Official documents, such as transcripts and English language test results, must be sent directly to the University by the issuing institution or testing authority.
All transcripts, degree certificates, test scores, and diplomas submitted as part of the admissions process become the property of the University and cannot be returned.
In order for us to make an admission decision, all documents must arrive by the deadline. We can use unofficial uploaded documents to assess your application. If you receive an offer of admission, additional documents may be required. Your conditional offer of admission will provide details.
If you’re currently enrolled in an Ontario high school, no action is required. Your school will send us your grades automatically.
For any night school, correspondence, or summer school courses, arrange for your school to send them to the Ontario Universities' Application Centre as soon as your mid-term and/or final grades are available.
If you have also attended high school outside of Ontario, please see below for instructions specific to that system of study.
All other students (OUAC 105 application)
You'll need to arrange for your transcripts and English language test scores (if applicable) to be sent to Waterloo's Office of the Registrar by the document deadline.
Students from Canadian provinces other than Ontario
Alberta, British Columbia, Saskatchewan, Yukon, and NWT
If you’re currently attending high school, your provincial transcripts do not provide us with interim grades for courses you're currently taking. Please provide an official or unofficial report card with your mid-term final grades and the courses in which you're enrolled.
All other Canadian provinces
Most provincial Ministry of Education transcripts do not include mid-term grades. Please have your high school send us an official or unofficial report card which includes your winter mid-term grades as soon as they’re available in order for your application to be reviewed for admission.
- No action is required for your CEGEP grades – your school will send them to us automatically.
- If you have applied to an Engineering program, please arrange to have your high school send your Grade 11 transcript directly to the Office of the Registrar.
Students from outside Canada
- Arrange for us to receive official English-language copies of your academic documentation, including predicted and/or mid-term grades as soon as they are available and no later than early April.
- You can upload your unofficial documents in Quest.
- Make arrangements for English language testing, if necessary, and send results by the deadline.
- If math is required for admission to your program of interest at Waterloo, you must submit your senior mathematics course descriptions for evaluation unless you're completing high school in one of the following systems or countries.
- American system
- Cambridge Pre-U
- Chinese system
- French Baccalaureate
- Indian system
Students from China
High school students from China
If you receive an offer of admission to Waterloo, you’ll be required to submit your final Chinese Upper Middle School transcript and graduation diploma for verification by China Credentials Verification (CHESICC-Parchment Portal Service).
College and university students from China
If you receive an offer of admission to Waterloo, you’ll be required to submit
- your final Chinese Upper Middle School transcript and graduation diploma
- your Chinese National University Entrance Examination (Gao Kao) results, and
- any post-secondary transcripts for verification by China Academic Degrees and Graduate Education Development Centre (CDGDC) or China Credentials Verification (CHESICC-Parchment Portal Service).
We reserve the right to withdraw your offer of admission if there is a discrepancy between the documents originally submitted and the official final results submitted to CDGDC or CHESICC for authentication and verification.
Students from India
Please arrange for your Grade 10 board examination results and Grade 12 predicted examination results to be sent to the Office of the Registrar.
If you receive an offer of admission to Waterloo, we will also require your official Grade 12 board examination results.
College/university transfer students
Arrange for your high school or Ministry of Education to send us your official final high school transcript.
Arrange for each college or university you've attended to send us an official transcript of your completed and current courses as soon as the transcript is available.
Submit detailed course syllabi for all courses you've completed or are in the process of completing to be considered for transfer credits.
If you've taken a break in your studies, we may require an outline of your activities and/or résumé/CV.
If you have previously attended college or university, you are not considered a mature student for admission purposes. You will need to meet the regular admission requirements.
For admission purposes, Waterloo’s definition of a mature student varies by program. In all cases, it is not defined by your age but by the level of your academic background and number of years since you last attended high school. All programs require that you have a minimum number of specific Ontario Grade 12 U and/or M courses (or equivalents) in addition to meeting their definition of a mature student.
We can use unofficial transcripts to assess your application. Once you have received your Waterloo ID number, you'll be able to upload your unofficial school transcripts using Quest.
If you are a current Ontario high school student or a CEGEP student, your school will send us your grades automatically. You do not need to upload your high school transcript.
If you attend a high school outside of Ontario, have been out of high school for at least one year, or have attended college or university, you can upload your transcripts using Quest.
- Your unofficial school transcripts must be saved as a PDF. The maximum file size is 1.5 MB. The transcript must be legible when the document is viewed at 100% sizing.
- Keep the file name short and use letters and numbers only. Do not use brackets (), question marks (?), quotation marks ("), or any special characters (&, $, %) in the file name.
- Only one PDF transcript per institution can be uploaded. Additional school transcripts or new grade information can be emailed (firstname.lastname@example.org) or mailed.
You can upload your transcripts using Quest, our online student information system.
Email your transcript
- Send it to email@example.com with the transcript as a PDF attachment
- Use the subject line: New version of transcript
- Include your 8-digit Waterloo ID #
Did you upload an incorrect transcript or document?
If you uploaded an incorrect transcript (e.g., a certificate or diploma without grades instead of a transcript with grades), send a PDF of the document to firstname.lastname@example.org and include the following information.
Subject: Incorrect Document Upload
In the email:
Waterloo ID Number: [your 8-digit Waterloo ID#]
Document Incorrectly Uploaded: [e.g. transcript for school X]
Date of Upload: [e.g. February 26, 2019]
We need official transcripts if you’re admitted
All official documents, including transcripts, exam/board results, and English language test results, must be sent directly to the Office of the Registrar by the issuing institution or testing authority.
Transcripts must be sent directly from your school to Waterloo in order to meet your conditions. Uploaded, emailed, or faxed documents will not be acceptable for meeting the conditions on your Offer of Admission.
If you send your documents by courier, documents must be in the original sealed envelope from your school/testing authority within the courier package.
Notarized documents must be sent directly to Waterloo from a notary public in a signed/sealed envelope in order to be considered official.
Any document that is not in English must be accompanied by
- an English translation and
- an affidavit stating the contents of the translation are a true representation of the contents of the original document.
- The affidavit must come from the person who translated the document(s). University of Waterloo officials can accept only translations produced by a certified translator whose certification can be confirmed by a stamp or a membership number of a professional translation association. Translations by family members or friends are not acceptable.
Office of the Registrar
University of Waterloo
200 University Ave W
Waterloo ON N2L 3G1 CANADA