Updated February 8, 2022
Beginning in Fall 2021, we have returned some co-op requirements to regular operations. This includes the number of required terms, PD course requirements and work term report requirements. We will continue this for the Winter 2022 term.
With that said, we know there are still challenges as the situation around COVID-19 continues to evolve. That’s why some accommodations that were made at the start of the pandemic will remain in place for the Winter 2022 work term. We are continuing to work with faculty and campus partners to help you complete your work term and stay on track to fulfill your degree requirements. Please continue to check this page for updates leading up to your Winter 2022 work term.
If you have any questions or concerns, please send a message to your co-op advisor via WaterlooWorks.
Learn more about:
Access resources:
Flexible Pathways for students with work terms in Winter 2022
As we continue to monitor the situation surrounding COVID-19, updates have been made to the Winter 2022 work term requirements to reflect pre-COVID requirements. Please continue to monitor this page for any updates leading up to your Winter 2022 work term.
Note: Pharmacy students should reach out to Anthony Miller (anthony.miller@uwaterloo.ca) to learn about the flexible pathways available to them.
1) NUMBER OF WORK TERMS REQUIRED TO GRADUATE
As of Fall 2021, there is no longer a reduction in the number of required work term credits to meet co-op degree requirements for students who are unable to earn a co-op credit during the Winter 2022 work term. You must meet the number of required work term credits outlined by your faculty/program in the Academic Calendar to earn a co-op designation.
Note: If you were unable to earn a co-op credit in Spring 2020, Fall 2020, Winter 2021 or Spring 2021, you will have the minimum number of work terms required by your program reduced by one (except Pharmacy, GBDA, and some grad co-op programs) as was previously approved as a flexible pathway for those terms.
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2) OPTION TO TAKE COURSES IN WINTER 2022
Unemployed International students
The faculties have decided to give unemployed international visa students the option to enrol in a maximum of 3 courses (1.5 units) for the Winter 2022 term in addition to your PD courses. This decision has been made due to the current government and University imposed travel restrictions, which may limit Canadian co-op employment options for this group as a result of co-op work permit challenges.
Please note that with the University’s plan to return to pre-pandemic levels of in-person instruction, online course options will be limited in Winter 2022.
Please ensure that you consult with the Student Success Office’s team of Regulated Canadian Immigration Consultants to determine if taking 1.5 credits or a full-time course load will have any impact on your study or co-op work permits, and/or your post-graduation plans of staying in Canada.
Registration in more than one course will open on December 20, 2021. Please note that course registration is prioritized for students who are scheduled to be on an academic term in Winter 2022.
Note: Engineering students may enrol only in courses that would normally be allowed in a non-degree term and should contact their academic program advisor for more information.
Please note: Even if you’ve enrolled in 2+ academic courses for the Winter 2022 term, you can continue searching for work until March 7, 2022 (the last day to start work to receive co-op credit for an 8-week work term ending April 29) to maintain your co-op credit! Employers will continue to post jobs on WaterlooWorks throughout the recruitment period, and if you end up finding a job for co-op credit here’s what will happen:
- If you are enrolled in three courses and you are employed before March 7, the Registrar’s Office will contact you and ask you to drop down to a maximum of 2 courses (1.0 units). They will offer a 100% refund on the course(s)s you are required to drop. This is mandatory as you cannot be enrolled in full-time courses and receive co-op credit in the same term.
- Backdated course drops and refunds will only be eligible for students who find jobs that meet the requirements for co-op credit.
- After March 7, you will no longer be eligible for a work term credit if you are enrolled in three courses.
- If there is no change in your employment status, you must follow the Important Dates for withdrawals and refunds.
Unemployed domestic students
If you are an unemployed domestic student, you will be limited to part-time studies with a maximum of 2 courses (1.0 units) in addition to your PD courses. This is a return to pre-pandemic operations.
Registration in more than one course will open on December 20, 2021. Please note that course registration is prioritized for students who are scheduled to be on an academic term in Winter 2022.
