Required documents and how to send them

Once you've applied, you'll need to submit documents so that we can review your application and make an admission decision.

Ontario high school students

All other applicants (OUAC 105 application)

Additional information is required from some students

Uploading unofficial transcripts

Once you've received your Waterloo ID number you can upload your transcripts using Quest, our online student information system. Transcripts will not be accepted via email.

  • Your unofficial school transcripts must be saved as a PDF. The maximum file size is 3MB. The transcript must be legible when the document is viewed at 100% sizing.
  • Keep the file name short and use letters and numbers only. Do not use brackets (), question marks (?), quotation marks ("), or any special characters (&, $, %) in the file name.

Do you need to upload additional transcripts or did you incorrectly upload a document?

You can upload documents once a day. You may not upload documents between 12 and 1 a.m. Eastern Time. Once a transcript had been added successfully to your file, the "date last received" field will be updated. After 24 hours, the upload link will reappear allowing you to submit new grade information, e.g., transcripts.

Uploading a document again will not replace what has already been submitted. After uploading, the upload button will appear again to enable you to upload new grade information.  

How to submit official documents?

Electronic documents

Documents received electronically through an external transcript service (such as MyCredsTM, Parchment) or an external examination agency will be considered official. 

*NEW* Waterloo is a registered organization with MyCredsTM. When sending transcripts through the MyCredsTM portal, please select "send my documents to a registered organization". Do not select "generate a link to my documents". 

Documents received via email are not considered official.

Paper documents

A paper document is considered official only if it is received by the University of Waterloo in a sealed envelope from the issuing institution or external examinations agency.

If you're sending documents by courier, the documents must be in a sealed envelope within the courier package. All transcript information is confidential, and envelopes must not be opened by the applicant. Photocopied, scanned, and faxed transcripts are not official.


Translated/notarized documents

Notarized documents must be sent directly to Waterloo from a notary public in a signed/sealed envelope in order to be considered official. Any document that is not in English must be accompanied by an English translation and an affidavit stating the contents of the translation are a true representation of the contents of the original document.

The affidavit must come from the person who translated the document(s). University of Waterloo officials can accept only translations produced by a certified translator whose certification can be confirmed by a stamp or a membership number of a professional translation association. Translations by family members or friends are not acceptable.

Transcripts issued by institutions within Canada do not require a translation.

Important notes

All documents and transcripts submitted to Waterloo become the property of the University and will not be returned.

International transcripts may need to be verified by World Education Services Canada as part of the admission process. We'll provide details once you apply.

All transcripts/documents will be verified for authenticity. If evidence of misrepresentation or fraudulent or falsified documentation is found, the penalty is severe. The University of Waterloo reserves the right to revoke any offer of admission, residence, and/or financial support.

We may disclose evidence of any misrepresentation, fraudulent or falsified documentation to all Canadian universities, to Citizenship and Immigration Canada, and to law enforcement personnel when appropriate.

University of Waterloo mailing address

Office of the Registrar
University of Waterloo
200 University Ave W
Waterloo ON   N2L 3G1 CANADA

To top