We're so glad that you will be part of the Grebel community this winter term. Despite COVID restrictions, we managed to have a meaningful fall term and anticipate the same for winter term.
Some important information is ready for you to read below so bookmark this page and check it frequently. As we learn more about the shutdown and Public Health restrictions we will be updating these pages. If questions arise over the holidays, please e-mail me. I will be checking email frequently and am happy to provide answers!
See you in the new year!
Mary Brubaker-Zehr, Director of Student Services
Covid information - updated January 5, 2021
Here are our most up-to-date plans for creating a healthy and safe community for Winter term 2021. We continue to work hard to understand Public Health advice so that we can combine a good community experience while limiting the spread of COVID-19. Please review now, and regularly review the following details.
1. COVID-19 handbooks
- 2 Covid handbooks have been created and updated as protocols change. All students should have received one via email.
- Grebel's COVID-19 handbook for on-site students (updated last in November)
- Grebel's Off-Campus Associate COVID Handbook 2020/2021(updated last in November)
All students are urged to limit their social contacts and adhere tightly to their social bubbles at least 10 days prior to arriving for winter term. This is particularly important given the current number of cases in the country and the risk for increase in spread. As you know, our actions affect each other.
- If you are healthy and able to get a COVID test prior to arrival, please do so. We understand that different jurisdictions have different protocols around asymptomatic testing, so don’t worry if you can not get a test.
- If you get a test, and test positive, remain at home for 14 days from the date of the test and until you feel healthy. Please advise us if this is the case.
- If you are feeling unwell prior to moving in, please get a COVID test and remain at home until you get your results and/or receive instructions from PH.
- If you have been out-of-province at any point over the break, a COVID test does not waive the increased 14-day safety measures put in place by the College
Ontario is in a provincial lockdown until January 23. This means that until the lockdown is lifted, there will be increased restrictions on gatherings and increased safety protocols for all students living at Grebel. What does this mean?
- All students will participate in a health and wellness screening including a temperature check upon arrival and each and every day.
- Out of country students must quarantine at Grebel for 14 days upon arrival, as per government regulations.
- Students who stayed in Canada but were outside Ontario over the break will need to adhere to two additional restrictive measures for 14 days upon arrival. Instructions were sent by email to known out-of-province students (Saturday, January 2). If you did not receive these instructions and/or left Ontario over the break, please disclose this to us and we will send you the instructions (email@example.com).
- Move-in times will be assigned. General times are on the move-in drop down. Specific instructions will be emailed by January 6.
4. Living together
Given that we are starting the term in a provincial lockdown, residents and apartment dwellers are urged to carefully follow all of our protocols and to make the Grebel community their primary bubble. All students should plan to strictly curtail outside-the-college contacts including going home until the lockdown is lifted. Students who were outside Ontario over the break have received instructions about some additional required safety protocols for the first 14 days upon arrival to the College (see next drop down for more information).
Even with the restrictions that come with COVID, Grebel wants you to enjoy a warm and hospitable living environment. We want you to remain healthy (physically and emotionally) and to thrive academically. It will take all our best efforts and patience to create this kind of environment but we are confident that together we can do it!
To that end, here are some things you can expect:
- warm and friendly onsite staff who are available and open to virtual or in person conversation
- virtual frost week activities
- virtual chapels and weekly waves on Wednesdays
- virtual student council and larger leadership team programming
- outdoor activities – campfires, hikes, outdoor swing, skating, etc.
- Off-campus associates and outside guests will not be permitted in the residence or the apartment building. Visiting with these friends should happen outside of Grebel's buildings and only after the lockdown is lifted.
- Exterior doors will be locked 24/7 so that only those with keys may enter (residents and apartment dwellers will have keys).
- The dining room will be open for dining for Grebel residents, apartment dwellers and essential staff.
- Meals from our servery will not be self-serve but you will still be able to select what you want to eat and you'll get to know the kitchen staff really well!
- You will share a sink, toilet and shower with a small designated group of students.
- Masks need to be worn in buildings at all times except when you are in your residence/apartment room on your own or when you are eating in the dining room.
- You'll need to bring your own masks and personal hand sanitizer.
- You are also encouraged to bring cleaning supplies for your own room so that your can sanitize after fellow students have been in your space.
- Washrooms and high touch points will be cleaned several times each day.
- There will be daily screening and temperature checks
4. What if you get sick while at Grebel?
- If you are able to go home until you are better and no longer contagious, we want you to do that.
- If you are unable to go home, we'll help you isolate by bringing food to your room, etc.
