Preparing for your Spring 2022 co-op work term

Tatham Centre during the summer
Updated April 4, 2022

For the Spring 2022 work term, all co-op degree requirements have returned to regular operations as outlined in the Academic Calendar. This includes the number of required terms, PD course requirements and work term report requirements. Course options for students scheduled for a work term have also returned to pre-COVID processes.

With that said, we know there are still challenges as the situation around COVID-19 continues to evolve. We are working with faculty and campus partners to help you complete your work term and stay on track to fulfill your degree requirements. Please check this page for updates leading up to your Spring 2022 work term. We will also send you a WaterlooWorks message to inform you of any changes to the Spring 2022 work term.

If you have any questions or concerns, please send a message to your co-op advisor via WaterlooWorks.

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Procedures for remote interviews

All co-op interviews arranged through WaterlooWorks will continue to be conducted remotely in Winter 2022 for Spring 2022 co-op employment.

Need a space on campus to conduct your remote interview? The Tatham Centre will be open with limited student space. To book a room for remote interviews this Winter (starting February 7, 2022), submit a "Request room in TC for remote interview" form under "Recruiting Term Support" on WaterlooWorks. Approvals are subject to availability. Please note that students are expected to bring their own interview equipment and on-site technical troubleshooting will not be available until further notice.

Remote interview instructions:

  • You will be asked to complete a form in WaterlooWorks to indicate where you are located and how employers can reach you. Please keep this up to date!
  • If you are selected for an interview, more detailed instructions will be sent via WaterlooWorks.
  • An employer may send you a video link directly if they prefer.

WaterlooWorks integrated webcam feature

With so much of today's hiring happening remotely, we’ve added an integrated webcam feature in WaterlooWorks that makes it easier than ever to attend your interviews remotely.

With this functionality, you won't have to wait for links from your employer - you'll just select a timeslot as usual, and you will be able to join a webcam call directly from within WaterlooWorks at the time of your scheduled interview. To learn more about attending interviews using the integrated webcam functionality, visit the WaterlooWorks Help: Interviews webpage.

Have questions or need help with your interviews? 

If you need help with your interview skills, you can access Centre for Career Action services virtually. 

In addition, if you have questions about a scheduled interview or interview conflict, select "Send a message" in WaterlooWorks and select "Interviews" as the category. This will direct your message to one of our interview coordinators who can help answer your questions.

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Current University travel policy

As of February 28, 2022, the Government of Canada has adjusted the global travel advisory for many destinations around the world. The University, along with Co-operative and Experiential Education (CEE), has reviewed these changes and the implications for student work terms outside of Canada.

  • For Spring 2022, CEE will approve eligible co-op work terms, including Arrange Own Jobs (AOJ), for in-person or remote jobs where the student is located outside of Canada.  

  • CEE will continue with existing policies and will not approve work terms in locations listed on the Global Affairs Canada (GAC) website as high risk (i.e., “Avoid non-essential travel” or “Avoid all travel”)   

  • If you're an international visa student and plan to be working from home at a high-risk location and would like to request an accommodation, please contact your co-op advisor about the petition process. 

Please note:

Additional notes:

  • The University’s stance around Spring 2020, Fall 2020, Winter 2021, Spring 2021 and Fall 2021 work term travel remains unchanged, as these decisions were made as a response to the global situation at that time.

If you've been matched or submitted an Arrange Your Own Job (AOJ) form for a job outside of Canada, there are several considerations and actions that you must complete to be eligible to receive credit for your international work term. Review our work abroad checklist to prepare for a safe term abroad.

We will continue to monitor the situation and will be in touch with both our students and employers if there are any changes. Please check your WaterlooWorks mail and connect with your co-op advisor.

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Guidelines for remote international work terms

Remote work that crosses borders and jurisdictions can be complicated. We expect that you and your employer will do your due diligence to understand and meet any compliance requirements – not only for your employer’s location but also for your location. We cannot consult or advise on local legislation and requirements, so please be sure to do your own research and avoid taking risks when it comes to safety and legal concerns.

If you are looking to work remotely from outside of Canada for your upcoming work term, you will still need to be mindful of co-op requirements, as noted above, in addition to mandatory risk management requirements. Please review the work abroad checklist for more information. 

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Guidelines for remote work terms

Given the current situation, we understand that some of our students and employers may prefer to work remotely during their Spring 2022 work term. This is perfectly fine, as long as you and your employer agree and follow the guidelines below.

Many destinations and jurisdictions require individuals to work in the country/location where the employer is located, or there may be specific regulatory requirements to work across borders that you and/or your employer must understand and comply with.

To ensure you understand an employer’s expectations, it’s important to review job descriptions carefully and ask good questions during interviews so you can make informed and safe employment decisions. It’s also important to be transparent about YOUR location in case there are any implications to your work term (e.g., where you will be located, what are your intentions for the entire work term, whether travel or a quarantine period would be required if returning to the employer’s location, any specific legal considerations that should be taken into account, etc.).

Satisfying these requirements will take additional time, so be sure to complete the requirements well in advance of the work term, or your co-op work term may not be approved.

If your job involves remote work, here’s what we expect from both you and your employer for your job to be eligible for co-op credit:

  • You must discuss working remotely from another location/country with your employer and ensure that they comply with all jurisdictional requirements for employment in both countries/locations. For all students who are new to working remotely, we’ve put together some tips to help you navigate the transition. You can also read another UWaterloo student's blog on maintaining professionalism while working from home.
  • Employers must investigate any inter-jurisdictional requirements and restrictions (e.g., payroll, taxes, workplace insurance, etc.) and meet any regulation compliance and manage risks for the location you're in.  Jurisdictional requirements and restrictions may vary by location.
    • We’ve collected some key questions that employers should consider when hiring a student who will be working remotely from Canada for the duration of the work term. Beyond providing this resource, the University cannot consult or advise in any manner. If your employer has questions, they should seek their own independent legal or expert counsel.
  • For students who will be working as independent contractors: You must be physically located in Canada for an Independent Contractor job to be eligible for co-op credit. International students will need a valid Canadian co-op work permit to work for a Canadian employer (learn more).

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Job search resources for your Spring 2022 work term

The last day to start work to receive a standard co-op credit is June 13, 2022, for a 12-week work term ending September 2, 2022. The last day to start work to receive a flex term co-op credit is July 11, 2022. Take a deep breath and let that sink in. You have lots of time!

Employers will be posting jobs throughout the recruiting term, so keep applying until you have a match! Whether you end up finding a job at the start of the term or later in the recruitment process, great jobs will be available and we’re here to support you every step of the way.

To increase your chances of finding a job, here are some things you can do:

We understand that this is a challenging and uncertain time for everyone, including our students. We know that your academics and co-op experiences are important and meaningful to you, as every class and work term brings exciting new experiences and challenges that help you grow both personally and professionally.

If you feel anxious or uncertain while searching for a job or on a work term, please feel free to reach out to your co-op advisor, or a career advisor if you’re going into your first work term. We have designated co-op student mental health advisors on every regional team across Canada (10 advisors today) to help support you no matter what time zone you’re currently in. These advisors work directly with our central Campus Wellness team to ensure you can access the best resources for your situation.

You can also access resources through Campus Wellness such as Empower Me, a confidential mental health and wellness service that students can access 24/7, 365 days a year by phone, video, online or in-person sessions.