Incident and Hazard Reporting

All members of the University community must report any injury or illness related to their work (includes University of Waterloo walkways, parking lots and field sites) to their supervisor. It is the supervisor's responsibility to ensure that prompt first aid and health care treatment is obtained, if necessary, and that University reports are completed.

The Incident Management Program contains details on the responsibilities and procedures for workers and supervisors.  

Reporting an injury or incident

All Incident & Investigation Reports must be submitted within 24 hours of the incident to the Safety Office by email.

  • Please ensure you use Adobe to fill and sign the Report. Use the button above to access the form. Save it to your computer and open it with Adobe. You will not be able to electronically sign the form and some fields will not operate as intended if you are using a different PDF program.
  • See an example of a properly filled out Incident and Investigation Report

Reporting health and safety hazards


All members of the University community have the right and obligation to bring, without prejudice, health and safety concerns to their supervisor.

Submit Hazard Reports to the supervisor for response and corrective action. After informing the supervisor of a hazard or concern, if it remains unresolved after a reasonable amount of time, a member of the University community may take the concern to the Director of Safety (ext. 35814) or a Joint Health and Safety Committee member.

Buildings or grounds

Report unsafe building and grounds conditions to the Plant Operations department at ext. 33793 (24 hr service). The report should include the exact location of the area or some landmarks to assist in locating the hazard.