![post-it note with a quesion mark on a laptop keyboard](/recreation-and-leisure-studies/sites/default/files/uploads/images/gradhandbook_750x375.jpg)
This handbook contains information which is of extreme importance to graduate students. It is designed to make your time within the Department of Recreation and Leisure Studies (RLS) as enjoyable as possible.
Please refer to the University of Waterloo Graduate Studies Academic Calendar for information about the curriculum, registration, fees, course descriptions, and academic deadlines and events.
Key graduate studies contacts and researchers profiles can be found on the RLS website.
Chair's message
Welcome to the Department of Recreation and Leisure Studies!
Thank you for choosing the University of Waterloo for your graduate education. We’re thrilled to have you join our dynamic and inspiring community. You’ve made an excellent choice—our department is home to nationally and internationally recognized faculty whose groundbreaking research is shaping the field, as well as a vibrant group of talented and diverse students who create an enriching and collaborative intellectual environment. You’re embarking on a transformative journey, and we’re here to support you every step of the way.
Pursuing a graduate degree in Recreation and Leisure Studies is about more than just completing courses. Whether you’ve chosen a thesis-based Master’s, a coursework Master’s, or a PhD, your time here will be filled with opportunities for personal and academic growth. Engage with the Graduate Association for Recreation and Leisure Studies (GARLS), participate in research with faculty, assist in teaching, and connect with your peers—each of these experiences will enhance your learning and broaden your perspective. This is your chance to take full advantage of everything Waterloo has to offer. Embrace these opportunities, and don’t hesitate to challenge us as much as we challenge you.
At RLS, we are committed to critically exploring the role of leisure in promoting individual and community well-being. Our mission is reflected in our dedication to:
- Excellence and innovation in teaching, research, and outreach;
- Impactful and engaging student experiences that inspire passion, action, and leadership;
- A strong sense of belonging, nurtured through meaningful relationships among students, faculty, staff, and the broader community; and
- Collaborative efforts to transform individuals, practices, and society for the better.
We invite you to become an active participant in this journey. Take ownership of your education, engage with your peers, and collaborate with faculty and staff who are eager to support and guide you. Together, we’ll work to realize the shared vision of a department that not only examines leisure but transforms it into a force for positive change.
Your adventure begins now. Let’s make it extraordinary!
Warm regards,
Professor and Chair
Mandatory training
All UWaterloo employees, including teaching assistants (TAs) and research assistants (RAs), are required to complete certain mandatory training courses (employee version):
- SO1001 Employee safety orientation
- SO1081 Workplace violence awareness
- SO2017 WHMIS 2015
- AODA accessible customer service training (available through Waterloo LEARN)
- Sexual violence awareness, referral and support training (strongly recommended; available through Waterloo LEARN)
Faculty of Health graduate students are required to complete an academic integrity milestone for each graduate degree before they are eligible to graduate, which includes the completion of:
- the online module (through Waterloo LEARN), Graduate Students and Academic Integrity, and
- a milestone form.
Instructions on accessing the online module and answers to frequently asked questions can be found on the Academic Integrity website.
Research ethics training is required for UWaterloo researchers. Please see the Research website for information on research ethics.
Degree and course requirements
Program information, admission requirements and degree requirements for programs in RLS can be found in the Graduate Studies Academic Calendar.
PhD comprehensive examination
PhD students are required to complete a comprehensive examination consisting of a written component and an oral examination following completion of their coursework and prior to defending their thesis proposal. Full details of the requirements and process are available on the PhD comprehensive examination procedures page.
Fees
You are responsible for paying fees and enrolling for courses within the deadlines. You can choose to pay your tuition fees out-of-pocket, or have them deducted from TA, RA or scholarship funds using a Promissory Note form.
Please see the Finance website for information on student financial services and a full explanation of the tuition fee schedule. Please contact Student Financial Services if you have questions regarding your fees.
Financial support
Financial support is always a concern for graduate students. In addition to your fees and living expenses, you will likely encounter costs associated with courses (e.g., reading material) as well as your thesis (e.g., data collection) and conference presentations.
Please see the RLS website for information on funding and awards, including MA and PhD support, external scholarships, teaching and research assistantships and other available financial support.
