- Matching system
- First interview cycle: Procedures for matched students
- Continuous interview cycles: Procedures for matched students
- No job at start of work term?
First interview cycle job ranking consultation
Should you wish to discuss a job or an employer anytime before, during, or after the interview period, be sure to consult with the appropriate student advisor using the 'Send A Message' button in WaterlooWorks or by phone.
How to rank employers
You can rank an interviewed job in WaterlooWorks on the ranking open date. Don’t attempt to rank prior to this date.
Check the important dates calendar for ranking deadlines.
Your ranking page will have one of the following listed beside each job on your ranking form in WaterlooWorks:
- Offer (you can have this job, if you rank it as a “1”)
- Ranked (employer has ranked you, but not with “offer”)
- Not ranked (the employer has not ranked you; you may not assign a rank to this job)
You must rank all jobs for which you received an offer or ranking. If you don't rank a job, WaterlooWorks will apply a rank of “10.”
- Once per term, students can choose not to rank a job they were ranked for without going through the sign-off process
- Students will have to provide a reason for not ranking which may be shared with the employer through CECA staff members
- To use the no rank, you must select 'Not Interested' on the ranking form
- If the ranking process is complete and a student was matched with a job they still must take that job
Possible scenarios to consider:
- You have been ranked, but don’t have any offers:
- for the highest probability of being employed, rank all jobs with a “1”
- You have one or more job offers:
- to secure employment with your preferred job, rank only that offer with a “1”
- You have a combination of job offers and ranks:
- to secure employment, rank one of your offers “1”
- For a higher probability of being matched with your preferred job when it’s not an offer, rank it “1”, and then rank all other jobs with numbers that indicate your preferences (this strategy may not result in a job match)
Submitting a ranking of "10" for any job does not prevent you from being matched with that job
- Employer and student ranking numbers are summed for each job. Any jobs you leave blank are automatically assigned a value of “10.”
- A random number is assigned to each job ranking combination.
- The algorithm looks for the lowest sum (“1” + “1” = 2), with the lowest random number. If both you and the job are still available, you’re then assigned to that job and the number of available openings for that job is reduced by one.
- The matching algorithm then continues to look for the next lowest sum with the lowest random number, and so on, until all potential matches take place.
Missing employer rankings
- If you had an interview for a job and it doesn’t appear in your rankings section in WaterlooWorks after the ranking open date, then the employer hasn’t submitted their rankings.
- Check WaterlooWorks again before the ranking close date and time to see if the rankings were submitted later.
- If the employer does not submit rankings in time for the match, the employer could activate those rankings in the next or a later interview cycle.
If the employer you ranked 1 cancels the job
Occasionally, employers cancel positions after you’ve submitted your rankings.
One of the jobs cancelled might be your first choice. If this happens to you, and you have no other first choice rankings, Co-operative Education will contact you by email. If you can’t be reached in time, the match will proceed as is.
Statistics from past terms show that 90 per cent of students and employers matched receive their first or second choices.
If your job is cancelled after you’re matched with an employer, contact Co-operative Education immediately. We’ll make every effort to find another job for you.
Obligation to accept job if matched
You’re obligated to accept the job you’re matched with through WaterlooWorks. Refusal to accept the job normally results in the removal of your access to WaterlooWorks for the current and upcoming recruitment terms.
How to check if you’ve been matched
- WaterlooWorks will be updated as of 11:00 a.m. (4:00 p.m. for the first interview cycle match) on the match results dates shown on the important dates calendar.
- If you’re matched with a job, you’ll receive an email on the same day as the match from Co-operative Education about job-specific employment information.
- There will be a link to your work-term record in WaterlooWorks right on your dashboard with details of your upcoming work term
- Contact your employer immediately to confirm your employment arrangements. Review the guidelines of what to do after a job match.
Matched? Confirm job with employer immediately
If you’re matched with a job in the first interview cycle, click to view the work-term record right from your WaterlooWorks dashboard. The 'Employment Details' tab may have information from your new employer, alternatively, contact the person in the 'Work-term details' section for confirmation.
