Winter 2022 Detailed Return to Campus Plan - Mathematics Faculty
Starting March 1, 2022 most restrictions have been lifted making this detailed plan no longer necessary.
Previous Detailed Plan in effect January 2022 - February 2022
The table below provides plan details with respect to two categories of space:
- Instructional space - Instructional space has been defined by the University to comply with Provincial legislation. Instructional space includes: Classrooms and Seminar Rooms; Teaching labs; Student computer labs; Dedicated study rooms under the control of a Faculty; Libraries; Research labs where the instruction of graduate, undergraduate or postdoctoral fellows is occurring; In-person experiential/clinical learning setting; and Group tutorial rooms. Please see full details for instructional space posted by the Registrar's Office.
- Non-instructional space - all other space including, but not limited to: offices, lounges, meeting rooms, and all public areas.
As of January 4, 2022, we are in Stage 3b. There may be updates as new information becomes available.
Stage 1 |
Stage 2 |
Stage 3 |
Stage 3a |
Stage 3b | |
Alignment with Provincial Reopening Steps |
Emergency
Brake/
lockdown |
Step 2 -3 |
Step 3+ | Step 3+ | Step 3+ |
Implementation Dates |
Before June 14, 2021 |
Between July 2, 2021 and August 2021 |
September/October 2021 |
November 2021 |
January 2022 |
Employees Return to Campus |
Staff required to support infrastructure and core academic services. Research activities with occupancy limits Roles that continued on campus from March 2020; critical research. |
Expand research occupancy and resume limited teaching. Retail and athletic facilities re-open. Math: Employees who cannot work effectively at home |
Some employees required on campus to support students. Leaders will have an on-campus presence. All employees are permitted to return on a part-time or full-time basis, subject to distancing within their work location. |
All Math employees required to return to campus on a part-time basis; full-time return to campus permitted. |
All employees on campus. Optional Work from Home for staff members, subject to approval, for Winter Term. |
% return employees* |
<10% of employees Restricted to essential workers, research |
Up to 15% of employees Math: May consider higher limit for private offices. |
As
of
September,
100%
of
employees
may
return
if
they work
in
private
offices. |
As permitted by distancing restrictions. | No restrictions |
Physical Distancing |
Restricted capacity. 2 metre physical distancing |
Restricted capacity. 2 metre physical distancing |
Non-instructional
spaces,
including
all
offices,
meeting
rooms,
and
all public
areas:
must
maintain
2
metre
physical
distancing,
even
if
masks
are
worn. |
Non-instructional
spaces,
including
all
offices,
meeting
rooms,
and
all public
areas:
must
maintain
2
metre
physical
distancing,
even
if
masks
are
worn. Instructional spaces: No specific distancing requirement, but masks are required. |
Non-instructional
spaces,
including
all
offices,
meeting
rooms,
and
all public
areas:
must
maintain
2
metre
physical
distancing,
even
if
masks
are
worn. Instructional spaces: No specific distancing requirement, but masks are required. |
Mask
Wearing (face shields and visors are not acceptable alternatives) | When moving in areas shared with others or when physical distancing not possible. All indoor spaces except in well-defined dedicated work areas | When moving in areas shared with others or when physical distancing not possible. All indoor spaces except in well-defined dedicated work areas |
|
|
|
Dedicated in-person service areas (reception desks, help desks, math undergrad main office, etc.) |
No in-person services |
Minimal in-person services (retail services and athletics) |
Follow guidelines
for
distancing
and
mask-wearing
associated
with "non-instructional
space".
In
many
cases,
protective
barriers
have
been
installed. |
In-person services require established protocols for occupancy and personal protection |
Continue use of protective barriers.
