Student desks, mailboxes, keys and fobs

Graduate student shared mailboxes (by last name) are in the mailroom B.C. Matthews Hall (BMH) 2313. General information is usually circulated via email to your email address. It is the student’s responsibility to periodically check their mail box and to keep apprised of daily email activities. 

At the beginning of each term students may request a randomly assigned desk in the graduate student spaces. Each desk includes a lockable two-drawer file cabinet. There are also shared graduate student desks available for day use when you are working on campus irregularly. 

A fob to permit access to the Department outside of 8:00 a.m. to 4:30 p.m. can be obtained from the Department Administrator. If a key for a classroom is needed for TA responsibilities, this will be assigned to you for that term. 

Notice board

The Graduate Student Association maintains a notice board for student news, events, and thesis defenses outside of BMH 2308.


Most forms that you will need as you go through your graduate program can be obtained through UW Learn (for departmental forms) or at Graduate Studies Office forms (for university-level forms).

Safety training and WHMIS

All graduate students are required to complete three mandatory safety training courses plus accessible customer service training:

  • Employee Safety Orientation
  • Workplace Violence Awareness and
  • WHIMIS for Employees (Workplace Hazardous Materials Information System)
  • Accessible Customer Service.

To complete the courses, go to Safety Office, click on the course name and enroll using your University of Waterloo username and password. For the purposes of this training, graduate students are considered employees. Additional safety training courses, also offered through the safety office at the above link, may be required depending on your research area. Your supervisor will help you identify if any additional courses are required.  If you have any questions or concerns regarding safety training, please contact the Department Administrator.

Printing and photocopying services

Graduate students are permitted to use the departmental photocopier located on the second floor (B.C. Matthews Hall, room 2313) for teaching assistant and research assistant work. Students are not able to send print jobs to the department copier. Students can scan from the department copier to their email address. For their own coursework and thesis work, students should direct all printing to W Print. You can select which printer to release the print jobs at. The closest one is in the Applied Health Sciences expansion building, second floor above Starbucks.

Email accounts, computer facilities and services

Computer use for graduate students is provided at three workstations in the graduate student space on the south side of the department, second floor of B.C. Matthews Hall by the kitchen. These computers are available for student use for word processing, statistical analysis, web browsing, email clients, graphics software, etc. Students are also able to connect wirelessly through the University of Waterloo wireless network from almost anywhere on campus, or through ethernet connections at each graduate student desk. You must supply your own ethernet cable. 

All graduate students are advised to obtain a University of Waterloo email account as soon as possible. This account is used by the Department and University to relay important, often time sensitive, information to you. It can also be used for data analysis and data storage. A general information session on Department computing will be held during orientation week when you can learn about setting up your e-mail account.

Please contact the Applied Health Sciences Computing staff for any questions about computing resources.

Courses offered by Information Systems & Technology (IST)

Each term, the IST offers courses for new users under the series "Skills for the electronic workplace". These usually consist of a one- or two-hour lecture over one to two days. Topics range from software languages to computer program packages. Watch for the IST newsletters in the early part of each term for announcements about courses.

In addition, occasional workshops and introductory courses related to the microcomputer labs in Applied Health Sciences are organized for students. Watch for announcements and sign-up sheets related to these courses on the bulletin boards near the labs.

Department letterhead stationary

Graduate students may use department letterhead stationary for correspondence related to official department business. Letterheads may not be used for personal correspondence. Letters must be typed to present a professional image and must carry indication of the student's departmental affiliation (e.g., teaching assistant, research assistant, graduate student, etc.). Please be aware that the department is not responsible for providing office supplies for graduate student use. In the case of teaching assistants, the supplies required to fulfil those responsibilities will be provided to the respective faculty members. Students may see the Department Administrator to get necessary supplies.

Permitted use of Department letterhead includes:

  • approved research projects
  • correspondence regarding publication and presentation of papers
  • correspondence related to duties as a teaching assistant

Waterloo’s Intellectual Property Policy #73

Unlike many other universities in Canada, graduate students and faculty at the University of Waterloo retain rights to the intellectual property they develop at the university.

Centre for Teaching Excellence

The Centre for Teaching Excellence (CTE) offers free workshops for graduate students who work as Teaching Assistants and Lecturers. The Centre also offers the Certificate in University Teaching program to all Waterloo PhD candidates.

Teaching Assistant (TA) Manual

The Applied Health Sciences Teaching Assistant (TA) Manual is designed to help you prepare for your role and to have a successful experience as a teaching assistant. It outlines typical roles and responsibilities of TAs, summarizes academic integrity requirements, and directs you to university resources and policies relevant to TAs.

Research centres, institutes, and groups

There is an ever-growing number of research groups and centres in, or affiliated with, the Department of Recreation and Leisure Studies and/or Faculty of Applied Health Sciences. Research centres and groups present an excellent opportunity for you to engage with Waterloo’s academic community, from participating in research projects to attending events and presentations.

Research conference

The Applied Health Sciences Graduate Student Research Event is an interdisciplinary event that offers you the valuable opportunity to present your research in a professional conference setting to an audience of other graduate students and faculty – and to learn about the work of your colleagues across campus.

Endowment fund

Grad students at Waterloo can submit funding proposals to the Graduate Studies Endowment Fund for initiatives that enhance the learning, research, and overall experience of graduate students. Examples of funded projects include improvements to graduate student common space, academic events organized by graduate students, and improvement of physical and electronic resources for graduate students.

Career preparation

Waterloo's Centre for Career Action offers high quality in-person and online services to help you achieve your career goals. Seeking a career in academia? See University Affairs, for job postings at Canadian universities.