- If you are feeling unwell, we will want to quickly rule out COVID-19 by asking you to get a COVID test. You will need to isolate until you get your test results.
5. What if there is a COVID case or outbreak at Grebel?
- First and foremost, Grebel will seek the advice of Public Health including getting help with contact tracing.
- The student with COVID and those who have had more than 15 minutes of direct contract with that student will isolate until PH gives permission to stop isolating.
- Depending on the severity of the outbreak, students may be asked to go home for a time for a period of time.
Feel free to contact our office if you have questions - firstname.lastname@example.org
COVID isolation information for students who were outside Ontario over the break - updated January 5, 2021
We have also been monitoring Public Health (PH) and government directives. The updated inter-province travel regulation states: “Individuals and families who arrive or return to Ontario during the province-wide shutdown period should self-isolate for 14 days upon arrival” (https://assets.documentcloud.org/documents/20433181/provincewide-shutdown-deck-december-21-2020-final.pdf) page 24.
In consultation with UW Housing partners, Grebel will not require its students arriving to the College from another Canadian province to strictly self-isolate for 14 days. However, given this PH recommendation, in addition to all of the protocols being followed by all in residence (ie., mask wearing, distancing, outside gatherings of up to five only) the College will require out-of-province students to adhere to an additional two measures for 14 days upon arrival to the College.
1) Use of a designated washroom (it will be assigned to you upon arrival). For some, this may require a temporary room switch.
2) Return to rooms to eat meals (meal pick-up times will be assigned by Student Services)
Known out-of province students received an email from Mary on January 2. If you were out of province and did not receive that email, please contact Student Services and we will send you the information (email@example.com)
Move-in instructions for residents - updated January 4, 2021
The residence will open on Saturday, January 9. Given that Ontario is in a lockdown until January 23, if you choose to arrive at a later date you need to let us know your arrival date. This is important as we are planning for your arrival on the 9th (like ordering food for you!).
- 9:00am - move in for select student leaders
- Lunch will be provided for you. If you are returning to your Fall room, you may come at any time in the morning. If you are a winter only student, you will receive instructions via email around January 6 regarding your move-in window.
- 1:00pm - move in for first year residents who were not here in Fall 2020
- Since you are moving in during a lockdown, we are planning a staggered move-in. You can expect an email around January 6 with details about your move-in window.
- 2:00pm - move in for upper year residents who were not here in Fall 2020
- Since you are moving in during a lockdown, we are planning a staggered move-in. You can expect an email around January 6 with details about your move-in window.
- 4:00pm - move in for all residents who were here in Fall 2020
Move-in instructions for apartment dwellers - updated December 23, 2020
The apartments will be available for move-in after 2pm on January 4. Schedule a move-in time by texting Sam Farkas. His number was included in an email that was sent to you on December 15 at 3:19pm.
Letters (containing important information!) (LETTERS REVISED NOVEMBER 23, 2020)
Winter arrival for off campus associates
Information about on-site events for off-campus associates will be available closer to the start of term.
Tips for living in residence at Grebel - updated December 23, 2020
Here are a few tips as you begin thinking about what to pack for the fall! For more information please also refer to the Fall 2020 Residence handbook.
Each shared room contains 2 desks, 2 desk chairs, 2 single beds (in some rooms, permanent bunks) and two wardrobes. Drapes are provided for each room.
- Typically two students occupy a double room, but because of COVID you will be the sole occupant of the double room. Grebel has limited storage space so all the furniture for double room occupancy must remain in the room.
- There may be a few clothes hangers in your closet.
- TIP: Bring more clothes hangers
- Bring at least 2 hand towels for use in the bathroom.
- If you choose to use college linens, one sheet, a pillowcase and a wool blanket are provided for you by the College. YOU WILL NEED TO BRING YOUR OWN PILLOW.
- TIP: There is a slight variance in Grebel bed lengths. Thus, we recommend extra long sheets which will fit any of our beds.
- Bikes may be stored in our indoor bike storage room. Fill in the optional services form to access this service. Bikes are not permitted in the residence building. Space limitations require no more than one bike per person.
- TIP: You are advised not to bring an extremely expensive bike
- Hockey equipment may be stored in a hockey storage room located in the apartment building. Fill in the optional services form to access this service.
- COVID update: it is unlikely that there will be intramurals during lockdown... they may resume later in the term.
- Food preparation and cooking appliances are not permitted with the exception of hot air popcorn poppers, small coffee makers (no more than 1000 watts) and kettles. Microwaves and toasters are not allowed.
- There is a student lounge on the 3rd and 4th floor, each with a TV, DVD player and refrigerator.