Note: Engineering students may enrol only in courses that would normally be allowed in a non-degree term and should contact their academic program advisor for more information.
Employed students
If you are employed, you can enrol in a single course with the ability to enrol in a second course if you have your employer’s permission to do so. This is a return to pre-pandemic operations.
Registration in more than one course will open on December 20, 2021.
Please note that course registration is prioritized for students who are scheduled to be on an academic term in Winter 2022.
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3) SEQUENCE CHANGES
Faculties design programs to balance course offerings, program requirements and job availability in each work term. However, you may request consideration for a change to your co-op academic/work term sequence. For more information and to fill out the required form, visit Request for Academic/Work Term Sequence Change.
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4) WINTER 2022 HIRING PROCESS
At a high level, here’s what hiring for the Winter 2022 work term will look like:
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Six employment cycles to help you solidify matches faster (does not apply to Pharmacy and Architecture students, who follow their own hiring processes linked from our important dates webpage)
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Interviews arranged through WaterlooWorks will be conducted remotely to maximize flexibility
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Application limits will increase with every new posting cycle to allow you to continue submitting targeted applications
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If you need extra time, you can keep applying for jobs all the way until March 7, 2022 (the last day to start work to receive co-op credit for an 8-week work term ending April 29, 2022).
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Please note: We've changed our wording to better reflect the fact that employers post jobs in various "cycles" throughout the recruiting term, so you'll see the word "cycle" replacing previous terms like "first interview cycle" (or "main round") and "continuous interview cycle."
Remember: Employers will be posting jobs throughout the recruiting term, so keep applying until you have a match! Whether you end up finding a job at the start of the term or later in the recruitment process, great jobs will be available and we’re here to support you every step of the way.
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5) CONTINUED FLEXIBILITY AROUND EXISTING WORK TERM REQUIREMENTS
We know that COVID-19 may present unique challenges for you while you search for work. That’s why we’ve increased our flexibility around our existing work term requirements to consider a wider variety of workplaces, positions and rates of pay for co-op credit.
In order to graduate, all undergraduate co-op students must complete a minimum of three standard work terms, plus 1-3 additional work terms that meet standard OR flexible work term criteria (depending on your academic program’s study/work sequence).
Please note: All work terms for Pharmacy students and Graduate students must be standard work terms.
- Standard work terms: Work terms with a single employer/position that meets the standard work term criteria below.
- Flexible work terms: Work terms with single or multiple employers/positions that together meet the flexible work term criteria below. Flexible work terms allow students to receive credit for a wider range of work experiences that don’t quite fit the standard requirements.
If your position does NOT meet one or more aspects of the standard/flexible criteria below, please speak to your co-op advisor. We review each job opportunity on a case-by-case basis, so we may be able to make an exception depending on your situation and rationale.
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Standard work term |
Flexible work term |
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Requirements |
Existing |
Spring 2020, Fall 2020,
Winter 2021, Spring 2021, Fall 2021 & Winter 2022 only |
Existing |
Spring 2020, Fall 2020,
Winter 2021, Spring 2021, Fall 2021 & Winter 2022 only |
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Job type |
• Single organization/position
• Job must be related to your academic/ career goals
• Students can work as independent contractors if they are located in Canada
|
• Increased flexibility in the types of jobs that will be approved for credit (organization type, job level, etc.) |
• Single or multiple organizations/positions (e.g., combining two part-time jobs)
• Rationale for how the job(s) will help you meet your career goals is required
• Students can work as independent contractors if they are located in Canada
|
• You can combine 2+ positions that together support your professional goals, or help you develop transferable skills (e.g., 2+ part-time jobs)
• The Waterloo Experience (WE) Accelerate program for students seeking their first work term.
