COVID-19 updates for co-op students

  • Learn about changes to the Spring 2020, Fall 2020, Winter 2021 and Spring 2021 work terms, including: 
    • Flexible pathways in place to help you complete your work term
    • Updated hiring and interview procedures
    • Current University travel policies and remote work guidelines
    • Resources to help you search for work in light of the current climate
  • Have you been asked to work remotely? We've put together six great tips to help you navigate this transition as a co-op student.
  • For other campus-wide announcements, visit the University's COVID-19 website.

Process for getting your USA J-1 (intern) visa

Update on USA visa restrictions due to COVID-19

On June 22, 2020, the US Government extended and expanded on previously-issued immigration restrictions to freeze several visa classes until the end of 2020, including the J-class visa. As this is a fluid situation with several implications and interpretations, we will continue to monitor advisories and seek counsel to determine what the impact may be to future work terms. We will update students and employers as we learn more.

As always, please continue monitoring the continue monitoring the Spring 2020 and Fall 2020 work term webpages for the most up-to-date information.

Student process

  1. You secure employment.
  2. A visa sponsor is chosen. The selection of a sponsor is determined by who will be paying for the work permit.
  3. J-1 Visa Application is completed.
  4. Sponsor agency processes the application, training plan, and fee. This process takes 3-8 weeks.
  5. The sponsor issues DS-2019.
  6. Complete your online pre-departure training in LEARN
  7. If you're Canadian, please follow steps 8-12.  If you're non-Canadian, follow steps 13-17.
  8. SEVIS Fee was paid by your visa sponsor.
  9. Travel to USA.
  10. Possession of DS-2019 allows Canadian students to obtain J-1 Visa status at U.S. customs. At the customs desk, you must present:
  • Valid Canadian passport
  • DS-2019 Form
  • Proof of SEVIS payment
  • Proof of funds ($3,000 or more)- personal bank statement, visa statement showing credit limit available, letter from parents showing support)

It's a good idea to also have with you:

  • Your updated résumé
  • Transcript-unofficial
  • Offer letter from host organization
  • Copy of the signed training plan
  1. You obtain I-94 (arrival/departure record) at US customs.
  2. Once you have arrived in the USA, contact your sponsor agency and CE to inform them of your arrival. Ensure you include your USA address and phone number.
  3. SEVIS Fee was paid by your Visa Sponsor. Please take the receipt to your US consulate appointment.
  4. Attend your visa appointment at US consulate in Toronto. Be sure to have the following ready for your Visa appointment:
  • Appointment letter
  • Confirmation page of the DS-160 application
  • Valid Passport (valid for up to 6 months after intended stay)
  • Certificate of Eligibility for Exchange Visitor Status (DS-2019)
  • Proof of payment for appointment (ScotiaBank)
  • Proof of SEVIS Payment (Receipt)
  • Copy of Training/Internship Placement Plan (DS-7002)
  • One 2X2 photograph if you were unsuccessful in downloading during the application process
  • If applicable, criminal/court records
  1. Travel to the USA.
  2. At US customs, present passport with Visa stamp, DS-2019, training plan and obtain I-94 card.
  3. Once you have arrived in the USA, contact your sponsor agency and CE to inform them of your arrival. Ensure you include your USA address and phone number.

Employer process

  1. Once you secure employment, the employer is asked to clarify the following with the student:
  • Start date
  • End date
  • Salary
  • Who pays for work permit and SEVIS
  • Who pays relocation costs (travel, initial housing)
  1. Employer completes the training plan, which is signed by the employer and sent to sponsor. Once it's approved, the sponsor will send it to you for signature.