Updated May 12 2020.
As the COVID-19 situation evolves, we are continuing to work with faculty and campus partners to help you complete your work term and stay on track to fulfill your degree requirements. Please continue to check this page for updates leading up to your Fall 2020 work term.
If you have any questions or concerns, please send a message to your co-op advisor via WaterlooWorks.
Note: These changes are in place only for the Fall 2020 work term in response to the COVID-19 pandemic and will be reviewed each term until no longer required.
Learn more about:
We know the Fall 2020 work term will likely present unique challenges for you and your employer. To address that, we’ve developed a number of flexible pathways to help you complete your work term.
Note: If you are a Pharmacy student, please reach out to your program coordinator to learn about the flexible pathways available to you.
1) A REDUCTION IN THE NUMBER OF WORK TERMS REQUIRED TO GRADUATE FOR STUDENTS UNABLE TO OBTAIN A CO-OP CREDIT
Across all programs (except Pharmacy and GBDA), for any student unable to obtain a co-op credit for a Spring and/or Fall 2020 work term, the minimum number of work terms required by the program will be reduced by one (with a minimum of three work terms in undergraduate programs, and one in master’s degree programs that are supported by Co-operative Education).
Please note that the reduced number of work terms is not cumulative (i.e., if a student is unable to obtain a co-op credit for both for Spring AND Fall 2020, they are still only eligible for a reduction of one work term).
Only students who are unable to obtain a co-op credit in Spring and/or Fall 2020 will be considered for this reduced minimum.
For example, if you have six work terms scheduled in your sequence with a minimum of five work terms and are unable to obtain a co-op credit for the Spring or Fall 2020 work term, your new minimum is four work terms. Otherwise, the minimum remains five work terms. Please consult your academic program advisor for details.
Here's a visual to show you what that looks like for UNDERGRAD co-op students:
|Number of work terms in the sequence||Approved minimum||New minimum|
Here's a visual to show you what that looks like for GRAD co-op students who are enrolled in programs supported by Co-operative Education:
|Number of work terms in the sequence||Approved minimum||New minimum|
Programs are intentionally designed to balance course offerings, program requirements and job availability in each work term. A sequence change does impact all three to varying degrees in each program. For example, programs structure course offerings based on sequences and Co-operative Education works to develop jobs based on enrolment demands each term.
Given that, students should normally remain in their sequence as planned and should not move a scheduled work term to a future term. To address the impact of not earning a co-op credit due to COVID-19, programs have reduced the number of required work terms by one for those students who are unable to obtain a co-op credit in their Spring 2020 or Fall 2020 work term.
Where there is a need to consider an exception due to situations that include course offerings, eight-month work terms and other unique scenarios, a sequence change form can be submitted to your academic program advisor (or faculty co-op advisor, if you're a Math student) with a clear rationale to explain the extenuating circumstances. The Faculty and Co-operative Education will review the request for an exception together and inform the student of their decision. Please contact with your academic program advisor (or faculty co-op advisor, if you're a Math student) if you have any questions about the exception process.
Waterloo’s co-op program requires jobs to meet standard or flexible requirements in order to be granted co-op credit for your work term.
In order to graduate, undergraduate co-op students must complete a minimum of three standard work terms, plus 1-3 additional work terms that meet standard OR flexible work term criteria (depending on your academic program’s study/work sequence). All work terms for Graduate students must be standard work terms.
- Standard work terms: Work terms with a single employer/position that meets the standard work term criteria below.
- Flexible work terms: Work terms with a single or multiple employers/positions that together meet the flexible work term criteria below. Flexible work terms allow students to receive credit for a wider range of work experiences that don’t quite fit the standard requirements.
We know the Spring and Fall 2020 work terms may present unique challenges for students searching for work in light of COVID-19. That’s why we’ve increased our flexibility around our existing work term requirements to consider a wider variety of workplaces, positions and rates of pay for co-op credit.