|
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Work term length |
• 12-16 weeks |
• 8-16 weeks (as long as you work at least 280 hours over the span of your work term) |
• 12-16 weeks (as long as you work at least 420 hours over the span of your work term) |
• 8-16 weeks (as long as you work at least 280 hours over the span of your work term) |
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Hours |
• 35-40 hours/week |
• Job can be full-time or part-time (as long as you work at least 280 hours over the span of your work term) |
• Job(s) can be full-time or part-time (as long as you work at least 420 hours over the span of your work term) |
• Job(s) can be full-time or part-time (as long as you work at least 280 hours over the span of your work term) |
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Pay |
• Position must be compensated to at least minimum wage (or usual local minimum practice) for where the organization is located, OR
• Must meet unpaid/underpaid guidelines |
• Position(s) must be compensated to at least minimum wage (or usual local minimum practice) for where the organization(s) are located, OR
• Must meet unpaid/underpaid guidelines |
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Supervisor |
• You must not be supervised by a family member (can work for a family business as long as your supervisor is not a family member). |
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Performance Evaluation |
• Your supervisor/coordinator must submit a Student Performance Evaluation |
• Your supervisor(s)/coordinator(s) must submit a Student Performance Evaluation (one per job) |
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Job location |
• Work term locations must adhere to current University travel policies. |
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6) CONTINUED FLEXIBILITY FOR ARRANGING YOUR OWN JOB (AOJ)
To help with your work search, we’re maintaining our increased flexibility around standard and flexible Work Term Requirements for Winter 2022 to give co-op credit for a greater variety of workplaces, positions and rates of pay (see above).
If you’ve arranged your own job outside of WaterlooWorks, please follow the steps below to determine whether it is eligible for co-op credit:
- Ensure that it meets the work term requirements, the University’s current travel policies and our remote work guidelines.
- Speak with your co-op advisor to let them know that you’ve found an opportunity outside WaterlooWorks.
- Submit the appropriate AOJ form based on your location:
- AOJ Canada: use this form if you will be based in Canada during your work term (in-person or remote)
- AOJ USA: use this form if you will be based in the USA during your work term working for a Canadian, American or International employer (in-person or remote)
- AOJ International: use this form if you will be based outside of Canada/USA while working for a Canadian, American or International employer (in-person or remote)
- AOJ UWaterloo: use this form if you will be working for the University of Waterloo (in-person or remote)
- For more information, review our Arrange Own Job process.
For tips on how to talk to employers about hiring and supporting the cost of a co-op student, visit our arrange own job webpage and funding opportunities webpage. Talking about funding opportunities can be particularly helpful when talking with potential employers or negotiating job offers as a “selling point” to make it easier and more cost-effective for them to hire you!
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7) PD COURSE REQUIREMENTS FOR WINTER 2022
As of Fall 2021, PD course requirements have returned to pre-COVID requirements, as outlined in your academic calendar.
If you received faculty/program-specific reductions for Spring 2020, Fall 2020, Winter 2021, or Spring 2021, the reductions remain in place. No further reductions will be granted for Winter 2022.
Please contact your academic program advisor (or faculty co-op advisor, if you're a Math student) if you have any questions about your PD requirements.
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8) WORK TERM REPORT REQUIREMENTS FOR WINTER 2022
As of Fall 2021, work term report requirements have returned to pre-COVID requirements, as outlined in your academic calendar.
If you received faculty/program-specific reductions for Spring 2020, Fall 2020, Winter 2021, or Spring 2021, the reductions remain in place. No further reductions will be granted for Winter 2022.
Please contact your academic program advisor (or faculty co-op advisor, if you're a Math student) if you have any questions about your work term report requirements.
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9) CONTINUED FLEXIBILITY FOR ATTENDING INTERVIEWS AND ACCEPTING JOB OFFERS IN WINTER 2022
With the current economic climate around the pandemic, preserving job opportunities and employer relationships to help as many students as possible find employment has never been more important. Declining a job offer or leaving a work term early may result in lost opportunities for other co-op students in the future. As a result, consequences may apply.
To avoid this, it’s your responsibility to read job descriptions carefully and apply only to jobs that you would realistically take if your interview resulted in a match. In addition, be sure to ask questions when interviewing to understand the specifics of a position before you accept a job offer.
