Training Records

Documenting training records

The University maintains training records for training provided by the Safety Office.

Departments and supervisors are required to document and store any training records for the site/task-specific training that they have delivered.

Refer to the site-specific training form for assistance.

Access training records using the Safety Training Reporting Tool

**Please note that if you are working remotely you will need to log into the VPN to access the reporting tool.**

By department 

Safety training records for employees are available to designated persons in each department. 

Follow the Safety Training Reporting Tool link to access training records for employees in your department (must be given access).

Instructions for using the reporting tool

Who should have access to this tool?

By default, all health and safety coordinators have access. Department Heads (e.g., Deans, Chairs, Directors) should contact the Safety Office if they require additional personnel to have access. Others that may require access could include:

  • Departmental personnel who grant access to facilities (i.e. key permits and access codes)
  • Department heads
  • Executive officers
  • Administration officers

Student training records

Any employee can look up a student's training records using the Safety Training Reporting Tool. Students are not able to look up their own safety training records. 


Records for these groups are not kept on Workday or on the University of Waterloo Report Server.  It is the responsibility of the hosting department to keep and maintain records of safety training.

Looking up your training records in Workday

Only active employees have access to Workday.

  1. Sign in using your University of Waterloo user ID and password.

  2. Go to Learning in the application menu.
  3. Click on More under the Progress menu.
  4. Click on Learning History.

Training from a third party - how to update training records

If you have received training from an outside provider not arranged through the Safety Office, please contact us so training records can be updated appropriately.