Research and Supervisors

Do your research

Explore the program to which you're applying and demonstrate your knowledge. Research and form an opinion on the published journal articles and current research the faculty member of interest is working on.  Identify why the faculty member and the area of research is a good fit for you, why you would choose this program or research area over others, and how your experience would be an asset to the research group. 

Know who you're writing to

Visit professor profiles to learn more about potential supervisors. Visit the Waterloo Engineering Research Strengths page to search for faculty by name or research topic.  These profiles are a great starting point as they include research overviews, video highlights and listings of publications. While reviewing, think about how their area of focus and research methods align with your own interests, skills and aspirations.

Don't send a generic email

While email is the most common way to introduce yourself to a prospective supervisor, there's nothing less authentic than an email that's copied and pasted with a new name dropped in. Seeing a generic email may prompt a faculty member to skip to their next email before even finishing your opening sentence. Use the information you've learned about your potential supervisor and their research to make your email specific to them.

Explain why you're a good fit

Articulate your background and research interests and how they align with those of your potential supervisor. Ask yourself, will the faculty member see you as a strong teammate who can also assist them with their research? Providing a CV/resume is helpful.

Be mindful of their time

Open the door to further discussion about possible supervision over email. Once a connection is established, arrange to meet by phone, online or in person (if safe to do so).

Be succinct

Ensure the information you include is useful, clear and concise. Make it easy for your reader to find the information they are interested in. You want to catch their attention in the opening paragraph, consider how you can make yourself stand out. In this context, less is more. 

First impressions matter

It is important that your correspondence is professional and clear. It is recommended that you ask a colleague to review for grammar and spelling.

Be patient

Graduate programs at UWaterloo are competitive and our Faculty can receive dozens of queries from students like you each week and may not always have time to respond. One follow up e-mail may be appropriate, but after that it's best to research and select another professor you would like to contact.