We will continue to monitor the situation surrounding COVID-19 in hopes of returning to an in-person interview experience. However, we may continue to utilize the flexibilities of remote interviews.
You always have the options below to give you choice when interviewing for jobs and submitting your rankings through WaterlooWorks:
- Requesting interview relief: If you're feeling overwhelmed with your interview schedule, you can contact your co-op advisor to discuss available options and/or fill out a Request for Interview Relief Form on WaterlooWorks. Depending on your situation, you may be able to choose to be removed from one or more of your upcoming interviews by having your job application(s) withdrawn.
- Request to Withdraw Application: If you have serious concerns about a job or employer immediately after an interview, you can request to have your application withdrawn.
- Ranking a job as “Not Interested”: You can now submit up to three “Not Interested” rankings per term to guarantee that you will not be matched with a job and/or prioritize other jobs of interest. If you decide against a job after attending an interview, consider using this option rather than reneging on a match.
If you decide to decline a job offer or leave a work term early please see below for an overview of how we typically handle these situations, as well as accommodations in place for Winter 2022.
- Reneges (declining any accepted job offer [match/AOJ/return] prior to starting the job):
- We review each renege situation on a case-by-case basis to determine what consequences may be applied (see our Co-op Roles and Responsibilities for more information).
- For Winter 2022 work terms, we will consider reducing or removing consequences for students who renege on a match due to health concerns related to COVID-19.
- Resignations (leaving a work term early after starting a job):
- We review each resignation situation on a case-by-case basis to determine what consequences may be applied (see our Co-op Roles and Responsibilities for more information).
- For Winter 2022 work terms, we will consider reducing or removing consequences for students who leave a job early due to health concerns related to COVID-19.
If you have questions about your specific situation, please reach out to your co-op advisor.
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Procedures for remote interviews
All co-op interviews arranged through WaterlooWorks will continue to be conducted remotely in Fall 2021 for Winter 2022 co-op employment.
As classes will commence fully online in January, and continue until February 7, where most in-person instruction will return. You should plan to participate in interviews remotely from a quiet location.
Need a space on campus to conduct your remote interview? The Tatham Centre will be open with limited student space. To book a room for remote interviews this Winter (starting February 7, 2022), submit a "Request room in TC for remote interview" form under "Recruiting Term Support" on WaterlooWorks. Approvals are subject to availability. Please note that students are expected to bring their own interview equipment and on-site technical troubleshooting will not be available until further notice.
Remote interview instructions:
- You will be asked to complete a form in WaterlooWorks to indicate where you are located and how employers can reach you. Please keep this up to date!
- If you are selected for an interview, more detailed instructions will be sent via WaterlooWorks.
- An employer may send you a video link directly if they prefer.
WaterlooWorks integrated webcam feature
With so much of today's hiring happening remotely, we’ve added an integrated webcam feature in WaterlooWorks that makes it easier than ever to attend your interviews remotely.
With this functionality, you won't have to wait for links from your employer - you'll just select a timeslot as usual, and you will be able to join a webcam call directly from within WaterlooWorks at the time of your scheduled interview. To learn more about attending interviews using the integrated webcam functionality, visit the WaterlooWorks Help: Interviews webpage.
Have questions or need help with your interviews?
If you need help with your interview skills, you can access Centre for Career Action services virtually.
In addition, if you have questions about a scheduled interview or interview conflict, select "Send a message" in WaterlooWorks and select "Interviews" as the category. This will direct your message to one of our interview coordinators who can help answer your questions.
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Current University travel policy
As of December 15, 2021, the Government of Canada is advising travellers, regardless of their vaccination status, to avoid non-essential travel outside of Canada due to the risk of the Omicron variant that causes COVID-19.
Keeping your safety top-of-mind, effective December 16, and until further notice, CEE will not approve in-person work terms located outside of Canada for the winter 2022 work term including Arrange Your Own Job (AOJ).
