As a student, you may encounter situations such as significant illnesses, ongoing medical conditions, or other circumstances that prevent you from meeting academic obligations.
The Accommodations section of the Undergraduate Calendar will provide an overview for accommodation, while the process below addresses the specifics for students enrolled in the Faculty of Mathematics.
Verification of Illness Form
The Verification of Illness Form (PDF) is used by instructors to make accommodation decisions for missed mandatory assessments (assignments, quizzes, midterms, final exams, etc.). It is expected that students will obtain VIFs issued by the University of Waterloo's Campus Wellness Services (Health Services and Counselling Services), when this service is open.
Your instructor(s) will be responsible for determining which accommodations (if any) are to be made.
Multiple VIFs submitted for a term could result in a meeting with one of the MUO's academic advisors to discuss and resolve barriers to academic success.
For more details on submitting a VIF, please see Submitting a Verification of Illness.
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Degree of incapacitation (severe or moderate)
The VIF indicates the determination by a care provider (normally a physician) of the degree of incapacitation for a given period of time. Instructors will determine what accommodation if any, they will provide. When making these decisions, instructors may consider VIF information (i.e., date; incapacitation severity and period) or the circumstances; and the student's actions (i.e., when the student notified the instructor and submitted the VIF/other supporting documents to the Math Undergraduate Office). The course outline should provide guidance regarding how missed course elements are normally addressed.
Students must discuss the VIF-specified degree of incapacitation with their instructors so that their actions are not misinterpreted or viewed with suspicion. For example:
A 'severe' incapacitation indicates that the student is unable to engage in any academic studies during the period indicated. If they attend classes/labs, submit assignments/reports or write tests/exams during this period, they are at risk of being accused of misrepresentation. This is a serious academic offence; the standard penalty includes suspension.
A 'moderate' incapacitation indicates merely that the student may not be able to perform at their best during the period indicated. Inconsistent participation (completing some assignments or tests, but not others) is not likely to result in any allegation of misconduct. However, they should not assume that any accommodation will be granted. The decision as to whether or not to grant accommodation based on a VIF is the instructor’s to make, and it is not unusual for "moderate" incapacitation not to be accommodated. In general, students should be reporting for any scheduled tests, unless (i) they are physically incapable of doing so, or (ii) they have already been granted accommodation by the instructor.
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Incomplete (INC) grade process
The Incomplete (INC) grade process begins when students contact their course instructors to discuss an INC grade as a possibility. This discussion with the instructor addresses the student’s circumstances, supporting documentation, missed or unfinished course elements, and the student’s engagement in the course up to that point in the term. The final decision about whether to grant an INC rests with the instructor.
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