Vacation entitlement, associated policies and guidelines can be viewed according to the employee groups below.
Staff Vacation
Policy 6 – Vacation covers all regular full- and part-time staff members with expected appointment duration of two years or more (see Policy 54). For purposes of this policy, years of service shall be calculated from the date of commencement of uninterrupted regular full and part-time employment with the University of Waterloo.
Vacation Credits
Note: Workday presents vacation entitlements in hours (e.g., Vacation credit hours / 7-hour working day = Number of vacation days, or 105 hours / 7-hr working day = 15 days, or 3 weeks)
| Years of service | Vacation entitlement | Vacation entitlement (for 35 hr work schedule) |
Vacation entitlement (for 37.5 hr work schedule) |
Vacation entitlement (for 40 hr work schedule) |
|---|---|---|---|---|
|
1–3 years |
3 weeks |
105 hours |
112.5 hours |
120 hours |
|
4–9 years |
4 weeks |
140 hours |
150 hours |
160 hours |
|
10–11 years |
4 weeks + 1 day |
147 hours |
157.5 hours |
168 hours |
|
12–13 years |
4 weeks + 2 days |
154 hours |
165 hours |
176 hours |
|
14–15 years |
4 weeks + 3 days | 161 hours | 172.5 hours | 184 hours |
|
16–17 years |
4 weeks + 4 days | 168 hours | 180 hours | 192 hours |
|
18 years |
5 weeks | 175 hours | 187.5 hours | 200 hours |
|
19–21 years |
5 weeks + 1 day | 182 hours | 195 hours | 208 hours |
|
22–24 years |
5 weeks + 2 days | 189 hours | 202.5 hours | 216 hours |
|
25–26 years |
5 weeks + 3 days | 196 hours | 210 hours | 224 hours |
|
27–29 years |
5 weeks + 4 days | 203 hours | 217.5 hours | 232 hours |
|
30 years |
6 weeks | 210 hours | 225 hours | 240 hours |
Notes:
- Entitlement is prorated for part-time employees.
- The vacation credit year is the 12-month period beginning July 1 and running through to the following June 30, during which staff members earn vacation credits.
- Vacation credits are the portion of a staff member's full vacation entitlement accumulated during the corresponding portion of the vacation credit year.
- Vacation entitlement is tracked in Workday in hours and is based on a staff member's work schedule.
Temporary staff vacation
Appointments less than 1 year: Vacation is 4% of gross earnings upon termination of each period of temporary employment
Appointments 1 year and greater: 10 vacation days per 1 year contract
Vacation credits
Note: Workday presents vacation entitlements in hours (e.g., Vacation credit hours / 7-hour working day = Number of vacation days, or 70 hours / 7-hr working day = 10 days, etc.)
| Contract length | Vacation entitlement | Vacation entitlement (for 35 hr work schedule) |
Vacation entitlement (for 37.5 hr work schedule) |
Vacation entitlement (for 40 hr work schedule) |
|---|---|---|---|---|
|
12 months |
10 days |
70 hours |
75 hours |
80 hours |
|
18 months |
15 days |
105 hours |
112.5 hours |
120 hours |
|
24 months |
20 days |
140 hours |
150 hours |
160 hours |
Notes:
- Entitlement is prorated for part-time employees.
- Vacation entitlement is tracked in Workday in hours and is based on a temporary staff members' work schedule and contract length.
- Policy 6 – Vacation (Section C) covers temporary appointment staff member’s vacation accrual.
Faculty
- View the Memorandum of agreement
- Article 11.2 - Vacation entitlement for Members
- Article 11.4 – Conversion of Vacation Entitlement Prior to Retirement at Age 66 or Earlier
- Policy 56 - Vacations and Vacation Pay for Non-regular Faculty Members, Including Graduate and Undergraduate Students with Academic Appointment
CUPE
- View Article 14 (Paid Holidays) and Article 15 (Vacation) of the collective agreement between the University of Waterloo and CUPE Local 793.
Paid holidays
These days are paid holidays for full-time and part-time regular staff and faculty, and may be paid days for other employees. See Policy 38 for details.
Canadian Union of Public Employees (CUPE) Local 793 members can refer to article 14 of the collective agreement between the University of Waterloo and CUPE Local 793 and Ontario Public Service Employee Union (OPSEU) Local 231 can refer to article 12 of the collective agreement between the University of Waterloo and Special Constable Services.