The following exceptions may apply:
- If you have an existing job match or arranged job that you submitted before December 16, 2021, you must discuss your options and situation with your employer and your co-op advisor. Your options may include working remotely (for a portion of or the entire work term), a delayed start to your work term, or continuing your plans for in-person.
- We will allow international visa students to work from their home locations provided those locations are not subject to Level 3 or Level 4 travel advisories that are unrelated to COVID-19 as per the Global Affairs Canada website.
- If you're an international visa student and plan to be working from a Level 3 location and would like to request an accommodation, please contact your co-op advisor.
- We cannot grant credit to in-person or remote-within-location work terms where students will be based in locations listed as Level 4, (“Avoid all travel”) on the Global Affairs Canada (GAC) website under any circumstances.
Please note:
- You must be fully vaccinated against COVID-19 for a work term outside of Canada to be eligible for credit.
- To work from a location outside of Canada (in-person or remote), you must meet all existing risk management requirements and submit the Acknowledgement of Level 3 Travel Advisory form in WaterlooWorks. Login to WaterlooWorks> Select “Submit a form”>Select the category “International” and the form “Acknowledgement of Level 3 Travel Advisory (5038)” (see the instructions for How to: submit/edit forms on WaterlooWorks).
Additional notes:
- The University’s stance around Spring 2020, Fall 2020, Winter 2021, Spring 2021 and Fall 2021 work term travel remains unchanged, as these decisions were made as a response to the global situation at that time.
If you've been matched or submitted an Arrange Your Own Job (AOJ) form for a job outside of Canada, there are several considerations and actions that you must complete to be eligible to receive credit for your international work term. Review our work abroad checklist to prepare for a safe term abroad.
We will continue to monitor the situation and will be in touch with both students and employers if there are any changes. Please check your WaterlooWorks mail and connect with your co-op advisor.
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Guidelines for international visa students
We know that searching for work can be more challenging considering COVID-19 related restrictions, particularly for our students who have a complex mix of travel, immigration and legal implications to navigate. If you’re an international visa student, the information below will help you with your job search, depending on where you are located and where you are able to work.
Please note: Hiring across borders and jurisdictions can be complicated. We expect that you and your employer will do your due diligence to understand and meet any compliance requirements – not only for your employer’s location but also for your location. We cannot consult or advise on local legislation and requirements, so please be sure to do your own research and avoid taking risks when it comes to safety and legal concerns.
If you need help with your co-op work search, please reach out to your co-op advisor and review our job search resources.
Working from your home country/current location (in-person or remote)
If you’re an international visa student who would like to complete your work term from your home country/current location, we will consider co-op credit eligibility for either of the following situations:
- In-person from your home country/current location with an employer who is based in the same location.
- Remotely from your home country/current location with an employer who is based anywhere (as long as you and your employer follow our guidelines for remote work terms).
- Please note: There are special guidelines to work remotely for a Canadian employer while abroad (see below)
Co-op credit will be assessed on a case-by-case basis with safety as our primary consideration. We will consider multiple factors including the ones below when determining eligibility.
- Safety considerations for the location you will be based in: In all cases, we cannot grant credit to in-person or remote-within-location work terms where students will be based in locations that are listed as high risk (“Avoid non-essential travel” or “Avoid all travel”) on the Global Affairs Canada (GAC) website.
- Whether the job meets our current work term requirements: now more flexible in light of COVID-19.
Working remotely for a Canadian employer from your home country/current location
Recently,
Immigration, Refugees & Citizenship Canada confirmed guidelines for co-op work permits:
- If you will be located outside Canada for the duration of your work term: you are no longer required to have a co-op work permit to work remotely for an employer who is based in Canada.
- If you will be located within Canada during your work term or relocate at any point: you will need a co-op work permit to continue working for a Canadian employer.
That said, some Canadian employers may require the following from students who are located outside Canada, depending on their company-specific requirements:
- Valid co-op work permit: Some employers may still require a co-op work permit
- Social Insurance Number (SIN) or Individual Taxation Number (ITN): You cannot apply for a SIN until you enter Canada and have your study permit (with work authorization remarks) and/or co-op work permit. Once you enter Canada, you can apply for your SIN online. If you do not have a study permit (with work authorization remarks) and/or a co-op work permit, you might be able to apply for an ITN. This must be by paper application, but you can apply for the ITN from outside Canada, and get it mailed to an address outside Canada.
