Conditional Admission to Pharmacy (CAP) supplementary information

Log in to your Waterloo applicant portal

You'll use the portal to

  • view your application status,
  • submit your supplementary information forms,
  • upload and check the status of your transcripts and other documents,
  • provide contact information for your referees (and check that their references have been submitted), and
  • review your contact information.

IMPORTANT: Please ensure your email address is current in the applicant portal. All communications will be sent to you by email.

If you require assistance with your applicant portal account, please email myapplication@uwaterloo.ca or call 519-888-4567, ext. 43106.

Important deadlines

Please visit the Conditional Admission to Pharmacy (CAP) web page to review important deadlines in the application process.

1. CAP supplementary information forms

When you log in to the Waterloo applicant portal, you'll see a series of forms which are required for admission.

The CAP reference form must be submitted in order for your two referees to receive their reference request email. Please submit your reference contact information well in advance of the documents deadline to give your references ample time to meet the deadline.

Log in to the applicant portal and complete the items listed in your application checklist. 

2. Reference letters

Your references must be submitted through our secure email system. Letters that are mailed or emailed to the Registrar’s Office are NOT acceptable.

The CAP section of the AIF requires that you provide the names and contact information for TWO references.

  1. Academic reference – from a teacher, guidance counsellor, school principal or professor
  2. Employer reference – from a past or current employer or volunteer agency

References from a relative are NOT acceptable.

When you complete the CAP section of the AIF, both your references will receive an email from Waterloo (normally within 3 business days) that will direct them to a secure online form that must be submitted by them by the reference deadline. Your reference will receive a confirmation email after they have submitted the form (normally within 3 business days).

It is your responsibility to ensure the correct spelling of both of your references’ email addresses, otherwise technical delays may negatively affect your application.

If you provided the correct email address and your referee does not receive their email from Waterloo within 3 business days, please contact the Registrar’s Office at sci.admission@uwaterloo.ca, and include your full name, Waterloo applicant number (available in the portal), the name of your reference and their correct email address. A duplicate email will be sent out.

When a reference letter has been received, the application checklist in your portal will be updated to show its receipt (normally within 3 business days).

3. Transcripts

Once you've applied, you may need to submit documents so that we can review your application and make an admission decision. Learn about required documents and how to submit them.

4. English language requirements

English is the language of instruction at the University of Waterloo. Success in our programs requires a high level of English language proficiency.

You may need to submit an English language test score if your first language is not English. Please visit our English language requirements page for details.

5. Offers of admission

CAP admission decisions will be emailed to all candidates by mid-May. CAP Offers of Admission must be accepted by midnight ET on June 2, 2025.

If you're admitted to CAP status, you'll receive two individual Offers of Admission — one to the Honours Science, Biology, or Biomedical Sciences program and one for Conditional Admission to Pharmacy status. You must accept both offers of admission.

Contact information

The School of Pharmacy’s CAP website will provide you with further information about CAP status at Waterloo, eligibility criteria, important dates, virtual information sessions, and brochures.

If you have some questions along the way, please feel free to reach out to us.

Please include your full name and Waterloo application number in all communications.