We know that students are busy people and sometimes things just come up. While we expect you to attend all interviews, if you have a valid interview conflict we’ll do our best to work with you to find a solution.
Some examples of valid interview conflicts are:
- Scheduled midterms/exams
- Mandatory medical appointments
- Conflicting interview times
- Personal/family emergencies
- Important academic/professional events
- UW interview site is different from your home campus (applies to Architecture and Architectural Engineering students only)
All interview conflicts are assessed on a case-by-case basis and may require documentation to support your case. If you think you have a valid individual interview conflict, we expect you to follow the steps below to keep us informed and determine the best course of action.
Please note that while we do our best to work with the employer to resolve your conflict, employers may not always be able to accommodate your request. If this occurs, you may be removed from further consideration for the job.
Individual interview conflicts
If your interview is today and you have an emergency:
Call 519-888-4026 for assistance. Do not send a message in WaterlooWorks.
If you are an Architecture or Architectural Engineering student:
If your UW interview site is different from your home campus, you can skip straight to Step 3 to request a location accommodation by submitting the appropriate interview conflict form.
For all other interview conflict scenarios:
|Step 1: Do not contact employers||Do not contact employers to re-arrange interview times or dates! That’s what we’re here for.|
|Step 2: Try to switch time slots with another student||Try to switch time slots with another candidate listed on the interview schedule in WaterlooWorks by following these steps:
|Step 3: Submit an interview conflict form if you can't find another student to switch with, or if you are an Architecture or Architectural Engineering student||If you can’t find another student to switch with:
Note: If you have questions about a scheduled interview or interview conflict, click the "Send a message" button in WaterlooWorks and select "Interviews" as the category. This will direct your message to one of our interview coordinators.
Group interview conflicts
If you have multiple interviews scheduled at the same time and one (or more) of them is a group interview, you may choose to attend the one you’re more interested in. Please follow the steps below:
|Step 1||Submit the appropriate interview conflict form.|
|Step 2||Attend other interviews as usual.|
If you have questions about a scheduled group interview or group interview conflict, click the "Send a message" button in WaterlooWorks and select "Interviews" as the category. This will direct your message to one of our interview coordinators.
To submit the appropriate interview conflict form for your situation, follow the steps below:
- Visit WaterlooWorks > Submit a Form > Pre- and Post-Interview Support > Select the appropriate sub-category for your situation:
- “Interview conflict – another student agreed to switch times”
- “Interview conflict – unable to switch times with another student”
- "Interview location accommodation required – interview at UW interview site other than my home campus (for Architectural Engineering and Architecture students)"
- Complete and submit the form with as many details as possible.
- For tips on how to submit/edit forms on WaterlooWorks, visit WaterlooWorks Help.
If you have questions about a scheduled interview or interview conflict, click the "Send a message" button in WaterlooWorks and select "Interviews" as the category. This will direct your message to one of our interview coordinators.
When you agreed to our WaterlooWorks Terms and Conditions, you agreed to attend all interviews for jobs that you applied for in WaterlooWorks. This not only protects your reputation with the company, but also allows you to learn about the position, establish a relationship and contribute to a positive experience for that employer who took time out of their day to get to know you and other Waterloo co-op students.
If you miss an interview, we’ll contact you and ask you to write a letter explaining the circumstances that caused you to miss your interview. Regardless of your reasoning for missing an interview, it’s polite and professional to explain the circumstances and thank the hiring company for giving you the opportunity to meet. This can help to establish a relationship with an employer, and may even open the door to a second chance or other opportunities.
If you miss multiple interviews, you could receive a consequence (assessed on a case-by-case basis). If this is the case, you will still be able to arrange your own job for co-op credit, receive support from your co-op advisor and access resources through the Centre for Career Action.
In the future, if you think you might need to miss an interview you can follow the instructions above to see what is possible for your situation. If your interview is today and you have an emergency, call 519-888-4026 for assistance (do not send a message in WaterlooWorks). In addition, if you’re feeling overwhelmed with your interview schedule, you can request relief from one or more of your upcoming interviews.
Other important information for interviews
Please click below for additional important information and resources that you may need to know for interviews.