- Canadian bank account: Some Canadian banks may allow you to open an account with an ITN or SIN from your current location.
- Since these requirements are directly company-related, co-op cannot consult or advise in any manner.
Remember: Inter-jurisdictional hiring is very complex as the requirements and rules vary by location. It’s important to be clear and transparent with employers about your current location and any travel plans to ensure that you comply with all jurisdictional requirements for employment in both countries/locations. We also expect employers to investigate any inter-jurisdictional requirements and restrictions (e.g., SIN/ITN requirement, COWP requirement, payroll, taxes, workplace insurance, etc.), meet any regulation compliance, and manage risks for the location the student is in. Jurisdictional requirements and restrictions may vary by location.
If you have questions about obtaining a co-op work permit, SIN, ITN or bank account, consult with a Regulated Canadian Immigration Consultant, the WUSA’s Student Legal Protection Program or another qualified legal professional.
Searching for work in your home country/current location
- In addition to advertised positions in WaterlooWorks, you can also arrange your own job for co-op credit!
- To help support your job search, we can send you job opportunities with employers located in your home country/location (based on your citizenship recorded in Quest) for select locations where we have job leads if such opportunities become available.
- If you’d like to receive these messages if a position becomes available, please keep your skills profile up-to-date and your job notification messages turned ON (learn more).
- At-location jobs, shared directly via WaterlooWorks message, are subject to standard co-op roles and responsibilities, e.g.: reneging from an at-location job will incur the same penalties as reneging from a job posted on WaterlooWorks.
- For students at a home location different from their passport country/location: If you need help finding a job in your location, please email ceeivsies@uwaterloo.ca to see if any leads are available.
Working for Canadian employers (in-person or remote)
If you’re an international visa student who is interested in working for a Canadian employer, either from Canada or from your home country/location, there are some legal requirements to consider before you start your search.
Legal requirements from the Government of Canada
The Government of Canada requires international visa students to hold a valid Canadian co-op work permit in order to legally work in Canada for a Canadian employer, regardless of whether the job will be completed in-person or remotely from within Canada. This work permit must be valid for the entire duration of the work experience during the Winter 2022 term.
COVID-19 has impacted immigration services and processing times, so unless you already have a Canadian co-op work permit you will likely not receive one in time for the Winter 2022 work term if you are applying for one for the first time. Other factors such as your current location, when you applied for a renewal, etc. could also result in delayed co-op work permits.
In addition, many Canadian employers will require you to be located in Canada for the entire duration of your work term, regardless of whether the job is in-person or remote.
If you have a Canadian co-op work permit, you can complete your work term:
If you have a confirmation letter with a permit number from Immigration, Refugees and Citizenship Canada:
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Please note that this is not a valid co-op work permit. You will need an actual co-op work permit to legally complete your work term from within Canada and should let any potential employers know where you stand.
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If you have a confirmation letter with a permit number from Immigration, Refugees and Citizenship Canada, please email ceeivsies@uwaterloo.ca as soon as possible with a PDF of your document so we can update our records.
If you do not have a Canadian co-op work permit, you can complete your work term:
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From your home country/location – in-person with an employer who is based in the same location or remotely with an employer who is based anywhere (see guidelines above)
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From your home country/location – remotely with an employer who is based in Canada (this is a special case - see guidelines above)
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From Canada – remotely with an employer who is based outside Canada
Questions about applying for a co-op work permit or entering into Canada more generally?
- Contact the Student Success Office’s team of Immigration Consultants.
- Review immigration information for new students and current students, including the Coronavirus frequently asked questions below:
- Review the SSO’s Social Insurance Number (SIN) resource for students.