If your position does NOT meet one or more aspects of the standard/flexible criteria below, please speak to your co-op advisor. We review each job opportunity on a case-by-case basis, so we may be able to make an exception depending on your situation and rationale.
|Standard work term||Flexible work term|
|Requirements||Existing||Spring and Fall 2020 only||Existing||Spring and Fall 2020 only|
|Job type||• Single employer/position
• Job must be related to your academic/ career goals
|• Increased flexibility in the types of jobs that will be approved for credit (employer type, job level, etc.)||• Single or multiple employers/positions (e.g., combining two part-time jobs)
• Rationale for how the job(s) will help you meet your career goals is required
|• You can combine 2+ positions that together support your professional goals, or help you develop transferable skills (e.g., 2+ part-time jobs)|
|Work term length||• Job must be 12-16 weeks||• Job must be 8-16 weeks (as long as you work at least 280 hours over the span of your work term)||• Job(s) must be 12-16 weeks (as long as you work at least 420 hours over the span of your work term)||• Job(s) must be 8-16 weeks (as long as you work at least 280 hours over the span of your work term)|
|Hours||• Job must be full-time (35-40 hours/week)||• Job can be full-time or part-time (as long as you work at least 280 hours over the span of your work term)||• Job(s) can be full-time or part-time (as long as you work at least 420 hours over the span of your work term)||• Job(s) can be full-time or part-time (as long as you work at least 280 hours over the span of your work term)|
|Pay||• Job must be paid at least minimum wage (or usual local minimum practice) for where the organization is located, OR
• Job must meet unpaid/underpaid guidelines
|• Job(s) must be paid at least minimum wage (or usual local minimum practice) for where the organization(s) are located, OR
• Job(s) must meet unpaid/underpaid guidelines
|Supervisor||• You must not be supervised by a family member (can work for a family business as long as your supervisor is not a family member).|
|Performance Evaluation||• Your supervisor/coordinator must submit a Student Performance Evaluation||• Your supervisor(s)/coordinator(s) must submit a Student Performance Evaluation (one per job)|
|Job location||• Spring and Fall 2020 work terms are required to be within Canada due to current University travel policies.
• You must follow our existing travel advisory policy to ensure that the location of your job complies with the University’s travel requirements for the safety and protection of UWaterloo students. Work terms outside of Canada are always assessed based on the level of risk published by Global Affairs Canada (GAC) travel advisories, in conjunction with any overall directives from our central University leadership.
Due to the current University travel policies, we are not processing or accepting AOJ forms for international or USA-based jobs for Fall 2020. We will be in touch with students if this changes.
That said, you can still search for AOJ opportunities that can be completed from within Canada! You can either find a job with a Canadian-based employer, or ask employers located outside Canada if you can be relocated to a Canadian office or work remotely from within Canada.
To help with your work search, we’ve increased our flexibility around standard and flexible Work Term Requirements for Fall 2020 to give co-op credit for a greater variety of workplaces, positions and rates of pay (see above).
If you’ve found a job that you would like to pursue for co-op credit:
- Speak with your co-op advisor
- Use the AOJ Canada form located in WaterlooWorks to submit any AOJ (for jobs that will be based in Canada – whether the employer is located in Canada or USA/international).
Any changes to PD course requirements will be communicated to you by your faculty.
In the absence of any updates from your faculty, your PD requirements remain the same, as outlined in your academic calendar. Please contact your academic program advisor (or faculty co-op advisor, if you're a Math student) if you have any questions about your PD requirements.
If work term report requirements are being reduced in your faculty, they will be communicated to you by your faculty.
In the absence of any updates from your faculty, your work term report requirements remain the same, as outlined in your academic calendar. Please contact your academic program advisor (or faculty co-op advisor, if you're a Math student) if you have any questions about your work term report requirements.
It’s important that you read job descriptions carefully and only apply to jobs that you would realistically take if your interview resulted in a match. With the current economic climate around the pandemic, it’s important that we preserve job opportunities and employer relationships to help as many students find employment as possible. Declining a job offer may result in lost opportunities for other co-op students in the future.