- COVID update: these lounges may not be open for use.
- Small refrigerators (no larger than 1000 watts or 5 cubic feet) are permitted in residence rooms.
- There is a games room and lounge with a workout area, foosball, pool table and ping pong table on the 2nd floor. Mailboxes are located in the lounge area.
- COVID update: The workout area will not be open during lockdown but may reopen after lockdown is lifted. Areas for student gatherings (currently located on the 1st floor) will have restricted occupancy depending on which phase Waterloo region is in.
- There are private practice rooms across the hall from the games room where you may play your musical instruments. While you are encouraged to bring your musical instruments to residence, loud musical instruments such as trumpets, drums or electric guitars should be practiced in areas designed for this purpose (music practice rooms). You may play your electric instruments in your residence room if you use headphones.
- There is a laundry room located beside the games room with washers and dryers. This room is also equipped with a wash tub and ironing board and irons. It is available 24 hours a day.
- TIP: High efficiency detergent is required for these machines. They are accessed with a laundry card which may be loaded using a debit or credit card at any time, including move-in day.
- Each room has been wired for high speed access to the UW Computer Network and the wireless network is available throughout the residence building.
- TIP: The new resnet does not accommodate wireless routers for things like printers, etc. Wireless routers will interfere with the new system so please bring the hardware you need for your electronic equipment.
Frost Week Schedule - updated January 7, 2021
Check your email for Frost Week links. Off-Campus students are welcome to join in both virtual and outdoor activities. Wear masks for outdoor events.
|9||2:30pm||New to Grebel - Campus tour and games||Start at Grebel swing||Come meet a few of the other folks who are new to Grebel with a walk around campus, and a few ice breaker games!|
|9||7:00pm||House meeting (Rez)||Virtual||The house meeting is mandatory, and it’s where we go over the guidelines that help us live well together. See you there!|
|9||8:00pm||House meeting (Apts)||Virtual||The house meeting is mandatory, and it’s where we go over the guidelines that help us live well together. See you there!|
|9||8:30pm||Evening walk||Outdoors||Folks will be grouped into small parties of five. You will be given some hot chocolate to take on your walk. This walk includes fun get to know you questions and challenges. Grab some hot chocolate from the Chapel and be added to a group.|
|10||Breakfast||Motivational colouring||Dining Hall||Colour notes of encouragement. These notes will be handed anonymously by student leaders as a way to help each other get through lock down!|
|10||2:00pm||Scavenger Hunt||Meet at V-Ball court||You will be put into a small group for a scavenger hunt! Don’t miss out on this fun bonding time and some friendly competition.|
|10||7:30pm||Zoom-a-mile||Virtual||A digital take on walk-a-mile which is where you walk side by side and end up connecting with a lot of people. It’s surprisingly fun and we think it will be just as fun over Zoom! Join us.|
|11||9:00pm||Watch party||Virtual||Instructions for how to join Grebel’s Netflix party watch are on discord! There may be a few surprises included in the viewing of these films. And don’t forget to grab your bag of popcorn (outside your room) before we hit play!|
|12||8:00pm||Games night||Virtual||Connect over codenames, Skribbil, Among-us and other fun games! Not too confident you will know how to play the game? Absolutely no worries! There will be folks there ready to help you learn!|
|13||4:00pm||Weekly Wave||Virtual||Join the first wave of the term where we will help kick start the New Year! There will be announcements Student Council Speeches and a time to connect with others. This is not to be missed!|
|13||7:00pm||Chapel||Virtual||Chapel Winter 2021 – “Pilgrimage – from Hope to Rejoicing.” Wednesdays, 7pm, everyone welcome. This term’s theme is about travel – something we haven’t had a lot of recently but hopefully will have more soon enough.|
|13||8:30||Craft night||Virtual||For those of you in residence, find the materials outside your door. For those of you tuning in from home, grab some scissors and paper. Coloured will work better, and one piece of cardstock or cardboard.|
|14||8:00pm||Name that Grebelite||Virtual||It’s a Kahoot unlike any other. How quick can you identify your Grebel prof?…Or the Grebelite down the hall? Or the baby picture of the Grebelite down the hall? Only one person comes out on top! Join us!|
|15||8:00pm||Challenge Results||Virtual||Attend this virtual show that will highlight some of the best of our Frost Week challenges! P.S. PLEASE participate in the challenges!|
|16||2:00pm||Winter Games||Outdoors||Tobogganing, fort building, Volley ball, Campfire, hot chocolate station. Come out for some socially dist5ant small group fun. We will ask that not more than 10 people be at a station at once.|