Information on minimum funding and Award eligibility, conditions and payments can be found on the Graduate Studies website.
Temporary faculty advisors and thesis supervisors
Master's of Arts (MA) thesis option students are assigned an initial supervisor upon acceptance into the program. This person may or may not be the student’s supervisor, but is someone who shares the student’s research interests and can offer guidance during the first few months of the program. The Graduate Officer serves as the graduate advisor for MA coursework option students and can assist students with course selection and other matters related to the program of study. Doctoral students are assigned a faculty advisor, based on student research interests and preferences, prior to their arrival on campus.
All students should set up a meeting with their advisor as soon as possible to discuss their individualized program of study, including the selection of appropriate courses. MA thesis students should select and confirm their thesis supervisor before the end of their second term of study. Before the end of the first year, Doctor of Philosophy (PhD) students should talk to their advisor about planning their comprehensive exams and their examination committee. The doctoral advisor may become the thesis supervisor as well, although if research interests change it is always possible to ask another faculty member to act as supervisor instead. In some instances, students may be required to have co-supervisors.
Course enrolment
Students can begin enrolling in courses about one month before the term starts. Specific dates are found in the Graduate Studies Academic Calendar. Students can continue adding or dropping graduate courses using Quest for about the first four weeks of term. Some courses may require a permission number to enrol. Contact the Graduate Program Manager for a permission number to use on Quest.
Auditing a course requires completion of a graduate course drop/add form. Students may need to audit an undergraduate course to refresh their skills in quantitative or qualitative research. Or they may wish to audit a graduate course to gain additional background for their thesis research but do not require the course credit for their degree requirements. More information about add/drop dates can be found in the Graduate Studies Academic Calendar.
Students may wish to complete REC 609, Internship in Recreation Service as one of their elective courses. This course involves arranging an appropriate work experience for a minimum of 50 hours (paid or volunteer) in a leisure service agency under the supervision of a faculty member from the Department and a staff member from the host agency. More details and the procedures for setting up the internship are found on the REC 609, Internship in Recreation Services page.
There are two selected topics courses available for students to pursue a topic of special interest that is either not normally covered, or not covered in depth, in one of the existing graduate courses. REC 695 is available to MA or PhD students, while REC 798 is available to PhD students only. The process involves setting up a topic with a faculty advisor, completing the proposal form so the course topic is set up on Quest, and then enrolling in the course.
The Ontario Visiting Graduate Student Plan (OVGS) allows students to take up to two graduate courses at another Ontario University to count towards your degree at Waterloo. The OVGS application form should be initiated prior to enrolling in the course.
Incomplete coursework
An incomplete grade status (INC) may remain on a student's academic record for up to two terms. If a grade has not been submitted by the end of the second term and an extension has not been granted, the INC will convert to a failure to complete (FTC).
Full-time students who have incomplete courses are not eligible for scholarships.
See the Graduate Studies Academic Calendar for more information on grades and grading.
Enrolment, time limits and extensions
Graduate students normally enrol for the first time in September at the beginning of the Fall term (during orientation week). Enrolment deadlines can be found on the academic deadlines and events web page.
Residence requirements (minimum number of enrolment terms required) are outlined in the Graduate Studies Academic Calendar.
Up to 3.0 terms' extension may be obtained by petitioning the Graduate Officer of the department. A petition for extension of program time limits form may be obtained through the Graduate Studies Forms website. Information about enrolment and time limits can be found in the Graduate Studies Academic Calendar. See the University's website for more information about petitions for extensions.
Timeline for program completion
MA program
Coursework | Proposal defence | Final defence | |
---|---|---|---|
Full-time (thesis) | End of term 2 | End of term 4 | End of term 6 |
Full-time (coursework) | End of term 3 | N/A | N/A |
Part-time (thesis) | End of term 4 | End of term 8 | End of term 12 |
Part-time (coursework) | End of term 6 | N/A | N/A |
PhD program
Coursework | Comprehensive exam | Proposal defence | Final defence | |
---|---|---|---|---|
Full-time | End of term 2 | End of term 4 | End of term 7 |
End of term 12 |
Part-time | End of term 4 | End of term 8 | End of term 14 | End of term 24 |
Leaves, inactive status and withdrawal
In certain circumstances, students may wish to request a leave of absence from their studies. This includes inactive status, birth leave, partner leave and parental leave. Students may request up to two consecutive terms of inactive status by completing a change of enrolment status form.