For Fall 2020, we will consider removing consequences for students who renege on a match (decline an accepted job offer) due to COVID-19 related health concerns. All reneges will be reviewed and standard consequences may apply. Please consult your co-op advisor if you have any questions.
Remember: you can now submit up to three “Not Interested” rankings per term to guarantee that you will not be matched with a job and/or prioritize other jobs of interest. If you decide against a job after attending an interview, consider using this option rather than reneging on a match.
All co-op interviews for the upcoming Fall 2020 work term will continue to be conducted remotely via phone or webcam. This decision follows the University’s closure of all academic buildings and the provincial government’s emergency orders.
This means that no campus facilities are available to be used for interviews, regardless of the interview type – you can proceed with your interviews remotely from a location where you feel safe.
Remote interview instructions:
- All students have been asked to complete a remote interview form in WaterlooWorks to let employers know how to reach you directly.
- All scheduled interviews in WaterlooWorks will show the method listed as “Phone” and the interview room listed as “Contact Direct.”
- If you are selected for an interview, more detailed instructions will be sent to you via WaterlooWorks.
- An employer may send you a video link directly if they prefer.
If you need help with your interview skills, please note that Centre for Career Action services continue to be available virtually.
In addition, if you have questions about a scheduled interview or interview conflict, click the "Send a message" button in WaterlooWorks and select "Interviews" as the category. This will direct your message to one of our interview coordinators who can help answer your questions.
Given Waterloo’s current stance around international travel and GAC’s listing of all countries as high risk, we are required to follow that direction and cannot currently approve work terms outside of Canada for credit for the Fall 2020 term.
Since we cannot confidently predict when this will change, students are advised to prioritize jobs that can be completed from Canada. Fall 2020 work terms with employers based outside of Canada, including an Arrange Own Job (AOJ), can still be approved for co-op credit if employers can relocate you to their Canadian office or allow you to legally work remotely from within Canada.
Of course, students can still choose to work outside Canada but will not receive a co-op credit from the University as this goes against the University’s current policies. To accommodate for situations such as this, we worked with the faculties to establish the flexible pathways above which allow for a reduction in the number of work terms required to graduate for students unable to obtain a co-op credit in Spring/Fall 2020.
If you will be working remotely from Canada:
- Your employer is expected to do their due diligence about the legality of remote work and investigate any inter-country restrictions (e.g., payroll, workplace insurance). Although rules vary by location, we’ve collected some key questions that employers should consider when hiring a remote worker from Canada. The University cannot consult or advise in any manner. If your employer has questions, they need to seek their own independent legal counsel.
- For students who are new to working remotely, we’ve put together some tips to help you navigate the transition.
The University continues to monitor GAC travel restrictions. If the University lifts this current travel ban and the GAC’s country-specific travel advisories are relaxed prior to the start of the Fall 2020 work term, we will be in touch with both students and employers.
If you’re searching for a Fall 2020 co-op job, you still have time – the last day to start work to receive co-op credit is November 2, 2020 for an 8-week work term.
To increase your chances of finding a job, here are some things you can do:
- Continue monitoring the Hire Waterloo Co-op, Hire Waterloo: Other, and External Job Boards in WaterlooWorks for new postings. Remember: jobs found in the Other and External job boards may be eligible for co-op credit under our adjusted work term requirements.
- Tap into your personal network: think about who you know (and who they might know) to see if anyone is hiring, and follow the arrange own job process.
- Check out the Centre for Career Action’s “Skill up this spring term” resource for tips on finding work in the current climate, including:
- Work search strategies
- Other things you can do if your plans to find work change
- Additional resources for students
- Attend other online workshops offered through the Centre for Career Action (see here for a full list).
- Develop skills to help you transition to a digital workplace through accessing online courses, webinar series and resources provided by UWaterloo!
- Book a phone or webcam appointment with a career advisor who can help you with your work search, networking strategy, self-introduction and application documents.