|
Offices |
Specific-purpose access only |
Limited capacity |
Accessible. Individuals in single-occupant offices do not need to wear a mask if they are the only one in the room. Shared offices will have limited capacity to ensure 2 metre distancing between occupants while working. Follow guidelines for distancing and mask-wearing associated with "non-instructional space". Single-occupant offices may be used for meetings or service delivery (e.g. office hours) if 2 metre distancing can be maintained within the office, and if there is sufficient space to manage a queue outside the office without impacting others. Follow guidelines for distancing and mask-wearing associated with "non-instructional space". |
Increased capacity; may need protocols. |
Grad student offices are considered "Instructional Space" and are not subject to distancing or capacity limits. |
Meeting Rooms and Seminar Rooms |
Closed |
Closed |
Available. If used as for a class, seminar or group tutorial, follow guidelines for distancing and mask-wearing associated with "instructional space". Otherwise, follow guidelines for "non-instructional space". |
Available |
Available. Follow guidelines for All Other Space. |
Lounges and mailrooms |
Closed |
Open once protocols are in place |
Available for food storage and preparation; follow guidelines for distancing and mask-wearing associated with "non-instructional space". Seating areas not to be used until guidelines are established. |
Available |
Available. Follow guidelines for All Other Space. |
Corridor break-out areas |
Closed |
Closed | Available subject to distancing and mask requirements; no food or drink allowed. |
Available subject to distancing and mask requirements |
Available. Follow guidelines for All Other Space. |
Building status |
Locked |
Locked |
Open
Monday-Friday
8am-11pm; |
Open
Monday-Friday
8am-11pm; Open Saturday-Sunday 9am-5pm After hours access via fob. |
Open
Monday-Friday
8am-11pm; Open Saturday-Sunday 9am-5pm After hours access via fob. |
Scheduling time on campus |
Required; limited after-hours access |
Required |
May be required by those in shared offices. | May be required by those in shared offices. |
Required by those in shared offices (other than graduate students). |
Assumptions
- Public Health Guidelines establish that the workplace is safe for employees to return, with or without a vaccine.
- Movement through stages will be determined based on Public Health Guidelines (dates may be adjusted).
- Details for Stages 4 and 5 will be updated as and when public health guidelines change
- Some departments may have an increased department % return based on needs (e.g. those that continued on campus during lockdown)
- *Capacity on campus includes total employee complement (faculty, staff, temporary and definite terms, casuals and students) >12,000.
Unit-level Responsibilities
Beginning with Stage 2, each unit will have the flexibility to manage the return within the constraints described by the Faculty Plan table. Each unit will develop a plan for their department consisting of:
- Mechanism for scheduling employees and managing capacity
- Specification of In-person services location and protocols, including traffic management
- Capacity limits and safety protocols for shared offices, including signage and posting
- Capacity limits and safety protocols for common spaces, including signage and posting
- Development of People Plan for Stage 3 and Stage 4, including conversations with employees
- Identification of resource limitations associated with people working in hybrid mode
Prioritizing Return
During the staged return, the capacity limits may not be sufficient to accommodate everyone that wishes to return. The following priority groups have been discussed with the COVID Core group as a suggested framework for decision-making at the unit level. It is expected that the capacity limits will be sufficient to accommodate all activities in Priority groups A and B; for activities in Priority group C, it may be necessary for units to allocate access on an equitable basis.
Priority A – Highest priority; needed in order to achieve our core mandate
- Approved Research labs and associated personnel
- Instructors and TAs while delivering scheduled on-campus course components
- Employees who need to work regularly on campus (full or part-time) to have access to materials or equipment. Examples: IT support staff, CEMC contest staff
- Occasional “as-needed” access with approval from manager/unit head
Priority B – To be provided as per decision by COVID Core
-
In-person
course
support
activities
for
on-campus
Math
students:
instructor
and
TA
office
hours.
- Identify suitable locations and develop safety protocols; possible adjustments to space
-
In-person
student
support
activities:
advising,
counseling,
help
desk,
administrative
support
for
graduate
students
on
campus
- Offer in-person support roughly proportional to the number of students on campus. This is a suggested guideline, not a requirement
- Identify suitable locations and develop safety protocols; possible adjustments to space
- Consider a rotation cycle for employees so that on-campus work is distributed
- The expectation for faculty advising and staff advisors advising be consistent
- Managers and unit heads, to demonstrate leadership
- Instructors using their office independently on teaching days
- Employees who are unable to work effectively from multiple (split) locations due to equipment or resource constraints
- Student leadership and associated services (MathSoc, CnD) to serve students on campus
Priority C – could be provided as capacity allows, but may be constrained
- Those who prefer to work on campus due but are not required to do so by nature of their job. This may include faculty members, grad students, and staff.
- Meetings – may include research meetings with grad students, visitor meetings
- In-person support of other employees who are on campus. This is mostly administrative-type support, provided by staff members
Medical Accommodations
Some employees may be unable to return to campus due to concerns about their own health, or the health of a member of their household.
For Stages 1-3, the manager will incorporate this information into the workforce plan for the unit; if the manager is unable to accommodate remote working during Stages 1-3, it may be necessary to consult with Occupational Health. If an employee feels they will be unable to return to campus by Stage 4, they should consult with Occupational Health prior to November to discuss alternatives.