Quest is Waterloo’s student information system, and the portal through which you will view your application status, submit your Admission Information Form, upload and check the receipt of your transcripts and other documents, check the receipt of your reference letters, and update your contact information. If you haven't already, you'll need to create your Waterloo username and password before logging into Quest.
IMPORTANT: Please ensure your email address is up-to-date on Quest. The majority of our communications to you will be via email.
If you require assistance with your Quest account, or if you receive an error message when using your username and/or password, please email firstname.lastname@example.org or call 519-888-4567, ext. 42268.
Due by February 16, 2024
- CAP Admission Information Form (AIF)
- High school transcripts indicating midterm or predicted grades (students outside Ontario)
- English language test scores (if applicable)
Due by March 5, 2024
- 2 online letters of reference
- Casper and Duet
Due by April 1, 2024
- Virtual Interview deadline (only for applicants invited to complete the virtual interview)
Due by August 5, 2024
- Official high school transcripts indicating final grades and graduation (students outside Ontario)
- Official IB diploma results and AP exam results (if applicable)
The CAP AIF must be submitted in order for your two references to receive the link to the online reference form. Please submit your AIF well in advance of the February 16, 2024 deadline, to give your references ample time to meet their March 5, 2024 deadline for submission of the reference form.
There is a list of questions as well as step-by-step instructions on how to access, fill out and submit your AIF and supporting documents you can consult to help you with this process.
Log in to your Quest account. Select the Admission Information Form tile:
Once you have read the instructions on the Welcome page, complete all of the questions on the following three tabs:
- About You – Part A (common to both your Science and CAP applications)
- About You – Part B (common to both your Science and CAP applications)
The Save - Page in Progress button is available if you wish to go back to your answers and modify them. NOTE: The Admissions Committee cannot see your answers until you have pressed the Submit - Page Finished button:
NOTE: You must press Submit for all three pages: About You – Part A, About You – Part B and CAP. If any of the three pages remains in Saved status, the Admissions Committee cannot review your AIF.
IMPORTANT: Once you press the Submit – Page Finished button, you cannot make amendments to your AIF. Please ensure that all of the information on your AIF is correct before submitting the form.
If you made a significant error in your AIF (for example, you entered the wrong email address for one of your references), you should forward this information to email@example.com. Information such as corrections to spelling/grammar and dates will NOT be updated—it is your responsibility to ensure the accuracy of all information on your AIF before submitting the form.
Your references must be submitted through the secure online reference system. Letters that are mailed or emailed to the Registrar’s Office are NOT acceptable.
The CAP tab on your AIF will require that you provide the names and contact information for TWO references:
- Academic reference – from a teacher, guidance counsellor, school principal or professor
- Employer reference – from a past or current employer or volunteer agency
References from a relative are NOT acceptable.
When you first access your CAP tab, you will see only one row for one reference. Click the Plus (+) button to add a second row, and fill in the second reference’s contact information.
When you press the Submit – Page Finished button on the CAP page, both of your references will receive an email from Waterloo (normally within 3 business days) that will direct them to a secure online form that must be submitted by them by March 5, 2024. Your references will receive a confirmation email after they have submitted the form (normally by the following business day), and will be provided with an electronic copy of their letter.
It is your responsibility to ensure the correct spelling of both of your references’ email addresses on the AIF, otherwise technical delays may negatively affect your application.
If you indicated the correct email address on your AIF and your referee does not receive their email from Waterloo within 3 business days of your AIF submission, please contact the Registrar’s Office at firstname.lastname@example.org, and include your full name, Waterloo ID, the name of your reference and their correct email address. A duplicate email will be sent out.
When a reference letter has been received, the Documents section of your Quest account will be updated to show its receipt (normally the following business day).
If you are a student outside Ontario, a high school transcript with your mid-term grades or predicted grades must be received by the Registrar’s Office by February 16, 2024.
Ontario high school students – your guidance office will automatically forward your grades to the University of Waterloo.
Out-of-province and international students – an interim transcript will be required to support your application. You need only submit one copy of your transcript to the University of Waterloo, and we will ensure it is added to both your Science and your CAP applications. If you receive an offer of admission, then an official, final transcript, as well as official IB diploma results or AP exam results (if applicable) will also be required after your school year has ended and you have graduated with your diploma.
There are two ways to send your transcript to Waterloo
Request your high school and/or examination board to mail your official transcript to the Registrar’s Office at the following address.
University of Waterloo
200 University Avenue West
Waterloo, ON N2L 3G1
Upload an unofficial copy of your interim transcript to your Quest account.
You can confirm the receipt of your academic transcripts in the Documents section of your Quest account.
If the last 4 years of your education have NOT been taught COMPLETELY in English, you must provide a score from an acceptable test of English proficiency. Waterloo’s English language requirements and required scores are listed on the admissions website.
NOTE: If you were educated in English in a country outside of Canada, you may be asked to provide evidence of the language of instruction at that institution.
FRANCOPHONE CANADIANS: If you are a Francophone Canadian citizen and the last 4 years of your education have included French instruction in Canada, you are exempt from submitting an English language test score.
You can confirm the receipt of your English language test scores in the Test Summary section of your Quest account.
CAP admission decisions will be emailed to all candidates by May 9, 2024. CAP Offers of Admission must be accepted by June 3, 2024.
NOTE: If you're admitted to CAP status, you'll receive two individual Offers of Admission — one to the Honours Science, Biology or Biomedical Sciences program for September 2024, and one for Conditional Admission to Pharmacy status.
The School of Pharmacy’s CAP website will provide you with further information about CAP status at Waterloo, eligibility criteria, important dates, virtual information sessions, and brochures.
If you have any questions along the way, please feel free to reach out to our admissions team
- CAP status and PharmD program information: email@example.com
- Admission requirements: Contact the admissions office at firstname.lastname@example.org
- Technical support - AIF and online reference form: email@example.com
- Technical support - Quest account and login: firstname.lastname@example.org
Please include your full name and Waterloo ID number (e.g., 210xxxxx) in all communications.