a large room, the great hall, is full of people listening to a speaker on stage

Conferences & Events Bookings

Masks are strongly encouraged but are not required. Please visit the University of Waterloo COVID-19 page for current information about campus requirements regarding masks and vaccinations.

Facilities

Conrad Grebel University College has ideal meeting rooms for a variety of groups. The Board Room is well suited as a formal meeting space for up to 20 people. A bright, attractive auditorium is available for conferences or lectures. The chapel, with its beautiful stone walls and stained-glass windows, is a perfect setting for weddings and other special services. Ask for our brochure entitled Accommodation, Room and Meal Rates for more information on room rentals.

Meeting rooms

Conrad Grebel has comfortable classrooms with built-in audio-visual equipment, an attractive boardroom, and an auditorium to accommodate 200 people.

Grebel Students - Book spaces for your events using the form provided.

All external guests - please contact Grebel directly to discuss your booking.

Room Image

Room Rentals

3 Hours

Day
Classroom with long tables, chairs, a whiteboard, and a projector

Classroom 1300 (seats 40)

$58.50

$137
Classroom with a square of tables, chairs, a whiteboard, a projector, and an upright piano
 Classroom 1301 (seats 20) $58.50 $137
Classroom with individual chair desks, a chalkboard, a projector, and an upright piano

Classroom 1302 (seats 65)

$58.50

$137
Classroom with long tables, chairs, chalkboards, a projector, and an upright piano
 Classroom 1208 (seats 80) $68.50 $147
Large hall with tables, chairs, a projector, and a grand piano

Great Hall (seats 200) 

$275.50

$431
Large atrium with floor to ceiling windows and comfortable chairs

John Toews Atrium

$205.50

$351
Chapel with chairs, stained glass, and grand piano

Chapel (seats 120)

$68.50/hour
Small meeting room with wooden table and 6 chairs
 Small Meeting Room 2113 (seats 6) $20 $50
Small dining room with wooden table, board chairs, a counter and sink, and a computer with TV monitor
 Private Dining Room 2400 (seats 10) $40 $100
Large board room with wooden table, board chairs, a projector, and large windows
 Henry Paetkau Seminar Room 2201~ (seats 18) $68.50 $147
Large room with movable tables and chairs

Ronald and Barbara Schlegel Community Education Room 2202~ (seats 40)

 $148.50 $297
Small meeting room with a long table and 8 chairs
 Ernie and Nancy Regehr Meeting Room 4216 (Centre for Peace Advancement) (seats 8) $25 $60
Classroom with long tables and chairs in a square
 Winfield Fretz Seminar Room 4224 (Centre for Peace Advancement) (seats 20) $58.50 $137
Small art gallery with cushioned benches in the middle
 Grebel Gallery (Centre for Peace Advancement) (seats 50) $117 $254

Prices shown do not include HST. Additional staff time will be charged for bookings outside of normal booking hours: Monday-Friday after 8 pm, Saturdays after 5 pm, and all day Sunday.

Please note that additional time will not be provided before or after your booked slot for set up or clean up. Please keep this in mind when deciding how much time to book.

Audio-visual equipment

Rates indicated are based on rental of equipment per day. Equipment operators may be available at an additional cost.

Portable Sound System

Flip chart with paper

Portable Data projector

* if rented together

$50.00*

$10.00

$50.00*

$65.00

Chapel

The Chapel, with its attractive stone walls, stained-glass windows and excellent acoustics, is an ideal setting for weddings or other special services. We firmly request that no confetti or rice be thrown.

Musical instruments

Piano rental is included in the room rental rate. Pianos are available in most, but not all, rooms. Grand pianos are available in the Chapel and the Great Hall. Pianos are regularly maintained by the Department of Music. If an additional tuning is desired by the renter, it can be arranged through the Conferences, Bookings, & Events Coordinator at the time of booking for an additional fee (approximately $125.00).

The small pipe organ in the chapel is available for a fee of $100.00 per day. The pipe organ must be reserved in advance.

Food and beverages

Refreshment services are available at an additional cost. Our Food Services department reserves the right to provide refreshments for your event. If they are unable to provide the service, then the group is free to bring in their own caterer.

Meal and banquet services are available in our air-conditioned dining room for groups of up to 300 people. Rental of the dining room includes use of the terrace, weather permitting.

The college is not licensed to serve alcoholic beverages. Parties wishing to serve alcoholic beverages must hire University of Waterloo bar services to provide and serve alcohol.

Parking

Parking fees apply Monday to Friday from 7:30 am until 7:30 pm. Parking can be purchased through the Honk Mobile app (Zone 9072) or through the Honk QR code (no app needed). The QR code is available in the main entrance vestibule or at the reception desk. Parking can also be purchased with cash or card at Grebel's reception desk. Parking rates are $3/hour up to $9 per day.

There are two electronic vehicle charging stations located in Grebel's main parking lot. A vehicle utilizing the charging stations must have a valid permit or have purchased parking via HONK. As of September 1, 2022 there will be a usage charge of $1.50 per hour for Grebel's EV charging stations. You are encouraged to move your vehicle to another parking spot once your charge is complete as we are anticipating a high demand for EV charging.

Please note that a parking permit is not a guarantee of a parking spot.

Condition of use

Groups or individuals renting the college facilities may use the college name in their advertising only to indicate the location of meetings or events. In no manner may it be implied in user groups’ advertising or promotion that Conrad Grebel University College is sponsoring or in any way taking responsibility for their meetings or events. The college and its employees shall be held harmless from all claims or liabilities from all parties for damage or loss to any person or property arising out of or during use of college facilities. Conrad Grebel University College recommends that persons or groups renting the facilities arrange for their own insurance coverage. The college will hold rental groups responsible for all damage or loss to any person or property arising out of or during use of college facilities. The “Policy on Use of College Facilities by External Groups” is available upon request.

Conrad Grebel University College requests that all people using college facilities respect the larger college programming that continues throughout the year. Visitors to the college should, in particular, be considerate of the rights of resident students.

Room rental policies and rates are based on the assumption that all groups using the facilities ensure that areas used are left reasonably clean and neat. Groups or individuals who are abusive of college facilities or who are disrespectful of the rights of others will not be permitted to return.

Notes

Taxes are not included in prices listed above and will be calculated at the time of billing.

Smoking is not permitted anywhere indoors.

Conrad Grebel University College is not responsible for articles lost or stolen on the premises. Lost and found articles are disposed of regularly in whatever manner the college deems to be appropriate.

Prices effective as of September 2016 and are subject to change.

Contact

For catering information contact:
Lorie Yantzi,
Interim Food Services Manager

For facility, conference, or accommodations inquiry contact:
Zoe Andres,
Conferences, Bookings, & Events Coordinator