Students who are unable to participate in their program of study for more than two consecutive terms should voluntarily withdraw from the program by completing a change of enrolment status form.
See the Graduate Studies Academic Calendar for more information on leaves, inactive status and withdrawal, including valid reasons for inactive status.
Readmission
Students seeking readmission after failing to register or voluntarily withdrawing must enroll for at least one full term. Please note, there will be no refund for the first term upon readmission.
Evaluation and monitoring of progress
Each term, students' progress will be reviewed by their supervisor and the Associate Chair for Graduate Studies. Every May, all graduate students must complete an Annual Progress Report form, which will be thoroughly reviewed by the Associate Chair for Graduate Studies.
Typically, graduate thesis students admitted in the Fall term should complete all coursework by the end of their second term and should be working on their thesis proposal or comprehensive examinations. Coursework students are generally expected to complete all coursework by the end of their third term.
Getting involved
At the beginning of the Fall term, graduate students in each unit elect representatives for a variety of committees and councils. In the Department of Recreation and Leisure Studies, graduate student representatives are elected to serve on the following committees:
- Recreation and Leisure Studies Graduate Studies Committee
- Department Meetings
- Faculty of Health Faculty Graduate Studies Committee
- Faculty of Health Faculty Council Meetings
The Associate Dean’s office will appoint a graduate representative from the Faculty of Health to the University Senate Graduate Council.
All graduate students are automatically members of the Graduate Association of Recreation and Leisure Studies (GARLS). Graduate students may also wish to get involved with the university-wide Graduate Student Association (GSA).
Graduate student resources
Please see the current graduate students webpage for information about resources on campus. The Graduate Studies and Postdoctoral Affairs Office also maintains a listing of campus resources and services, as well as information for life outside of academia for graduate students.
If you encounter a problem that is personal, academic or related to interactions with others in the work environment, please talk to your supervisor, the Graduate Program Manager or the Associate Chair for Graduate Studies for support. If the problem is not resolved, the Associate Dean for Graduate Studies or the Chair of the Department of Recreation and Leisure Studies can be approached for help.
Guidelines on the ethics of authorship
RLS strongly encourages graduate students to share their research findings, by publishing research in academic and professional journals and/or presenting at conferences.
The following guidelines have been developed to assist students and faculty in reaching mutually satisfactory agreements in terms of joint authorship of research papers and presentations:
- When student thesis research is published or presented, only second authorship is acceptable for the thesis supervisor.
- Second authorship would normally be expected if the supervisor makes a major intellectual contribution to the research study through the designation of concepts, variables, or theoretical applications and/or through the interpretation of the research findings and/or through a substantial contribution to the write-up of the published manuscript or conference paper.
- Second authorship is a courtesy if the supervisor designates the general area of concern and/or is involved in development of the research design and/or provides the data base and/or provides financial support.
- Second authorship is not normally acceptable if the supervisor only provides encouragement, critiques or editorial contributions.
- In all instances, agreement should be reviewed between student and supervisor before the writing for publication is undertaken and at the time of submission of manuscripts of conference abstracts. Manuscripts or abstracts should not be submitted without the approval of both authors.
The guidelines are based on the policy statement of the ethics committee of the American Psychological Association, but have been modified to make them more applicable to the Leisure Studies field. The guidelines are intended to apply to a variety of situations, including publications, research based on reading courses, or student involvement with faculty projects.
It is recognized that dual authorship is not always appropriate.
Computing information
All graduate students have Exchange email accounts. Email FAQs can be found on the Health Computing website.
Software is available to graduate students either free or at a reduced cost. Details about services for current students can be found on the Information Systems & Technology (IST) website.
Printing is available through W Print services on a printer located in the Expansion building (2nd floor) or other locations around campus. Use the Xerox virtual print queues to select black and white or colour printing and single or double-sided output.
Each semester, Information Systems & Technology (IST) offers courses for new users. Topics range from software languages to computer program packages.
Additional resources
The following resources may be helpful in addressing any additional questions or concerns that you have:
Updated January 2025