Arts First Pedagogical Enhancement Fund application

The Arts First Program has a small budget intended to support special activities to enhance the learning experience of Arts First students. The funds may be used to take students on a field trip where they would gain hands-on experience relevant to the course, to welcome a guest speaker, or for some special supplies or equipment that may aid the delivery of the learning outcomes.

Arts First instructors are invited to apply for funding to a maximum of $500 per section by completing the form below.

Please note that spending must follow university expense guidelines (i.e., for meals and mileage). Honoraria paid to guest speakers should be limited to a maximum of $250. Equipment purchased with UW funds belongs to the University and must be returned at the end of the term to the First-Year Program Coordinator (Taryn Stutz, in PAS 2452). If instructors need to use equipment in future terms, they can request this by contacting the coordinator.

Applications will be reviewed by Arts First Directors, Megan McCarthy and Stacy Denton. 

Please allow at least two weeks for decision and processing. Expenses should not be incurred before an application is approved. 

Please relate the rationale of your request to the learning outcomes of ARTS 130 or ARTS 140.

Term
Arts First course
Number of sections
Type of activity
Guest speaker contact information
Contact information is needed to process honoraria for guest speakers. This is done through payroll and cannot be paid out-of-pocket or reimbursed. 
Honoraria should be limited to a maximum of $250 per section. E.g. A guest speaker attending two sections would receive $500 total.  
Expense Guidelines
Review the university expense guidelines first, to ensure expenses are eligible. 

Invoices
Submit any invoices for payment to the Administrative Manager, Arts Undergraduate Office (AUO), for processing.

Reimbursement for out-of-pocket expenses
Claimants should limit the amount of out-of-pocket expenses. Ideally, expenses should be paid by the AUO through pre-approved channels. In the event there is an out-of-pocket expense, the claimant should submit eligible expenses for reimbursed through the following channels:

Sessional lecturers: complete an Expense Claim Form.
All other instructors: submit expenses through Concur, the University’s online system for claims.
Please provide a detailed description of proposed activity/guest speaker/equipment (no more than 200 words, including date(s) and location(s) of activities, or names and bios of speakers).
Please provide a rationale for how this activity contributes to ARTS 130 or ARTS 140 learning outcomes (no more than 200 words).
Please provide a detailed proposed budget (maximum of $500 per section).
I have reviewed the university expense guidelines to ensure proposed expenses are eligible.