- Note: A scan of the physical copy of your work permit (or a study permit with certain conditions around eligibility to work) is required to apply for a SIN. The hard copies of these documents are issued only when you enter Canada for the first time. Visit the Government of Canada website to learn how to apply for a SIN and check the current processing time (e.g., on November 1, 2021, it was 20 business days) as you will need to account for this when making plans to come to Canada. Please ensure that you arrive early enough to apply and receive your SIN before beginning work in Canada (regardless of whether you will be working in person or remotely in Canada).
- Students can check processing times for permits on the Government of Canada website.
- Please take time to carefully review all the immigration information on the international student resources website.
Working remotely for the University of Waterloo from your home location
If you’re an international visa student who is interested in working remotely for the University of Waterloo from your home location (outside Canada), you must have an operational Canadian bank account as well as a Social Insurance Number (SIN) at the time of applying for the job. This is currently permitted for the Winter 2021, Spring 2021, Fall 2021, and Winter 2022 work terms only.
Please follow our remote work guidelines when searching for work, and remember that co-op credit eligibility will be assessed on a case-by-case basis depending on factors such as the ones below:
- Whether you have the following (all required):
- A Canadian Social Insurance Number (SIN): You cannot apply for a SIN until you enter Canada and have your study permit (with work authorization remarks) and/or co-op work permit. Once you enter Canada, you can apply for your SIN online.
- A Canadian bank account: Some Canadian banks may allow you to open an account with an ITN or SIN from your current location.
- Safety considerations for the location you will be based in: In all cases, we cannot grant credit to in-person or remote work terms where students will be based in locations that are listed as high risk (“Avoid non-essential travel” or “Avoid all travel”) on the Global Affairs Canada website.
- Whether the job meets our current work term requirements: now more flexible in light of COVID-19
If you meet the factors above and accept an offer from a UWaterloo employer, you are acknowledging the following:
- In accepting this co-op position, you acknowledge that in the Winter 2022 term you will be in Canada or you would have been in Canada if not for pandemic-related challenges. The University of Waterloo will apply Canadian income tax withholding in providing payments related to your co-op position and Canada Pension Plan (CPP) and Employment Insurance (EI) applies to these payments. The University of Waterloo will provide a Canadian T4 tax slip for the calendar year 2022 and you will be responsible for filing a tax return in Canada or any other country where you have an obligation to do so for 2022 to report this income. Those working from locations outside of Canada are encouraged to seek tax advice in their jurisdiction of residence.
Also, please note that you will not be eligible for UWaterloo benefits and are required to have provincial healthcare/UHIP upon relocation, or if already at the location. If working from outside Canada, you will also be required to attest that you have WUSA/GSA health and dental insurance or equivalent.
If your job is approved, you’ll receive a message asking you to complete enhanced risk management training (can be completed online from wherever you are located). This step is mandatory to receive co-op credit for your work term even if you’ve never come to Canada or have been in your home location for a long time. For more information on next steps, please see our Work Abroad Checklist.
If you have questions about working remotely for the University of Waterloo, please reach out to your co-op advisor.
Traveling between your home country/current location and Canada
If you’re currently located outside Canada and find a job with a Canadian employer:
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Guidelines for remote work terms
Given the current situation, we understand that some of our students and employers may prefer to work remotely during their Winter 2022 work term. This is perfectly fine, as long as you and your employer agree and follow the guidelines below.
Many destinations and jurisdictions require individuals to work in the country/location where the employer is located, or there may be specific regulatory requirements to work across borders that you and/or your employer must understand and comply with.
To ensure you understand an employer’s expectations, it’s important to review job descriptions carefully and ask good questions during interviews so you can make informed and safe employment decisions. It’s also important to be transparent about YOUR location in case there are any implications to your work term (e.g., where you will be located, what are your intentions for the entire work term, whether travel or a quarantine period would be required if returning to the employer’s location, any specific legal considerations that should be taken into account, etc.).
Satisfying these requirements will take additional time, so be sure to complete the requirements well in advance of the work term, or your co-op work term may not be approved.
