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Sending your documents

Official documents, such as transcripts and English language test results, must be sent directly to the University by the issuing institution or testing authority.

All transcripts, degree certificates, test scores, and diplomas submitted as part of the admissions process become the property of the University and cannot be returned.

In order for us to make an admission decision, all documents must arrive by the deadline. We can use unofficial uploaded documents to assess your application. If you receive an offer of admission, additional documents may be required. Your conditional offer of admission will provide details.  


Ontario high school students (OUAC 101 application)​

If you’re currently enrolled in an Ontario high school, no action is required. Your school will send us your grades automatically.

For any night school, correspondence, or summer school courses, arrange for your school to send them to the Ontario Universities' Application Centre as soon as your mid-term and/or final grades are available.

If you have also attended high school outside of Ontario, please see below for instructions specific to that system of study.


All other students (OUAC 105 application)

You'll need to arrange for your transcripts and English language test scores (if applicable) to be sent to Waterloo's Office of the Registrar by the document deadline


We can use unofficial documents to review your application

We can use unofficial transcripts to assess your application. Once you have received your Waterloo ID number, you'll be able to upload your unofficial school transcripts using Quest.

If you are a current Ontario high school student or a CEGEP student, your school will send us your grades automatically. You do not need to upload your high school transcript.  

If you attend a high school outside of Ontario, have been out of high school for at least one year, or have attended college or university, you can upload your transcripts using Quest. 

  • Your unofficial school transcripts must be saved as a PDF. The maximum file size is 1.5 MB. The transcript must be legible when the document is viewed at 100% sizing.
  • Keep the file name short and use letters and numbers only. Do not use brackets (), question marks (?), quotation marks ("), or any special characters (&, $, %) in the file name.
  • Only one PDF transcript per institution can be uploaded. Additional school transcripts or new grade information can be emailed (myapplication@uwaterloo.ca) or mailed.

We need official transcripts if you’re admitted

All official documents, including transcripts, exam/board results, and English language test results, must be sent directly to the Office of the Registrar by the issuing institution or testing authority.

Transcripts must be sent directly from your school to Waterloo in order to meet your conditions. Uploaded, emailed, or faxed documents will not be acceptable for meeting the conditions on your Offer of Admission.

If you send your documents by courier, documents must be in the original sealed envelope from your school/testing authority within the courier package.

Translated/notarized documents

Notarized documents must be sent directly to Waterloo from a notary public in a signed/sealed envelope in order to be considered official. 

Any document that is not in English must be accompanied by

  • an English translation and
  • an affidavit stating the contents of the translation are a true representation of the contents of the original document.
    • The affidavit must come from the person who translated the document(s). University of Waterloo officials can accept only translations produced by a certified translator whose certification can be confirmed by a stamp or a membership number of a professional translation association. Translations by family members or friends are not acceptable. 

University of Waterloo mailing address

Office of the Registrar
University of Waterloo
200 University Ave W
Waterloo ON   N2L 3G1 CANADA

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