Tatham Centre room use principles

tatham centre lobby

Purpose of Tatham Centre

The William M. Tatham Centre (TC) was designed and constructed specifically to accommodate and support the activities of the Co-operative Education (CE) and the Centre for Career Action (CCA) departments.

The building contains approximately 100 interview offices and seven meeting rooms of various sizes.

Activities in the building

  • Employer interviews for co-op work terms, graduating students for permanent employment, and students looking for summer jobs.

  • Employer information sessions

  • Career education and development workshops

  • University meetings and events

  • Study

Building hours

  • The Tatham Centre is open weekdays from 8:00 a.m. until 9:00 p.m. (11:00 p.m. during the student final exam period).

  • A security guard is present after University business hours (8:30 a.m. - 4:30 p.m.) until the building closes.

The Tatham Centre is not an “open” building

  • Purpose and design:

    • Unlike most other buildings on campus, the Tatham Centre is not an academic building and was not designed for open, unrestricted access 24 hours a day.
  • Insecure areas and equipment:

    • The building contains insecure or partially secure areas such as the Information Centre and Career Action.
  • Professional appearance:

    • It is in UWaterloo’s best interests to minimize the wear and tear on the facilities in the Tatham Centre as much as possible and present a clean, professional image to visitors and students alike. Because of the nature of activities in the Tatham Centre and because corporate executives, managers, as well as other representatives of organizations from all over North America are welcomed, a professional appearance is essential for the impression we need to make.
  • Administrative effort:

    • The administrative effort needed to arrange for the TC to be left open beyond normal business hours is time-consuming and sometimes complicated. It is for these reasons that unrestricted bookings of the Tatham Centre may not be made by non-CE or -CCA departments or individuals.
  • The Tatham Centre is not included in the University of Waterloo facilities that Policy 15 covers.

Room priorities

The Tatham Centre is used for the following activities in descending order of priority:

  1. Employer-student interviews for co-op, graduating, and regular (summer job) students.

  2. Employer information sessions for student recruitment purposes

  3. Career Development activities such as CCA-organized workshops and information sessions

  4. Interview offices for student study

  5. CE and CCA organized/sponsored meetings

  6. Other UWaterloo departments/organizations for meetings, guest lectures, workshops

Current room use policies/procedures:

Student interview room use:

  • Tatham Centre rooms can be booked for individual interview use by contacting the Room Booking Coordinator at cecaroom@uwaterloo.ca

Student study room use:

  • Any UWaterloo student with a valid Watcard can book an interview room on the lower level of the Tatham Centre for study purposes at certain times of the year.
  • Rooms not booked for CE and CCA activities are available (weekdays only) on a first come, first served basis from 8:30 a.m.-8:00 p.m. (currently no maximum time limit) outside of the weeks or days when co-op employer interviews take place and from 9:00 a.m.-11:00 p.m. during final exams (including the week prior to the start of final exams).
  • To book an interview room, students sign in at the Information Centre, and in exchange for the key to the room they must leave their Watcard at the Information Centre desk.
  • The maximum number of students per room is three. Each individual using the room must be signed in and out.

Non-student (other UWaterloo departments/faculties):

  • Meeting rooms not booked for CE and CCA activities are available for use by Waterloo faculty or staff on a first-come, first-served basis outside of the weeks or days when co-op employer interviews take place.
  • Rooms can only be booked for the current term and the next term.
  • Security, monitoring staff, administrative, and clean-up charges may apply.
  • The Tatham Centre is generally not available for bookings on weekends. Tatham Centre rooms can be booked for meetings by sending an email to cecaroom@uwaterloo.ca 

Booking guidelines

  1. TC 1113 is held in reserve for CE and CCA and is generally not booked for use by those outside of these departments.
  2. The staff lounge, TC 3201 is reserved for CE and CCA staff use only and may not be booked.
  3. TC rooms may not be booked for non-CE and -CCA personal events such as parties.
  4. TC common space such as the main level foyer and adjoining lobbies, including the student waiting, area may not be booked for events that disrupt the seating arrangement
  5. CE and CCA staff are not responsible for re-arranging room layout to suit bookings for events outside of these departments.
  6. Non-CE and -CCA events may not be permitted to re-arrange furnishings in some rooms.
  7. Non-CE and -CCA event representatives are responsible for leaving room(s) in a pre-arranged order and condition (layout, cleanliness, etc.).
  8. Chairs or tables may not be moved from one room to another.
  9. CE and CCA staff are not responsible for arranging non-CE and -CCA event audio-visual requirements.
  10. CE and CCA staff are not responsible for providing non-CE and -CCA event technical assistance with audio-visual equipment or computers for use with PowerPoint (or similar) presentations.
  11. Non-CE and -CCA events may not normally be booked on weekends.
  12. Exceptions to weekend bookings will require arrangements to be made by CE and CCA to employ adequate security and/or attendants. A non-CE or -CCA event permitted to hold weekend event will sign an agreement to pay an administrative fee, CE or CCA attendants’ time, and pre-Monday clean-up.
  13. Damage to equipment or facilities and spills on floors or carpets must be reported promptly to CE or CCA attendants.
  14. Non-CE or -CCA events that take place weekdays after business hours (after 4:30 p.m.) must conclude (30 minutes) prior to the end of the security shift. If the event is to continue beyond the end of the security shift, the non-CE or -CCA event department/organization will sign an agreement to cover the cost of additional security/staff time.
  15. Rooms booked by students for study purposes may not be occupied by more than three people.
  16. CE and CCA retains the right to refuse bookings of non-CE or -CCA events that may disrupt, disturb, or interfere with the-day- to-day activities of CE and CCA staff and operations.
  17. All University safety and local fire regulations must be adhered to by all users of TC facilities.
  18. All users of TC facilities must adhere to UWaterloo's Policy 21 on the use of alcoholic beverages on campus.