Employment information meetings with your student advisor
If you receive a first interview cycle job match and you’d like to talk with your student advisor about your future employer or work location, please contact them directly.
Once you're hired, the 'Work-term' section of your dashboard will populate with details of your upcoming work-term. Use the 'Send a message to my advisor' button to connect with your upcoming student advisor.
Direct job offer from employer
After an interview arranged through Co-operative Education, an employer might offer you the job directly. If this happens, please inform your student advisor immediately (or a career advisor if you’ve not yet had a work term).
All job offers and matches must be made through Co-operative Education and processed via WaterlooWorks. This is done so employers compete for students equally and to ensure fairness for both employers and other students.
Scheduled interviews following a job match
Once a job match is shown on WaterlooWorks, don’t attend any additional employer interviews that have been scheduled for you, including those on the same day as your job match.
Where possible, alternate candidates will be contacted to take your place. In any event, Co-operative Education staff will inform interviewers that you’re no longer available.
Not matched? Continue with job search
If you’re without a job after the first interview cycle ends, continue applying to jobs and attending employer interviews.
After a match:
- You still need to rank the jobs for which you’re interviewed.
- Job matches for some jobs may not be available until a later interview cycle, depending on when the employer submits their rankings.
- Check important dates calendar for ranking and match dates.
- Review job postings in continuous interview cycles.
Matched? Confirm job with employer immediately
If you’re matched with a job in a continuous interview cycle, look up the employment information in your term card on JobMine, to contact your employer for confirmation.
Timing of rankings and job matches (unless otherwise noted)
- Employer rankings due at 8:00 p.m., Tuesdays and Thursdays, to be included in next day's match
- Student rankings due at 9:00 a.m. match days (Wednesdays and Fridays)
- Job matches take place on Wednesdays and Fridays at 10:00 a.m.
- Follow the same ranking procedures as in the first interview cycle.
Direct job offer from employer
Following an interview arranged through Co-operative Education, an employer may offer you a job directly. Even though you may want to accept this position, the offer must be made through Co-operative education.
Should you be offered a job directly, ask the employer to contact Co-operative Education immediately.
Interviews after a job match
Once matched with a job, don’t attend any additional interviews. Co-operative Education will inform interviewers that you’re no longer available. Where possible, arrangements will be made for alternate candidates to take your place.
If you’re without a co-op job by the time your work term has been scheduled to begin, you will be contacted by Co-operative Education regarding your employment status. Please ensure your contact information is up-to-date in WatIAM and Quest.
Note: The following section does not apply to Pharmacy students
- Continue to watch WaterlooWorks for any postings, notices, or advice. Job postings will continue until there are no longer 12 weeks available in your scheduled work term. You’ll be contacted by Co-operative Education if any job openings develop through Co-operative Education.
- Ensure you are prepared to take phone calls and receive voice mail messages directly from employers. Note that interviews at this stage will likely take place off-campus.
Start looking for a job on your own:
- Explore the Centre for Career Action website. Under ‘Resources’ à ‘Career-related websites’ you will find links to job listings and other employment-related websites.
- In WaterlooWorks and elsewhere, look for part-time job opportunities. Sometimes students are able to convert part-time work into a full-time job opportunity that could potentially be approved for work term credit.
- Read the Work search module from CareerHub. In this module (located in ‘Marketing yourself’) you will find comprehensive information and guidance on key job search strategies, including:
- the how-to’s of the #1 job search tool: networking (with family, friends, and beyond)
- developing an overall plan of action
- crafting and presenting an effective self-introduction
- researching and contacting hiring managers
- how to uncover job openings via business expansion announcements and news
- Register with your local Department of Employment and Social Development Canada office for general employment opportunities.
- Book a Work Search appointment with a career advisor in the Centre for Career Action to ensure you are exploring all your options.
- If you have any questions concerning leads or potential opportunities, contact your student advisor.