, as partial submissions will not be captured.

Please review the volunteer description below to learn more about the position.

Arts Ambassador volunteer description

This year's Arts Ambassadors will work with

  • Prospective Arts Students
  • Current Arts Students 
  • Arts Alumni

As an Arts Ambassador, you will…

  • Gain valuable leadership experience
  • Represent your program and major
  • Share your experience as an Arts student
  • Be the “face” of the Faculty of Arts and your program for prospective students and their parents/ guardians
  • Act as a peer mentor to current Arts students at Arts Undergraduate Office events (Stress Busters, course selection, Resource Fair etc.)
  • Keep track of your connections with prospective students and provide that information to the Undergraduate Recruitment Coordinator for assessment purposes.
  • Be a positive role model, representing the high-quality leaders that Waterloo Arts attracts
  • Work with other highly motivated Arts students and build meaningful friendships
  • Participate in training at the beginning of each term
  • Commit to in-person team meetings/training (Once a month on average) and 3 hours of online training 
  • Have fun connecting with students – being honest and sharing your experiences

Responsibilities will include:

  • Participating in on-and off-campus recruitment events as a volunteer, presenter, or student panel member

  • Running arts tours for prospective students. You will be scheduled for at least one Arts Tour per term. A schedule will be created at the beginning of each term. Conflicts (i.e., classes, part-time jobs, etc.) will be considered

  • Availability for the large recruitment event dates:
    • Ontario Universities Fair (OUF) - Saturday, October 5th and Sunday, October 6th, 2024
    • Fall Open House (FOH) - Saturday, November 9th, 2024
    • March Open House (MOH) - Saturday, March 22nd, 2025
    • You @ Waterloo Day - Saturday, May 24th, 2025

                  You are expected to attend the events in the terms for which you are hired. 

  • Being available to prospective students for a few hours throughout the term – connecting with them via email, Discord chats and other social media, providing them with short tours, allowing them to shadow you on a school day.
  • Assisting with additional recruitment initiatives such as the note-writing campaigns (Warm Fuzzies), Instagram takeovers, monitor Discord for questions etc.
  • Available to assist with 2-4 additional events in the Engagement portfolio (stress buster, resource fair, course selection events, etc.) and Alumni Portfolios
    • These dates will be announced at the beginning of term

Qualifications

  • Volunteer commitment for at least one term
  • 2A student (in Fall 2024) or higher with good or higher academic standing in your program
  • Friendly with a helpful attitude and willingness to take initiative
  • Comfortable with approaching prospective students and their families at in-person events and answering any question or concerns they have
  • Passionate about the Faculty of Arts at Waterloo and helping and supporting current students
  • Team player
  • An understanding of the responsibility of the role you are undertaking (for example: considering your online persona and what it says about you) 
  • To be considered for Arts Ambassador role, you must be making satisfactory progress toward the completion of your degree. Additionally, you should not have serious incidents or allegations of misconduct as assessed by your Associate Dean.
    • Note that infractions will not automatically exclude a candidate from consideration. Each candidate is assessed on an individual basis.

Questions?

Please contact the Undergraduate Recruitment Coordinator at sstavrou@uwaterloo.ca.

Apply to be an Arts Ambassador

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Term(s) applying for

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Training for the position is mandatory. Please select the box below to indicate you have put the time into your calendar.
Events and Responsibilities
Events and initiatives for Fall 2024, Winter 2025, and Spring 2025 terms that Arts Ambassadors will be required to participate in are listed below. You may have commitments that cannot change, such as classes, exams, co-op interviews, etc… however, Ambassadors are required to prioritize attendance at recruitment events in the terms they are hired for outside of academic commitments. 

Fall Term

  1. OUF - Saturday, October 5th and Sunday, October 6th, 2024

    1. This event is happening in-person in Toronto. Preference will be given to returning Ambassadors. Transportation will be provided. 

  2. Fall Open House - Saturday, November 9th, 2024

  3. Warm Fuzzy Writing (Handwritten notes for admitted students) - throughout December

  4. In-person Arts tours and various virtual connections with prospective students throughout the term

  5. Student Engagement events - Dates TBA 

    1. Stress Buster events

    2. Course selection events

    3. Alumni events

Winter Term

  1. March Open House - Saturday, March 22nd, 2025

  2. Warm Fuzzy Writing - January through May 2025

  3. In-person Arts tours and various virtual connections with prospective students throughout the term

  4. Signing up for weekly hours to be logged into the Arts Discord Community (January through May 2025)

    1. Our Discord Community will launch in January or February of 2025

  5. Student Engagement events - Dates TBA 

    1. Stress Buster events

    2. Course selection events

    3. Alumni events

Spring Term

  1. You @ Waterloo Day - Saturday, May 24th, 2025

  2. In-person Arts tours and various virtual connections with prospective students throughout the term

  3. Signing up for weekly hours to be logged into Arts Discord Community (May through August 2025)

  4. Student Engagement events - Dates TBA 

    1. Arts 101 Day Summer 2025

    2. Stress Buster events

    3. Course selection events

    4. Alumni events

Are you willing to attend all of the open house dates and 2-4 other events in the term you have applied?