If your job involves remote work, here’s what we expect from both you and your employer for your job to be eligible for co-op credit:
- You must discuss working remotely from another location/country with your employer and ensure that they comply with all jurisdictional requirements for employment in both countries/locations. For all students who are new to working remotely, we’ve put together some tips to help you navigate the transition. You can also read another UWaterloo student's blog on maintaining professionalism while working from home.
- Employers must investigate any inter-jurisdictional requirements and restrictions (e.g., payroll, taxes, workplace insurance, etc.) and meet any regulation compliance and manage risks for the location you're in. Jurisdictional requirements and restrictions may vary by location.
- We’ve collected some key questions that employers should consider when hiring a student who will be working remotely from Canada for the duration of the work term. Beyond providing this resource, the University cannot consult or advise in any manner. If your employer has questions, they should seek their own independent legal or expert counsel.
- For students who will be working as independent contractors: You must be physically located in Canada for an Independent Contractor job to be eligible for co-op credit. International students will need a valid Canadian co-op work permit to work for a Canadian employer (learn more).
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Job search resources for your Winter 2022 work term
The last day to start work to receive co-op credit is March 7, 2022, for an 8-week work term ending April 29, 2022. Take a deep breath and let that sink in. You have lots of time!
We extended the recruiting period for the Winter 2022 work term as some employers may need more time to make their hiring decisions. Employers will be posting jobs throughout the recruiting term, so keep applying until you have a match! Whether you end up finding a job at the start of the term or later in the recruitment process, great jobs will be available and we’re here to support you every step of the way.
To increase your chances of finding a job, here are some things you can do:
- Continue monitoring the Hire Waterloo Co-op, Hire Waterloo: Other and External Job Boards in WaterlooWorks for new postings. Remember: jobs found in the Other/External boards may be eligible for co-op credit through our arrange your own job process and adjusted work term requirements!
- Tap into your personal network: think about who you know (and who they might know) to see if anyone is hiring, and follow the arrange your own job process.
- Book a phone/webcam appointment or attend a virtual workshop with a career advisor from the Centre for Career Action (CCA) who can help you with your work search, networking strategy, self-introduction and application documents.
- Check out the CCA’s “Skill up” resource for tips on finding work in the current climate, including work search strategies, resources for students and other things you can do to develop skills if your plans to find work change.
- Learn how to make informed and safe employment decisions by asking the right questions during your interviews. This resource contains tips from the CCA's team of career advisors, as well as sample questions you can ask about remote positions, in-person positions and interview logistics in light of COVID-19.
- Develop skills to help you transition to a digital workplace through accessing online courses, a webinar series and resources provided by UWaterloo!
- If you’re an international visa student who is looking for work in your home country/location, please see the guidelines for international students section above for resources that can help you with your search.
- If you think you might be working remotely, check out our Tips for working remotely as a co-op student as well as this student blog on Maintaining professionalism while working from home.
- Access COVID-19 wellness information compiled by Waterloo's Campus Wellness team to help you navigate the present situation.
- For tips on how to talk to employers about hiring and supporting the cost of a co-op student, visit our arrange own job webpage and funding opportunities webpage. Talking about funding opportunities can be particularly helpful when talking with potential employers or negotiating job offers as a “selling point” to make it easier and more cost-effective for them to hire you!
We understand that this is a challenging and uncertain time for everyone, including our students. We know that your academics and co-op experiences are important and meaningful to you, as every class and work term brings exciting new experiences and challenges that help you grow both personally and professionally.
If you feel anxious or uncertain while searching for a job or on a work term, please feel free to reach out to your co-op advisor, or a career advisor if you’re going into your first work term. We have designated co-op student mental health advisors on every regional team across Canada (10 advisors today) to help support you no matter what time zone you’re currently in. These advisors work directly with our central Campus Wellness team to ensure you can access the best resources for your situation.
You can also access resources through Campus Wellness such as Empower Me, a confidential mental health and wellness service that students can access 24/7, 365 days a year by phone, video, online or in-person sessions.